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Sustainable Procurement

Benjamin G MMeunier29 January 2020

UCL Sustainability ran a workshop this week on sustainable procurement, looking at how UCL departments can take action to ensure the goods and services which UCL purchases are sustainable.

To give a sense of scale, UCL spends over £500 million a year, with 40,000 suppliers (although 80% of spending is from 200 suppliers). Three quarters of UCL’s carbon emissions come from the services and products we buy.

Sustainable procurement (also know as “responsible procurement”) is defined as

” the process whereby environmental, social and financial impacts of all of UCL’s procurement processes are taken into account, making sure to reduce negative impacts and enhance positive impacts.”

What is UCL doing?

  • All new contracts for suppliers at UCL now include sustainability criteria, which now form part of standard procurement practice when inviting bids for new suppliers.
  • The Sustainable UCL team monitor suppliers on an annual basis based on the Key Performance Indicators set when contractors are selected to supply goods or services to UCL
  • From Spring 2020, catering at UCL will be disposable-free, as Sodexo have procured reusable melamine crockery. By 2020-21, UCL will be totally plastic-free across all catering
  • Stationery choice on the UCL eMarketplace will be reduced by removing non-recyclable options (for instance for reducing the available choice for A4 copy paper from the 104 options currently available)

What can we do?

UCL Sustainability propose 4 rules to consider before buying:

      1. Do you need to buy?
      2. Follow procurement guidelines
      3.  Use UCL contracted suppliers.
      4. Complete a Sustainability Assessment (a simple template is available, with more information at https://www.ucl.ac.uk/sustainable/resources/procurement-and-purchasing)

The slides from the workshop are available: Fairtrade and Procurement Slides. For more information on sustainable procurement, please see the dedicated webpage: https://www.ucl.ac.uk/sustainable/get-involved/procurement.

UCL Sustainability also noted that Fairtrade Fortnight is coming (24 Feb-8 March 2020). To find out how you can get involved, visit https://www.fairtrade.org.uk/en/get-involved/current-campaigns/Fairtrade-Fortnight

UCL Ear Institute and Action on Hearing Loss Libraries closure

AnnaDi Iorio27 January 2020

The UCL Ear Institute and Action on Hearing Loss Libraries, currently based at the Royal National Throat, Nose and Ear Hospital in Gray’s Inn Road, will be closing on Friday 21st August 2020, as the Hospital prepares to complete its relocation to Huntley Street. From September 2020, the UCL Cruciform Hub will lead on library provision for UCL Ear Institute staff and students, including information skills support delivered by the training team.

The Cruciform Hub is also the home library for healthcare staff and students at the University College Hospital campus, providing a range of facilities and tailored clinical support services.

Collections from the Ear Institute and Action on Hearing Loss Libraries will be relocated, to the Cruciform Hub and other UCL Library Services sites. More detailed plans are being confirmed and will be communicated in the coming weeks. In the meantime, please send any questions or comments to Anna Di Iorio at a.diiorio@ucl.ac.uk.

Green Christmas: The Big Switch Off

Benjamin G MMeunier16 December 2019

UCL is powered by 100% renewable energy, and by 2024 our buildings will be net zero carbon, but this doesn’t mean we should waste energy over the Christmas break! On an average week UCL uses around 4.5m kWh of energy to heat and power our buildings. That’s equivalent to 630 flights to New York! Be a part of the solution and not the pollution, by participating in the BIG CHRISTMAS SWITCH OFF!

This year, the only Library spaces which will be open at Christmas are the Student Centre and the Graduate Hub (South Junction). This will make us far more environmentally efficient than previous years where we have opened the Main or Science Library.

Find out more about the Christmas Switch off at https://www.ucl.ac.uk/sustainable/news/2019/dec/dreaming-green-christmas

To make your pledge, click here

 

Staff Office Audit & Improvements

JayWoodhouse4 December 2019

The Facilities and Project Team are undertaking an audit of the furniture and condition of all staff offices, as highlighted by the Liblist e-mail sent out on Thursday 28th November.

