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Late Summer Assessments in Moodle

Anisa I YPatel29 May 2019

This year 18/19 sees a significant increase and change in practice to the late summer assessments process:(https://www.ucl.ac.uk/academic-manual/recent-changes/late-summer-assessments-2018-19).

In order to facilitate this change the new 18/19 Snapshot will remain read/write however until the 20th September for the reasons detailed below.

Please note: If you have any assessment due after 20th September 2019, this will NOT apply to you. For example, if you run a Masters Dissertation Module every year this does not fall under this category and you should carry on with your exisiting process by using live Moodle 19-20 for your students submissions.

Change in Practice of Moodle Use and Late Summer Assessments

To facilitate the changing combination of required end of year tasks in combination with the late summer assessments, we now request that all late summer assessments take place within the 18/19 Moodle Snapshot that will be created on the 26th of July 2019.

The reason why we are asking that you follow this guidance is as follows:

  • All associated course content and student/cohort data will remain consistent and associated with the correct Moodle snapshot in this case 18/19
  • Completing late summer assessment within the 18/19 Snapshot allows all the “live” Moodle courses to be reset and normal end of year course activities to take place from the 29th July, so course teams can begin immediately on 19/20 courses
  • Additional Moodle course creation is kept to a minimum within the live Moodle instance, and aids in Moodle housekeeping activities (reducing dead/unwanted courses, improving long term database performance).

What are we doing to facilitate this change?

  • The Moodle 18/19 Snapshot will remain read/write until the 20th September 2019 (2 weeks after the final assessment date for late summer assessments)
  • Digital Education will retain the current two Moodle selection/landing screen however, it will be re-purposed to direct students to the Snapshot Moodle for late summer assessments
  • Digital Education will create a global banner within “live” Moodle directing students to the Snapshot for the duration of the late summer assessment period
  • Digital Education will place other redirection adverts/links within “live” Moodle to highlight to students that late summer assessment activities can be found within the 18/19 Snapshot

How can you prepare for Late Summer Assessments?

If you wish to prepare in advance courses that will have late summer assessments requirements, we recommend the following: –

Signpost in your course that students should be using that Moodle page to complete their late summer assessments.

Within any course where late summer assessments will be taking place create a hidden section and place any material or submission points within that section. This can be done in the current “live” Moodle up until the 26th July 2019 as preparation. Alternatively, it can be done within the 18/19 Snapshot which will be available on the 27th July 2019.

When you are ready to make late summer assessment material/submission points available simply unhide the section within the course on the 18/19 Snapshot.

Details on how to create and hide sections within Moodle can be found in the following miniguide: https://wiki.ucl.ac.uk/x/RgxiAQ

For any questions regarding Moodle and Late Summer Assessments please email digi-ed@ucl.ac.uk.

We also have a page which has some commonly asked questions about Late Summer Assessments which may help:

https://wiki.ucl.ac.uk/display/MoodleResourceCentre/Late+Summer+Assessments+-+2019

 

Turnitin and Moodle Assignment training

EliotHoving7 February 2019

The Digital Education team is running two new training courses, Hands on with Turnitin Assignment, and Hands on with Moodle Assignment. Each session is practical, from a staff and student perspective you will experience the process of submitting, marking, returning marks, engaging with feedback and managing records. Both courses are applicable to Tutors and Course Administrators new to online marking or needing to refresh their knowledge.

Register through the HR Single Training Booking System or follow the links below:
Hands on with Turnitin
Hands on with Moodle Assignment

Email digi-ed@ucl.ac.uk for more information or to inquire about specific training for your Department.

