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Library Staff Conference Programme and joining instructions

Jennifer L Brown9 July 2021

On behalf of the Staff Conference Organising Committee, I am delighted to share with you the programme details and joining instructions for the Library Services Staff Conference on Wednesday 14th July at 1pm. The theme for this year’s conference is

 A Library of the Future: Learning from the Pandemic to Transform our Strategic Thinking. 

 

 Programme: 

Conference commences – 1pm

Welcome and opening address  – 1.05 – 1.25pm

Lightning Talks part 1 – 1.30pm – 1.55pm

Tabitha Tuckett: UCL Special Collections Dante public events

Vicky Price: Outreach programme, New Curators project

  Keynote address – Professor Anna Cox – 2.05pm – 2.50pm

Comfort break 15 minutes  

Lightning talks part 2- 3.10pm- 3.55pm

Amad Uddin

Margaret Stone

Christina Egan 

Breakout sessions 4.00pm – 4.25pm

 

Room 1 – Technology of future working (Margaret Stone and Martin Moyle)

Room 2 – Future space: Physical and Virtual (Ben Meunier and Anna Di Iorio)

Room 3 – User Experience: Engagement & Services (Peter Dennison and June Hedges)

Room 4 – Open Science (Kirsty Wallis and Paul Ayris)

Room 5 – Future of staff training and development (Michelle Wake and Kate Cheney)

 

Chocolate Meditation– Andrew Watson, Tabitha Tuckett and Harriet Hale– 4.25pm – 4.45pm  

Closing address by Ben Meunier : 4-50pm – 5pm

Library Social Group (LSG)

Social Activity 5.30pm onwards

As part of the conference we have created a “one-stop shop” webpage with all the information you need to participate in the conference; the programme timetable, joining instructions and weblinks, FAQs and of course a variety of resources created by talented staff within Library Services.  

The main part of the conference will be hosted on Zoom Webinar, with breakout sessions being hosted on Microsoft Teams and the chocolate meditation session on Zoom large meeting. All links for the conference and sessions will be released on Tuesday 13th July on to the webpage.  

To access the webpage, click here

Further resources will be made “live” on the day of the conference.  

Important pre–conference information regarding UCL Zoom account

In order to access the sessions that will be hosted via zoom please set up your UCL Zoom account prior to the 14th July (if you have not already done so previously). If your UCL zoom account is not set up you will be unable to access the event because it will not be available via the non UCL zoom route.

 

Details of how to set up your UCL zoom account can be found here.

The conference and all sessions will be recorded and available on the conference page to watch at a later date.  

We look forward to you joining us.

From

The Library Staff Conference Organising Committee 2021

 

 

Flexitime Focus Groups: Call for Participants

Bethan Smith7 July 2021

As we approach the next academic year, and implement new ways and patterns of working, we would like to take the opportunity to examine our current systems for managing flexible working patterns across Library Services.

The current flexitime system has been in suspension since March 2020. Running a local system brings with it limitations and overheads; as we implement new modes of working in the upcoming academic year, it is worth taking the time to examine how we might administer the benefit of flexible working within Library Services going forward, and consider whether we need to reinstate the current MyFlexi system.

With this in mind, Martin Moyle and June Hedges would like to meet colleagues to hear their views on how we might manage flexible working patterns in the near future.

We have arranged five focus groups, which will take place over the next three weeks.

Please note that there is no question of withdrawing the benefit of flexible working patterns from Library Services – conversations in these groups will instead focus on considering the way we administer these:

Friday 9th July, 11:30 – 12:30

Tuesday 13th July 11:00 – 12:00

Thursday 15th July 15:00 – 16:00

Tuesday 27th July 11:00 – 12:00

Thursday 29th July 10:00 – 11:00

Focus groups will take place virtually on MS Teams. Participants will be sent a Teams link prior to the start of the session.

To ensure a constructive conversation, we are aiming for up to 10 colleagues to act as participants per focus group. We aim to ensure an even spread of participants across teams, grades, and work patterns at each meeting to ensure a representative discussion is held.

If you are interested in attending one of the focus groups, please email bethan.smith@ucl.ac.uk with your first and second preference for your slot.

Library staff conference 

simon.bralee.152 July 2021

Wednesday 14 July, 13:00 – 17:00

Followed by Library Social Group event

The Conference Committee have been working hard, planning this year’s conference, with the theme ‘A Library for the Future’.

  • Meet the new provost Michael Spence;
  • Listen to lightning talks from colleagues;
  • Help shape the future of Library Services in breakout sessions based on the Library strategy, and more!

There will also be a chocolate based session, so make sure you have your favourite bar in stock. (You can use other snacks).

Teams are also encouraged to get together in the morning and hold their own local activities.

We will share the full programme soon. If you have any questions, please get in touch with Aanchal Bhatt or Jennifer Brown (committee co-chairs).

