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    Archive for the 'Digital Education' Category

    Globally Deactivating Portico Enrolments in Moodle

    By Janice Kiugu, on 30 October 2018

    Portico enrolments will be globally deactivated in Moodle on 6th November 2018.  This is done six weeks from the start of each term.

    How will this impact students on my course?

    • Students who are already enrolled on a Moodle course WILL continue to have access to their course (s) and WILL NOT be unenrolled.
    • Students enrolling on Portico after the deactivation WILL NOT be automatically enrolled  onto the corresponding Moodle course. Students can still be manually enrolled.
    • Students who leave the course WILL NOT be automatically un-enrollled

    Moodle and Portcio enrolments

    When Portico enrolments are active on a Moodle course, student enrolments on the course are automatically updated overnight to mirror the Portico student list for the associated module. Consequently, students who change courses, or withdraw from their studies permanently or temporarily, are automatically un-enrolled from their Moodle courses. Usually, this is desirable when students change/drop modules within the first few weeks of term. However, if Portico un-enrols students after they have been awarded any grades, these grades become inaccessible, which can be very problematic.

    Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted, and can be accessed again if the student is re-enrolled manually. But, when a student is no longer enrolled on a course, there is just no way to view their content.

    Why deactivate Portico enrolments?

    To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico enrolments are de-activated globally in Moodle, six weeks from the start of each term.

    Can I re-activate Portico enrolments on my course(s)?

    Yes. However, please assess whether you risk losing access to some students’ grades before you do this. See instructions on re-activating Portico enrolments

    Note: Portico enrolments can be ‘deactivated’ within the course at any time by anyone with Course Administrator or Tutor access, thereby stopping any updates to the list of enrolled users on the Moodle course.

    Free LERU online digital HE summit

    By Clive Young, on 24 October 2018

     

    Do you want to talk and learn about the latest ideas and practical solutions in digital education? To see how digital approaches have enhanced blended and online education in other research universities?

    Sign up for the free online sessions at the Digital Higher Education Summit, a blended conference from LERU (League of European Research Universities), of which UCL is a member . The Online Conference will run from the 1st until the 29th of November 2018. 

    The blended conference comprises a ‘virtual’ online pre-conference and a face-to-face event in Utrecht. The on-campus conference in Utrecht, the Netherlands is an invitation-only event. The online conference is open to everyone. Many on-campus events will continue the topics from the online activities. The Blended Conference starts online on November 1st, four weeks before (some of) the participants convene in Utrecht.

    The LERU theme group on digital education is organising this first ever blended conference to disseminate knowledge of and experiences with digital teaching solutions in this group of leading universities. The blended approach will give a wide group of teachers and staff members the opportunity to build networks and hear about the latest developments from the different task groups.

    Please sign up if you are interested in any of these topics:

    • Video and media
    • Academic development
    • E-assessment

    … and many others

    They will keep you updated on the schedule of activities around these topics. You can also sign up for the already scheduled online activities on the online community.

    There are two ways to join the online conference:

    • As an active participant – actively joining the discussion, exchanging knowledge and experiences concerning specific topics
    • As an passive participant – hear about the latest developments from the different task groups and create new networks

    The online conference can only accommodate a limited number of active participants, so register soon on this link, https://leru.educate-it.nl/

    Video introductionLERU online digital HE summit 2018

     

    Digital evening classes?

    By Jim R Tyson, on 1 October 2018

    This term, for the first time that I know about, the Digital Skills Development team are offering sessions in the evening. I had intended to write a blog post ready for this morning promoting these sessions and encouraging people to sign up. Alas, I fell behind. However, when I logged on this morning to check our schedule of training and bookings, I was delighted to see that the two evening training sessions for R and RStudio have already attracted more bookings than any other session – and this just a few hours after booking opened!

    It will be interesting to find out how popular and successful this experiment is. If the demand is there for out of hours sessions in Digital Skills Development then we may be able to increase the offer. Do you find the idea of an evening class in digital skills attractive? Let us know in the comments.

    New Moodle Update- September 2018

    By Janice Kiugu, on 31 August 2018

    As you may have seen, for a number of reasons outlined previously, a new Moodle Platform has been rolled out for the 2018/19 academic year,  This has been a substantial undertaking, but ‘New’ 18-19 Moodle is now up, with migrated courses and student enrolments available ready for the start of term!

    While there are still some ongoing issues and small updates to be made, we would like to share the progress made so far, and thank everyone for their patience and involvement in getting to this point.

    What has changed?

    While New Moodle has a new look and feel and some new functionality, it is still Moodle – so much of it will be familiar. Here are some highlights:

    • New landing page:  Allowing access to either Legacy or New Moodle 2018/19
    • New Course Overview: Upon login, you’ll see courses you’re enrolled on listed under In progress, Future and Past. Courses appear under each of these tabs based on the start and end dates within settings for each course in Moodle, so do check under each of these.
    • Layout and view options: Hide blocks (temporarily) or switch to ‘Full screen’ view so you can focus on the main content area.
    • Navigation: There are now new menu tabs – such as ‘My courses’ and ‘This course’ – at the top of each Moodle page, which give you quick link access to your other active courses, or Participants, grades and activities for the course you’re in.

