Removal of obsolete Zoom recordings stored in Lecturecast (Echo360) on 11th March 2024
By Silvia Giannitrapani, on 4 March 2024
As per the UCL retention policy, any Zoom-recorded content in Lecturecast will be deleted if it meets the following criteria:
- Zoom recordings that have never been shared with a Lecturecast course section
- Zoom recordings that have never been viewed.
Staff members impacted by this will be contacted with further details. Should they wish to retain these recordings, they are advised to ensure a copy is stored in their Zoom account, unless they have manually deleted them. Alternatively, a copy of the recording can be downloaded before the 11th March 2024 by following the instruction below.
Please note: Teaching events captured or uploaded to Lecturecast (Echo360) will not be affected.
If you have any questions regarding this matter, please get in touch with the Lecturecast Support Team and we will respond as promptly as possible.
Discover your Digital – AI questions added to the Discovery Tool
By Caroline Norris, on 22 February 2024
The Discovery Tool consists of reflective question sets which explore your digital practices and confidence levels. The main question set looks at overall digital capabilities but there are also additional question sets for staff covering effective teaching and accessibility and inclusion and leadership all from a digital perspective. The tool can also be used by students and there is a general question set for all students and one aimed at new students.
See below for full details of how to use the tool and upcoming workshops on 23 April and 13 May.
New for 2024 there is now a question set on Digital Skills in AI and Generative AI for staff and a similar question set will be available for students on 20 March 2024.
The staff AI questions are arranged under the following categories:
-
Responsible AI
-
AI and digital proficiency
-
AI and digital productivity
-
AI and information and data literacy
-
AI and digital communication
-
AI and collaboration and participation
-
AI and digital creativity
New Moodle training – Quiz, Question Bank and Gradebook
By i.niculescu, on 20 February 2024
The Digital Education team is launching new Moodle training packages.
Who is this training for?
These training packages are aimed at staff who are comfortable navigating the Moodle interface and understand its basic functionalities.
It is aimed at both academic and professional services staff.
What does the training cover?
Moodle Advanced Quiz and Question Bank
- an overview of Moodle question types
- building a Moodle Quiz that uses advanced features
- accessible and inclusive quiz design considerations
- advanced quiz settings such as feedback, question randomisation, and adaptive mode
- an overview of the Question Bank interface
- how teams can manage question banks
- organising question banks clearly with categories and tag
- analysing question usage and quiz results
Moodle Gradebook
- an overview of the Gradebook interface
- basic functionalities and how to access key features
- advanced features such as grade calculations, scales, outcomes and customised reporting
- considerations for regular checks and maintenance of gradebooks
How can I learn?
Self-paced online course, workshops, or a combination!
The same information is covered by both the self-paced online courses and the online synchronous workshops, the only difference is the delivery mode.
How do I access the self-paced courses or book a workshop?
Self-paced courses
The estimated completion time for each course is between 2-3 hours.
- Advanced Quiz and Question Bank: https://moodle.ucl.ac.uk/course/view.php?id=40483
- Moodle Gradebook: https://moodle.ucl.ac.uk/course/view.php?id=40525
Online synchronous workshops (equivalent to self-paced courses)
You can register using MS Forms, this will automatically generate an Outlook calendar invite which includes all the necessary information for joining the workshop.
Each workshop is 90 minutes long and will take place online.
Advanced Quiz Management in Moodle
- 05.03.2024 – https://forms.office.com/e/7meqB3Pdpu
- 14.03.2024 – https://forms.office.com/e/3KjwTWsUbT
Question Bank & Question Analytics in Moodle
- 05.03.2024 – https://forms.office.com/e/LQjMxbykHq
- 14.03.2024 – https://forms.office.com/e/BLgytQaMC7
Moodle Gradebook
- 07.03.2024 https://forms.office.com/e/ZAwd0bEzPN
- 19.03.2024 https://forms.office.com/e/6CT1jCpF1p
Depending on your role, existing knowledge and availability, you can choose the combination which best suits your needs e.g. one workshop for Question Bank and self-paced course for Advanced Quiz. After completing the online courses or workshops, staff can get further support by getting in touch by email to digi-ed@ucl.ac.uk.
The training packages will be further developed as we receive feedback and input from the UCL community. Course participants will be notified when new materials will be added to the courses.
If you missed one of our workshops, please use the ‘Registration of interest’ form and we will contact you as soon as it becomes available again.
Global Deactivation of Portico Mappings
By pauline.harding, on 20 February 2024
Portico mappings on Moodle pages were globally deactivated on 22nd February 2024.
Enrolled students will retain access to their Moodle courses.
How will this impact students on my course?
- Students who are already enrolled on a Moodle course WILL continue to have access to that Moodle course.