Jisc student digital tracker 2017 and BLE consortium

MoiraWright10 August 2017

computer-767776_1920UCL participated in the 2017 Jisc Digital Student Tracker Survey as part of a consortium with the Bloomsbury Learning Environment (BLE) made up of SOAS, Birkbeck, LSHTM and RVC. 74 UK institutions ran the tracker with their students collecting 22,593 student responses, while 10 international universities collected an additional 5,000 student responses

We were the only consortium to participate in the survey and had come together as a result of institutional surveys, such as the National Student Survey, meaning that the time available to run it independently was short (a month) and we therefore felt that our individual sample sizes would be too small. We treated the survey as a pilot and advertised a link to it on each College’s Moodle landing page as well as some promotion via social media and the Student Unions. The survey generated 330 responses, which given our constraints was much more than we expected.

The survey comprises five broad areas: Digital access, digital support and digital learning. Most questions were quantitatively recorded, but there were four open questions, which produced qualitative data. We were also able to choose two additional questions to the survey and we selected e-assessment, since that was a previous shared enhancement project (see www.bloomsbury.ac.uk/assessment) and Moodle, since all members of the consortium use the platform for their Virtual Learning Environment (VLE).

Once the survey closed and we had access to the benchmarking report we ran a workshop for representatives from each of the Colleges in July 2017 whereby the results corresponding to the survey’s open questions were analysed in institutional groups, which facilitated interesting discussions over commonalities and potential implications.

Sarah Sherman, the BLE Manager and myself, have been working to produce a report which will examine our collective responses to the survey in comparison with the national survey population with a recommendation that individual Colleges independently analyse their own results in more detail. For confidentiality, each College will be presented with a version of this document, which contains the relevant data for their institution only and not the complete BLE data set. A disadvantage of the consortium approach was that we were not able to benchmark individual Colleges to the survey population as the resources would not allow for this. In the future, the participating Colleges may wish to run the survey individually rather than as part of a collective as it was not possible to conduct deep analysis with this data set. 

markus-spiske-221494

Although the sample size collected by the Bloomsbury Colleges was small and not statistically viable, there is much we can extract and learn from this exercise. For the most part, our collective responses tended to fall within the margins set by the national survey population, which means we are all at a similar phase in our student’s digital capability and development.

You will have to wait for the full report for more information on the UCL data collected but just to whet the appetite you can see the key findings from Jisc in this 2 page report: Student digital experience tracker at a glance .

Finally, you can see this collection of case studies, which features the Bloomsbury Colleges consortium, here.

Please get in touch with me if you would like to get involved (moira.wright @ ucl.ac.uk)

Sarah Sherman and Moira Wright

Jisc/ NUS student digital experience benchmarking tool 

Jisc guide to enhancing the digital student experience: a strategic approach

 

Turnitin assignments not resetting properly – issue now resolved!

Janice K MKiugu31 July 2017

At the start of the academic year and in preparation for the next cohort of students on a course, staff are required to ‘Reset’ their Moodle courses. This removes students work and grades but leaves course resources and activities in place.

An issue was identified at the end of July that was affecting Turnitin assignments when a Moodle course was ‘Reset’. This has now been resolved. Staff can now reset their Moodle courses. HOWEVER, the process of resetting courses has changed slightly so please read through the guidance provided via this link carefully, paying particular attention to step 4 of the process.

If you reset your course/s containing Turnitin assignments before 11th August, the Digital Education team suggest resetting them again, to ensure the issue described below does not occur.

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An issue has been identified that is affecting Turnitin assignments when a Moodle course is ‘Reset’.

At the start of the academic year and in preparation for the next cohort of students on a course, staff are required to ‘Reset’ their Moodle courses. This removes students work and grades but leaves course resources and activities in place.

Issue

The ‘Reset’ function in Moodle normally creates a new class ID for a Turnitin assignment and staff should then be able to edit the assignment settings accordingly.  The issue that has been identified is that resetting the course seems to ‘lock’ the anonymous marking setting to  ‘Yes’  making it un-editable.  However, even if the Post date is edited and no submission has been made, student’s names are visible.

We have reported the issue to Turnitin and they have acknowledged that there is problem and indicated that they hope to have a solution we can implement by the end of the week.

Action Required (temporary workaround)

We recommend, where feasible, that you wait until we have a fix in place and refrain from ‘resetting’  your course until we advise otherwise.