Facilities & Projects Update

Collette E M Lawrence25 June 2021

Facilities & Projects Team Blog – Our team information can be found at the following link Facilities & Project Team

Project update for the Fire Alarm upgrade installations throughout DMS Watson, Petrie Museum and Energy Centre.

Monday 28th June 2021 – First floor will be fully open and contactors will be completing works in sections. They will be commencing work on the Mezzanine areas, up and down and in G15 Teaching Cluster. This whole area will be closed to staff and students. They will be sheeting and taping the areas off tight to the desks so the one way system can continue.

This work will take a couple of weeks to complete. Arrangements have been made so that work in all staff occupied services and areas as well as the entrance area, will be completed on Saturday mornings before opening and Sundays, so services are not too disrupted.

We will continue to provide further updates as the project progresses. Please speak to your building manager if you have any concerns or queries and they can feed back to the team.

HEA Fellowship award – congratulations

Angela Young11 June 2021

Many congratulations to Heather Chesters (Deputy Librarian at the UCL Great Ormond Street Institute of Child Health) who has received the award of Fellowship of the Higher Education Academy via the UCL Arena Open programme. Heather already had the Associate Fellowship award, and the Fellow status is well-deserved recognition of her experience, dedication and commitment to delivering excellence in teaching our students.

What is HEA Fellowship?

HEA fellowship is a nationally recognised award which gives you formal recognition for your commitment to professionalism in supporting learning and teaching in higher education? The UCL Arena Open programme, which is free to UCL staff, provides a route to Higher Education Academy (HEA) / AdvanceHE fellowship and is open to all staff at UCL who teach or support students’ learning, regardless of role or job title, so it’s relevant to all sorts of roles within Library Services. There is tailored support and guidance available for Professional Services staff, particularly for staff with a role that does not include teaching.

HEA Fellowship – what’s in it for me?

The awards demonstrate your dedication and commitment to your continuing professional development in relation to teaching or supporting student learning, and can be great evidence for your CV or when applying for jobs. In addition to gaining you post-nominals, the process of applying for fellowship means you reflect on your teaching and learning support work and develop your skills, identify areas for your future development and enhance your support of students so contributing to the user experience. There are various categories of fellowship depending on your role and experience, including Associate Fellow, Fellow and Senior Fellow.

Our experiences over the past year in particular have meant we have all developed new skills and contributed to new ways of providing teaching and support for learning to our students, and have provided opportunity for reflection with lots of examples for you to draw on as evidence to support a fellowship application.

Find out more on the UCL Arena Open website, or contact Angela Young, who arranges support events and individual support for colleagues within Library Services.

Library Committee, June 2021

Paul Ayris6 June 2021

Report to Library Committee, June 2021

2 June saw the final meeting of Library Committee for 2020/21. I was asked to chair the meeting, in the absence of Professor David Price. The Committee was very supportive indeed of the work of Library colleagues during the dreadful challenges caused by the pandemic. I promised that I would pass on these congratulations and good wishes to colleagues, which I am happy to do here.

Going forward, Library Committee will have a new reporting line following re-organisation of the remits of all the Vice-Provosts. Details remain to be confirmed, but it is likely that Library Committee will henceforth report to RIGE, a committee to be chaired by Professor David Price which oversees all RIGE (Research, Innovation & Global Engagement) activities. The RIGE committee will itself report to the new University Management Committee, which will replace UCL SMT from 1 August.

At the meeting of Library Committee on 2 June, I presented my termly PVP Report. This is available at the link shared here. The Report attempts to present a high-level view of the role of the Library for the last three months.

Stay well and optimistic, as society works to emerge from the restrictions of the pandemic.

Paul Ayris

Pro-Vice-Provost

UCL Library Services Staff Summer School – initial programme and some bookings now open

Angela Young26 May 2021

The UCL Library Services Staff Summer School is a series of training and development sessions, events and online activities aimed at library staff from across UCL Library Services, to support them in answering enquiries and in providing support, training and advocacy to library users and stakeholders.

This year the entire programme will be delivered online throughout June and July, with a mixture of self-directed online learning and live sessions. Here is a taster of what’s on offer, with more sessions to be announced soon:

  • Introduction to digital accessibility (Wednesday 9 June – Wednesday 21 July, self-directed online learning).
  • Creating videos: an introduction (Thursday 10th June, 10.00-12.00)
  • Blended learning by design (Monday 28th June, 10:00-11:00)
  • LibAnswers and LibChat: Developing our online enquiry service (Tuesday 13 July, 11:00-12:00)
  • eXperience eXchange and Feeback from FestivIL (Tuesday 20th July, 10:00-12:00)

Full details are available:

Sessions are open to all UCL Library Services staff, with the permission of your line manager.

Angela Young, Head of Library Skills

Facilities & Project Update

Collette E M Lawrence14 May 2021

Facilities & Projects Team Blog – Our team information can be found at the following link Facilities & Project Team

Project update for the Fire Alarm upgrade installations throughout DMS Watson, Petrie Museum and Energy Centre.