The aim of the audit is to create a baseline of staff office condition to aid with improvements. There is a rolling programme to bring all staff offices up to an acceptable standard for  condition of the room and quality of the furniture, to match those provided within Professional Services.

To this end ten offices in the Main Library have been redecorated and new carpets laid. Starting over the Christmas period six offices in the Science Library will receive similar treatment. The programme will then move on to another Library, to be decided.

Launch of UCL’s new Sustainability Strategy

Catherine LSharp30 October 2019

The launch of UCL’s new Sustainability Strategy last Thursday evening was appropriately held in the new Student Centre, a building that has been awarded the highest BREEAM (Building Research Establishment Environmental Assessment Method) rating, recognising its sustainable design and construction. The event began with the Provost celebrating UCL’s key commitment to divesting from fossil fuels by the end of 2019.

We were treated to some inspiring words from Professor Geraint Rees, Chair of UCL’s Sustainability Steering Group (also Dean of Life Sciences and UCL Pro-Vice-Provost (AI)), and Richard Jackson, UCL’s Sustainability Director. Prof Mark Miodownik gave a fascinating talk about the work that UCL academics are doing on sustainability, particularly his EPSRC-funded project Designing-out Plastic Waste, which brings together UCL academics in Chemistry, Engineering, and Behavioural Science to research, design and introduce solutions to the plastic waste problem. UCL has committed to achieving a plastic-free campus within the next five years.

The new strategy focuses on three signature campaigns:

Positive Climate
The goals of this campaign include net zero carbon buildings by 2024; a net zero carbon institution with UCL generating all its own renewable energy by 2030; exploring ways to help staff and students reduce the impact of their travel; and introducing 100% vegetarian catering for events and hospitality.

The Loop
This campaign focuses on tackling unsustainable consumption by supporting UCL’s local economy and specifying products with the highest environmental and wellbeing standards. By 2021, social environmental and modern slavery audits will be carried out on UCL’s largest suppliers, and sustainability ratings will be introduced on products both online and in canteens.

Wild Bloomsbury
This campaign aims to introduce nature-based solutions to Bloomsbury by working with Camden and UCL local partners. By 2024, UCL will create 10,000m2 extra biodiverse space – the equivalent of around one and a half football pitches. This will include green walls, brown roofs and pocket gardens to increase biodiversity and reduce the impacts of pollution in the heart of London. Other measures include developing an active travel strategy and launching live air pollution monitoring for the UCL campus.

Global Climate Strike: Library Services staff taking action as part of global movement, 20 September

Benjamin G MMeunier27 September 2019

At lunchtime on 20 September a group of Library staff showed their support for the global climate strike by joining colleagues and students in the Front Quad. The below is a write-up of the events on the day by Catherine Sharp, one of the Main Library Green Champions, who attended the event.

“We heard an inspiring talk from members of the Islington Extinction Rebellion group, who described the risks of still-rising carbon emissions, including droughts, floods, extreme heat, wildfires, crop failure, disease, population displacement and species extinction – with human extinction becoming ever more likely. Climate tipping points could lead to irreversible change even if global temperature can be limited to 1.5°C above pre-industrial levels, but on current estimates the remaining 1°C carbon budget will be used up very soon (see the CO₂ mitigation graph below).

The Extinction Rebellion representatives described the evolution of the movement, which was formed less than a year ago. They encourage people to participate in its non-violent civil disobedience to the extent that they’re able, and understand that the climate crisis can seem overwhelming. The next big action will begin in London on 7 October. UCU supports the work of Extinction Rebellion, and a UCL Extinction Rebellion group has been formed.”

Library Services staff are at the forefront of making UCL more sustainable, as demonstrated in our strong performance in the Green Impact scheme year after year. I had the pleasure of visiting The Bartlett Library in Central House last week, and witnessed how the team there is supporting recycling and sharing information through a prominent display of resources on sustainability at the entrance of the Library.

The new Sustainable UCL Strategy will be launched on 17 October in the Student Centre. After the launch, there will be lots more information on how you can get involved in playing your part in helping UCL to become one of the most environmentally-friendly universities in the UK and act as a model for other organisations to show that change is possible.

