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Facilities & Projects Team Blog – Fire Alarm Testing

Collette E M Lawrence25 May 2022

Fire Alarm Testing re-commencing

Our team information can be found at the following link Facilities & Project Team

Following the ending of Covid procedures, UCL is re-introducing weekly fire alarm testing into all buildings. The decision has been taken to reschedule these tests to be conducted on weekdays only and between the hours of 08-00 -11:30hrs. This applies to all UCL managed buildings, if you are an NHS Trust building, or one not managed by UCL, there will be local arrangements for fire alarm testing.

The new Fire Alarm Test schedule will come into effect from Monday, 6th of June 2022. The decision to testing the alarms “in-hours” has been approved by the Estates Health and Safety Committee. One of the reasons is to ensure that students and staff know what the bell sounds like.

The fire alarm test will last no longer than 60 seconds, so students and staff should wait up to 60 seconds before evacuating the space.

Please see list below for Library Services testing schedule and link to the Fire Safety Technical Note – TN062:

UCLFire_TN_062 (WeeklyFireAlarmTesting)-06Jun22.pdf

  • Monday – 0800-1130hrs – DMS Watson Library
  • Monday – 0800-1130hrs – Foster Court
  • Monday – 0800-0930hrs – Institute of Child Health
  • Tuesday – 0800-1130hrs – Institute of Education
  • Tuesday – 0800-1130hrs – Language & Speech Science
  • Tuesday – 0800-1130hrs – Institute of Neurology
  • Tuesday – 0800-1130hrs – School of Pharmacy
  • Wednesday – 0800-1130hrs – Bartlett
  • Wednesday – 0800-1130hrs – Institute of Archaeology
  • Wednesday – 0800-1130hrs – School of Slavonic and East European Studies
  • Thursday – 0800-1130hrs – Main Library/Special Collections(B06)/Graduate Hub
  • Friday – 0730hrs – Ophthalmology
  • Friday – 0800-1130hrs – Student Centre
  • Saturday & Sunday – 0800-0900hrs – Cruciform

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Fire Alarm Testing & Ceiling work

Collette E M Lawrence19 May 2022

Fire Alarm Testing & Ceiling work – DMS Watson

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from the contractor working on Fire Alarm upgrades, testing and ceiling works in DMS Watson. CESB will be putting up signage in and around the site.

Saturday 21st May 2022 & Sunday 22nd May 2022 – All Day The Ground Floor bookable student pods will be unavailable this weekend due to snagging work with Fire Alarm, some additional sounders will be fitted in this area to ensure within the pods the legal minimal decibel level is met.

Monday, 23rd May 2022 – 07:00 to 09:00 – The Fire Alarms will be tested for 2 hours, floor by floor, This is to tally with the usual fire alarm testing that takes place on Monday’s, so hopefully will be a familiar sound to students and staff.

Monday, 6th June 2022 (early morning) – Investigative works to the 1st floor ceiling will be carried out to plan the works and equipment needed for the weekend, but that will not impact too much, as it will be just a member of the install team and a step ladder assessing the ceilings.

Saturday, 11th, Sunday 12th and Monday, 13th June 2022 – Ceiling works on the 1st floor will be taking place. The area will be barriered off for the duration, so will affect the Accessibility entrance and the use of the 1st floor toilet over this period.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – DMS Watson Water Meter Installation

Collette E M Lawrence18 May 2022

DMS Watson Water Meter Installation

Our team information can be found at the following link Facilities & Project Team

We have just received notification from UCL Estates with regards to work being carried out by Thames Water in the basement of DMS Watson.

Thursday 19th May 2022 – There will be no water between 0800hrs – 1000hrs in DMS Watson due to Thames Water installing a new water meter in the basement.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Teams Calling and telephony update

Margaret Stone11 May 2022

Library Services as a whole moved to telephone calls via Microsoft Teams Calling in October 2021.  Since then, most staff telephone handsets have only been available for outgoing internal calls, and these will eventually be removed.

We have been working with ISD to identify those handsets which need to be replaced with Teams handsets, and also identify which numbers (currently associated with handsets) need to be set up as ‘Call queues’ in Microsoft Teams.  This is being done on a site-by-site basis, ensuring that sufficient handsets are provided for emergency purposes.

As each site is scheduled, the ISD project team will work with the site manager to agree the replacement plan and the queues which need to be set up.

Any staff who need a headset for on-campus work should make a request to Library IT Support.

If you have any other queries as the process continues, please route these via site managers to Margaret Stone.

*Updated* Job Shadowing Scheme Guidelines and Form

aanchal.bhatt4 May 2022

Dear Library Staff,

I am happy to inform you that the Library Services Job Shadowing Scheme has been updated, with easy to follow guidelines and only ONE form to complete.

The purpose of this scheme is to make it as flexible and accessible as possible for anyone within the department to take part in a form of job shadowing. The guidelines are there to support you and the form is there to help guide the conversations needed to organise this activity.

What is Job Shadowing?

Job shadowing is a form of learning and development, where an individual from one area or team has the opportunity to work alongside and gain experience of the role of another individual. Job shadowing is accessible to all employees, of any shift pattern, any grade and any experience.