Monday 17th May 2021 work on the 2nd floor will commence. This area will be closed off and there will be some noise disruption permeating through the building. Users of these spaces will need to be remined of additional bookable study spaces in other locations during this time.

The 3rd Floor will be reopen for staff and students on Monday 17th May 2021.

We will continue to provide further updates as the project progresses. Please speak to your building manager if you have any concerns or queries and they can feed back to the team.

 

Library Services Staff Conference 2021 – Seeking Lightning Talks Presenters, Video or Digital Poster Contributions

aanchal.bhatt5 May 2021

A central part of the Library Services Staff Conference is the chance to hear from a wide range of our talented colleagues and share our experiencesDuring what has been a difficult year, one of the things that has become clear (as if we didn’t already know this) is what a creative and talented staff we have in UCL Library ServicesPhotographers, writers, dancers, wildlife experts, gardeners, film and TV enthusiasts… the list goes on. 

So we would like to hear from you, in whatever form you choose, about what has kept you happy or well in lockdown? Have you been able to learn a new skill or improve an existing oneWhat challenges have you overcome, or tasks have you accomplished? Would you like to share your progress or achievements for a particular project? Do you have photos, or stories or poems to shareOr has it been a chance to reflect on your life planHave you decided that when normality resumes, you’re going to start a new interest group to keep connected to colleagues with similar interests? Or would you like to just talk about how you’ve been?  

Well, here is your opportunity. In keeping with the theme of this conference and particularly on reflections and learning outcomes of the past year, we are seeking contributors for the following:  

 

Lightning Talks

We are looking for 10 colleagues, or small groups working together, to volunteer to present a 5 minute live slot at the conference (14/05/21)In terms of presentation, really anything goes! You can talk, or present slides or sing or whatever you likeWhy not use your talent or skill to help explain your storyPair up, work in a group, go solo, it’s up to you. Please don’t let a lack of technical skills put you offWe have experts on the conferences committee who will help you with all of that. 

 

Videos or Digital Posters

If you would rather not present live, or might not be available on the day, then we also invite contributions as recorded videos or digital poster presentations. These will be displayed on our dedicated conference site and once again can be as creative as you like! See below for more information on how to format and submit your contribution 

 

How to submit a video or digital poster

Your video or digital poster will be made available on the Library Staff Conference dedicated web page. Please follow these guidelines: 

Videos 

  • Videos should be a maximum of 5 minutes and recorded in landscape orientation. 
  • Please submit as a .mp4 or .mov file. 
  • Guidance on creating videos is available at Best practice guidance: library skills videos (Please note, although this guidance is designed for library staff putting together library skills videos, it is applicable to video making in general). 
  • You may like to attend the Library Services Staff Summer School session on ‘Creating videos,’ Thursday 10th June 10.00-12.00. (Details to be announced)

Digital posters 

  • Digital posters should be a single page and may be in landscape or portrait orientation. 
  • Please submit as a PowerPoint file (.ppt or .pptx). 
  • Please do not included embedded multimedia, audio or animations in your PowerPoint slide (if you want to do these, submit as a video instead). 
  • Include your name / team name as author on the poster. 

To make your poster effective:

  • keep text concise and use bullets
  • include images
  • make sure you have a title 
  • make your key message clear

 

If you would like to volunteer, or have a chat about your ideas and the resources available, please contact Aanchal Bhatt aanchal.bhatt@ucl.ac.uk or Rozz Evans rosalind.evans@ucl.ac.uk by Friday 14th May 2021.

 

Videos and digital posters are to be submitted to Aanchal Bhatt aanchal.bhatt@ucl.ac.uk and Rozz Evans rosalind.evans@ucl.ac.uk by Friday 2nd July 2021.  

 

The Library Services Staff Conference will be held on Wednesday 14th July 2021, 1-5pm.

UCL Library Services Aspiring Managers Programme Launch 2021

aanchal.bhatt28 April 2021

It’s been a long time coming and now its finally here! I am thrilled to announce the launch of the Library Services Aspiring Managers Programme 2021. A bespoke development opportunity created for Library Services staff, to support those looking to move into supervisory or management roles and progress their careers.

Aspiring Managers is a leadership development programme, open to all staff Grades 5 to 7, who have an active interest in progressing into a supervisory or people management role. The programme is spread over 6 months and offers a blended learning approach to training; combining live virtual sessions with subject experts, online training, self-learning and 121 mentorship.

This is the pilot cohort for this programme and will offer 10 places; requiring a commitment of 40 hours from the participant. The programme will also require 5 hours commitment from the line manager.

For further information, details of the programme structure, shortlisting criteria and session dates click here Aspiring Managers Programme Launch_Library Services_April2021

The application and nomination process is as follows:

If you have any further questions, please feel free to contact aanchal.bhatt@ucl.ac.uk