Staff who have reset their courses in preparation for the next cohort of students or any staff planning to reset their courses before the issue is resolved should take the following steps:

After resetting your Moodle course:

  • Delete the Turnitin assignment(s) that currently exist
  • Create new Turnitin assignment (s) with the required settings

    Guidance and instructions on creating Turnitin assignments are available from our Moodle Resource Centre: https://wiki.ucl.ac.uk/display/MoodleResourceCentre/M20+-+Turnitin+Assignment

We apologise for the inconvenience caused and will advise when the issue has been resolved.

If you have any questions of concerns, please contact the Digital Education team by emailing
digi-ed@ucl.ac.uk

 

Moving to Turnitin Feedback Studio

Janice K MKiugu5 June 2017

A few months ago we alerted you to the fact that Turnitin will be moving all users to its new grading interface known as Feedback Studio.

At present, users can toggle between using Turnitin’s old interface – Turnitin Classic and its latest version Feedback Studio. From 1st August 2017, all users will have to use Feedback Studio to view originality reports, grade work and provide feedback.

Though a number of you have already moved to using Feedback Studio as it is the default version available on UCL Moodle, some staff have chosen to revert back to the Classic version. In preparation for the switch off of the ‘Classic’ version, we recommend that all Moodle users have a go at using Feedback Studio.

The 2-minute video below is a brief walkthrough of Turnitin Feedback Studio.


Learn more about Feedback Studio

  • Quick Tips for mastering Feedback Studio
  • Trial Feedback Studio: Please note that not all functionality is enabled on this demo version. You can however enable feedback studio on assignments that you may currently be in the process of marking by clicking on the ‘Try Turnitin feedback Studio’ link located at the top of an open assignment.
  • For additional guidance on using Feedback studio see our user guides
  • Watch this video comparison between Feedback Studio and Turnitin Classic
  • View our past communication regarding the move to Feedback Studio

Moving to Turnitin Feedback Studio – multiple ways to mark with an updated look

AnnoraEyt-Dessus28 April 2017

From summer 2017 Turnitin will be moving all users to their updated viewing and grading tool, Feedback Studio. Most UCL staff and students are already using Feedback Studio so will not see any change, but if you’re still using the ‘Classic’ version of the tool you will no longer have this option from late July 2017. You’ll still find the functionality you’re used to, but with an updated look and feel.

So what does Feedback Studio offer? For a quick tour of the new features of Feedback Studio, and differences with the ‘Classic’ version, you can watch the short video above from Turnitin. (NB. Multiple markers feature will not be enabled initially, and the section shown 4:00mins+ is not relevant to Turnitin through Moodle.)

Beyond being able to view and navigate similarity reports, it also offers staff a variety of ways to mark – including audio comments, rubrics and saved re-usable comments. Most of this functionality has been available to UCL staff for some time, but Turnitin have been working on the design of their interface.

For instance, selection of the wide variety of tools Turnitin offers is now done by using icons set alongside the paper for easier faster marking. You may also be looking for a ‘Save’ button, but Turnitin now saves your comments as you move between papers using the arrows in the top right of the screen.

This new version also aims to be more accessible, with viewing and grading easier on a greater variety of devices using a responsive design, as well as for those using screen readers and keyboards for navigation.

If you want to try out the new version of Feedback studio, without logging in to Moodle and setting up an assignment, you can explore an interactive demo from Turnitin.

Universities across the UK will soon be making the change as well as UCL, and we had the opportunity to hear from colleagues at the University of Kent, in partnership with Turnitin, at the recent MoodleMoot.ie conference earlier this April. They spoke of their success in moving to online marking in conjunction with the move to the new Feedback Studio, with over 70% overall of all marks now returned online. Key elements in their success were offering guidance for both staff and students (ours can be found here for staff and students), and offering repeated reminders of the change throughout the summer, so that all staff had a chance to be made aware.

If you have any concerns or questions about this change, please consult the guidance, and email digi-ed@ucl.ac.uk with any issues.