    You can find out more about New Moodle Features and some of the Known issues we are working to resolve as soon as possible.

    Content migration and Courses

    The Project team have liaised with Departmental Moodle Migration Coordinators (MMCs) to map courses from Legacy Moodle to New Moodle, with a Student migration team working through requests to complete the actual migration of content.  Over 6400 courses have now been migrated from Legacy to New Moodle, but if you think something has not been migrated, please confirm with your MMC in the first instance. See the list of MMCs here to find who this is for your department (UCL login required).

    Courses should now be available to update, and we’ve created a New Moodle Checklist of key things to do/check to ensure that your course works well in the New Moodle and is ready for the start of term.

    Portico and Category level enrolments

    Student enrolments via Portico are now available. The new Portico enrolment block was released on 30th August. Staff will now be able to use the tool to enrol students on their Moodle courses at Department, Route and Module Delivery levels.  The process of mapping modules and enrolling students using the block is much the same as before and guidance is available.

    Staff category level enrolments have now mostly been carried across from Legacy to New Moodle, based on confirmation from MMCs. If you had access to all courses in a category in Legacy Moodle, you should have similar access in New Moodle, though the listing of categories may be slightly different due to changes in SITS. Note that you may need to search for a course and enrol yourself on it for it to show in your Course Overview when you log in.

    Training, support and guidance

    New Moodle demo and drop sessions will continue to be run by Digital Education until the end of September, so please do attend to find out more and ensure your Moodle courses are ready for the start of teaching.

    Thank you to everyone who’s attended sessions so far and fed back to us – we’ve tried to add your questions to the FAQs page. We’ll be communicating further plans for updates as we continue to enhance and refine New Moodle, but we do hope you’ll find the new system improved for the coming academic year.

    If you have any questions or concerns, please see the New Moodle Information pages or email digi-ed@ucl.ac.uk

    ABC LD – the next steps

    By Natasa Perovic, on 13 July 2018

    UCL Digital Education has been awarded two year Erasmus+ funding to develop their well-known ABC learning design workshop with a 12 European universities. Since its inception at UCL only three years ago this unique ‘rapid-development’ approach to help academics develop high tech student-focused modules and programmes has had an unprecedented impact on the sector. Dr Clive Young, the originator of ABC alongside his Digital Education colleague Nataša Perović, gives the reasons for its success, “Most universities have aspirational strategies to develop future-looking digitally rich and blended courses, but few teachers have the skills, knowledge and time to redesign their programmes”. ABC is UCL’s response, a light touch team-based approach which co-creates a visual storyboard for a module in just 90 minutes. Over 75 workshops have been run at UCL with nearly 500 academics (and students) redesigning around 200 modules. The participant response has been overwhelmingly positive and ABC was soon picked up beyond UCL, and is now used at 20 other universities in the UK alone. The Erasmus project builds a strategic partnership between UCL, six other universities from the League of European Universities (Amsterdam, Helsinki, Leuven, Milan and the Sorbonne, with Oxford as an associate) and six innovative universities from Belgium, Denmark, Croatia, Estonia, Ireland and Romania. The partnership will develop ABC as a downloadable toolkit that can be used globally by any institution in the sector.  More information…

    Follow the project progress via twitter @ABCtoVLE @ABC_LD.

    Lecturecast recording lights trial

    By Fiona C Harkin, on 18 May 2018

    As part of the wider Lecturecast project, ISD are trialling lecture recording indicator lights in the following seven centrally bookable rooms across campus:

    1. Christopher Ingold XLG1 LT x
    2. 1-19 Torrington Place, room 113 (note: this is a cluster room)
    3. Roberts Building 106
    4. 14-16 Taviton Street, room 433
    5. Chandler House G10
    6. IOE – 20 Bedford Way – Elvin Hall room 104
    7. Medawar Building G02 Watson LT room G02

    In each space, an indicator light will be mounted on the podium desk.  It will indicate the status of the Lecturecast recording.

    What do the colours mean?


     

     

    Green– The Lecturecast unit is idle and ready to begin recording

     

     

     

     

     

     

     

    Solid red– The Lecturecast unit is recording

     

     

     

     

     

     

     

    Flashing Yellow– The recording has been paused

     

     

     

     

     

     

     

    Flashing red– The Lecturecast unit faulty/disconnected

     

     

     

     

     

    Functionality

     

    In addition to indicating the status of the recording, the lights can be used to pause and resume a recording during a lecture.  Many Lecturecast users need to edit their recordings to remove conversations had during breaks so having these lights may remove the need to do this.  The how-to-guide will be installed in the seven teaching spaces listed above.

    Refer to the in theatre How-To-Guide for instructions on how to do this.

    If there is a problem with the recording, the light will flash red.  In such cases, it allows staff to contact ISD to remedy the problem as it happens, potentially reducing the risk of a lecture not being recorded.

    During this trial, if you have any feedback or comments, please complete our survey:

    https://opinio.ucl.ac.uk/s?s=55326

    Depending on the outcome of the pilot, recording lights may be rolled out to other Lecturecast enabled rooms at UCL.

    We expect the installations to be completed by the end of the week beginning 21st May.

    Please email digi-ed@ucl.ac.uk if you have any questions.