The flexibility of this scheme means that it can be successfully used within a hybrid working environment and job shadowing (observing, undertaking tasks, participating in meetings) can occur virtually as well as face to face.

Further information including links to the form and guidelines, details of how to participate, plus a handy flow chart, can be found on the dedicated Libnet page: https://www.ucl.ac.uk/libnet/hr/learning-and-development/job-shadowing-library-services-staff

If you have any questions or wish to discuss the scheme further, please feel free to email aanchal.bhatt@ucl.ac.uk

Kind Regards,

Aanchal Bhatt

Facilities & Projects Team Blog – DMS Watson 3 Room Refurbishment Project

Collette E M Lawrence21 April 2022

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from the contractor working on the DMS Watson, 3 Room Refurbishment Project.

The installation of 3 Fire Doors will be taking place, tomorrow and part of next week, between the 22nd and 27th April 2022. Due to this work taking place, the installation may impact on the corridors by B12, B12a and B13, for short periods, so please be aware of this when walking in these areas.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

eXperience eXchange 2022 – bookings now open

Angela Young1 April 2022

Bookings are now open for the 2022 Library Services eXperience eXchange, which will take place via Zoom on Tuesday 10 May 11.00 – 13.00.

eXperience eXchange – what happens?

experience exchange logoLibrary staff come together to share ideas and good practice about library skills training, academic engagement and other support activities through short presentations or other activities.

How does it work?

Colleagues from across Library Services are invited to give short presentations or teaching activities (5-20 mins) to exchange their experiences an any aspect of their work relating to library skills training, academic engagement or other support activities. This may include feedback from events or training you’ve attended, something new you’ve tried in your work, an idea you might have and would value some peer input, or simply giving colleagues an insight into your role and activities.

Why get involved?

There are loads of benefits to being part of the eXperience eXchange, including:

  • bringing colleagues together to give everyone a better understanding of activities happening across our service.
  • benefiting colleagues who may be inspired by your experiences to inform their work.
  • an opportunity to get input and feedback from colleagues to help you develop your ideas.
  • a development opportunity which can provide evidence for an application for HEA fellowship or on job applications, giving opportunity to give a presentation or deliver a short teaching activity in a safe space with a friendly audience, and for sharing best practice with colleagues.
  • an opportunity to try out new teaching activities or tools, such as presenting online using Zoom, which could include utilising polls, breakout rooms and whiteboard features.
  • an opportunity to gain inspiration from the work of your peers.

What is the format of the presentations?

This year we invite contributions in one of three formats:

  • A short presentation (5-10 mins)
  • A PechaKucha (20 slides of 20 seconds each)
  • A longer presentation or activity (15-20 mins – allows time for more in depth presentations or opportunity for interactivity and input from colleagues).

You may find our guidance on using Zoom for live online training helpful and we can provide individual support and guidance on presenting online if you wish.

If you’d rather not present, you can attend as an attendee only, but remember that the event depends on contributions.

How do I sign up?

Simply complete the registration form. We will send you the link to join and liaise with you over your contribution.

Facilities & Projects Team Blog – Wilkins Building Infrastructure Project

Collette E M Lawrence30 March 2022

Wilkins Building Infrastructure Project

Our team information can be found at the following link Facilities & Project Team

We have received confirmation from the contractor with regards to work taking place in the Wilkins Building next week.

A cold water storage tank is being installed in room B15D, which is forming part of the Wilkins Infrastructure project, this is working towards a permanent solution to the heating issues within the building, which will include the Main Library.

This work will be taking place over 3 days, the 4th, 5th & 6th of April 2022, with pipe works also being installed in the following areas, JBR and surrounding toilet area, which requires these toilets being closed for the duration of the works, the old Refectory and an office off of the North Cloisters.

There will be some localised noise disruption, possibly, permeating through to the Main Library and Information Point areas.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – UPDATE Science Library Fire Alarm Upgrade – Stripping out and making good

Collette E M Lawrence18 March 2022

UPDATE Science Library Fire Alarm Upgrade – Stripping out and making good

Our team information can be found at the following link Facilities & Projects Team

We have now received further confirmation from the contractor that they can carry out works this coming Saturday and Sunday nights.

This will mean the updated opening hours for the Library this coming weekend will be, Saturday 19th March, closed from 18:00 until 11:00 Sunday morning, Sunday 20th March, closed from 18:00 until 08:45 Monday morning

This is so the minor works can be completed in various areas on the 1st floor and 2nd floor and ground floor entrance areas.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Slade 150 exhibition Private Viewing (online) tomorrow March 9th 3pm

Benjamin Meunier8 March 2022

I am sharing this invitation on behalf of Dr Nina Pearlman, Head of UCL Art Collections for tomorrow 9th March 3pm.

If any colleagues would like to take part in this (virtual) private view of the Slade 150 exhibition, you can find details and register at https://www.knowledgequarter.london/event/kq-private-view-slade-150
The link to the booking page is at the top of the text.

Nina will be presenting the exhibition she curated in the Octagon with 3 students participating, and also presenting the Testing Ground exhibition.