- Students who join a Module on Portico WILL NOT be automatically enrolled onto the corresponding Moodle course. Students can still be manually enrolled.
- Students who leave the module on Portico WILL NOT be automatically unenrolled.
Moodle and Portico mappings
If Portico mappings are active on a Moodle course, student enrolments on that course are automatically updated overnight to mirror the student registrations in Portico. Consequently, students who change courses or withdraw from their studies are automatically enrolled or unenrolled from the Moodle course when their Portico record is changed. This is desirable when students change/drop modules within the first few weeks of term, however, if students are automatically unenrolled after they have been awarded grades, these grades become inaccessible, which can be very problematic.
Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted. These can be accessed again if the student is re-enrolled manually, however while a student is no longer enrolled on a course, there is no way to view their content.
Why deactivate Portico mappings?
To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico mappings have been deactivated on all Moodle courses.
For more information about Portico deactivation and why this is done, please see the wiki guide – Deactivating Portico enrolments.
Can I re-activate Portico mappings on my courses?
Doing so may unenrol existing students in error. Before making any changes, please contact us at digi-ed@ucl.ac.uk
The Moodle Flexible course format is being phased out from July 19th.
By Eliot Hoving, on 14 February 2024
Why is this change being made?
The Flexible format plugin has reached end of life and is no longer supported by its maintainer. The plugin has multiple usability and accessibility bugs. The planned upgrade to Moodle 4.4 over the summer will further impact both the function and look of the plugin making the format unusable.
What do staff need to do?
Staff using the Flexible format should manually change their course format by the 19th July so they can ensure their course is correctly updated and so they can communicate guidance or notice to students on the course.
After the 19th July, Flexible format will no longer be available and courses in this format will be automatically converted to the Topics format to ensure that the course continues to function for students and staff. This includes course from the current academic year and those from previous years.
You can view which course format you are using by going to your course page and clicking settings.
Under Course format you will see the format in use.
Research by the Moodle UX team suggests many staff switched to the Flexible format for its visual appeal and to avoid accessibility issues in the Grid format. Recent updates to the Grid format have significantly improved its accessibility and in this respect it is now preferable to Flexible format. Staff may be tempted to switch back to the Grid format. However, further research by the Moodle UX team shows that using images for each topic/week is not effective unless you take considerable time to design your images. In most cases, images take up space without providing meaningful information to students, or worse they are confusing to students. Staff can continue to use Grid format, however Moodle UX research shows using the Topics format is a better approach for academic courses.
Before (Flexible format)
After (Topics format)
Changing course format will remove any section images, so staff should save these images prior to changing formats if they wish to re-use them.
Staff can experiment with how their course looks in another course format using the 4-demo environment.
The recommended steps for staff to complete would be to
- Test out new course format in the 4-demo environment.
- Save any section images you want to re-use on your live Moodle course (optional).
- Notify your students with a Moodle announcement.
- Change your course format from Flexible Format to the format of your choice.
- Re-add any section images (optional).
- Do a quality check.
Courses from previous academic years and snapshot should be left to automatically switch over to Topics.
Questions?
If you have any questions or concerns, please get in touch with the Digital Education team.
Online Learning: Community of Practice
By Oliver Vas and Jo Stroud, on 13 February 2024
Online Learning is a rapidly expanding area in higher education around the world. While it became a necessity during the pandemic, an increasing number of students and short course learners are choosing to study their degrees fully online. Currently UCL offers around 40 postgraduate programmes with a significant distance learning component, just over half of which are delivered fully remotely.
As such, we’re setting up an Online Learning Community of Practice (OLCoP; catchy, we know) to bring together staff who teach and support online programmes, modules, and short courses at UCL.
At this stage, OLCoP is an informal group, and we hope to use regular meetings and the Teams space to:
- Share best practices in online teaching and learning
- Build a communication hub between academic departments, central, and local services
- Identify and recommend professional development opportunities
- Disseminate new and changing information relating to policy, quality assurance, pedagogies, technology, and more
- Ensure that issues relating to equity, diversity, and inclusion in online learning are properly represented
- Gather actionable feedback from staff and students regarding online learning experiences.
If you are interested in joining, please complete this short form. This will also send you an invite to our Teams space.
We will be holding our first meeting of OLCoP on 13th March 2024 at 2:30pm.
This first meeting will take place as a hybrid event and act as an opportunity to get to know other staff teaching and developing online courses.
Those who wish to attend in person can join us at the training suite at the Anna Freud Centre, not too far from King’s Cross station, while those who prefer to join online can do so via Teams. We will have facilitators in both spaces.
You can register to attend using the form linked above.
We hope you can join us!