Library Facilities and Projects Team Blog: Summer works update

Collette E MLawrence31 July 2019

There will be several projects being carried out during this summer, the details are below, if you have any queries please do not hesitate to contact the Facilities and Projects team james.woodhouse@ucl.ac.uk, phil.watson@ucl.ac.uk or c.lawrence@ucl.ac.uk:

Senate House Hub : Work to refurbish the Senate House Hub will be starting on 12th August 2019. During this time Senate House Hub will be closed, the work will take about 4 weeks to complete and will be re-opening in early September 2019. When the space re-opens it will be a dedicated Post Graduate Research (PGR) and Centre for Doctorial Training (CDT) space. There will be new training room fitted, an increase of study spaces and additional comfortable study spaces.

Graduate Hub: Work will be starting on 12th August 2019 , the work will take about 4 weeks to complete, during this time this space will be closed for the duration of the works, and re-opening early September 2019. This is work is taking place to increase the number of study spaces, have more study focused furniture and a refurbished kitchen and main study rooms.

IOE Entrance:Work is taking place with effect from 12th August 2019, users of the Library will be redirected by additional signage and assistance from Library staff and Security. The project will install new turnstiles with accessible lanes in and out, a new single combined service desk with Library and ISD in one place, Smart Shelves return system and a new self-issue kiosk. This work is due to be completed by early September 2019.

Changing Places Accessibility Toilet – Science Library: work for this will be starting on the 12th August 2019. This will create the first nationally listed Changing Places Toilet at UCL.  The work will take about 7 weeks to complete.

Electrical Infrastructure on Central Campus: Noisy works will be associated with the drilling etc. with installation of cabling containment.  We are not expecting this to generate any vibration issues.

The works are the replacement of the two Transformers associated with the T2 Substation, located at the Ground floor level of Petrie Museum.  All works will be confined to within the substation rooms, but will generate noise during the working week, and will – on the weekend of Transformer delivery – impact the Malet Place road way usage.

Outline programme:

  • 22nd July – 2nd August – Cable / Containment and associated builders works:
  • 3rd/4th August – Transformer # 1 replacement (Load management)
  • 5th August – 6th September – Remaining preparation / modification works:
  • 7th/8th September – Transformer # 2 replacement
  • 9th – 13th September – Final snagging and making good.
  • 13th September – Work completed

Science Library Windows: There will be contractors surveying the windows at various times throughout the Science Library, this is in preparation for work to start in the summer of 2020 to replace them.

The Pro-Vice-Provost’s View

PaulAyris29 July 2019

Library Strategy update

2019 saw the adoption of a new Library Strategy by UCL Library Services. How is the Library faring in delivering on the 6 Key Performance Areas the Strategy contains? As Pro-Vice-Provost, I have compiled an analysis which I share with the many visitors who visit UCL Library Services, as well as with UCL committees such as UCL Library Committee. On Thursday 25 July, I had the honour to share the strategy with Mohammed Jassim, who was until recently Director of Mosul University Libraries in Iraq. His library system was desecrated by ISIS and his colleagues are facing building a new library structure and organisation from scratch. It was very humbling to hear about the current state of library services in Mosul.

Of the 6 Key Performance Areas (KPAs) in the Library Strategy, the most successful to date is undoubtedly the one on Sustainable Estate, where the opening of the Student Centre has already revolutionized the way students study in UCL. With 1104 learning spaces, managed by the Library, it is a major addition to the suite of library and learning spaces which UCL can offer. Under the User Experience KPA, the Library has also seen an increase in its 2019 NSS (National Student Survey) score to 86%, up 1% on the previous year. This is another step towards the target of 90% satisfaction that the Library aims to achieve amongst all third-year undergraduates surveyed.

Main Library stairs

The Library is also the first Division/Department in UCL to achieve Customer Service Excellence accreditation, passing in all 57 criteria at the first attempt – a very notable achievement and a fantastic confirmation of our wish to put the User at the centre of the library experience. The CSE Accreditation Report made particular mention of the contribution made by Library staff: “The staff appeared ‘passionate’ in meeting and exceeding customer expectations and clearly understand what was meant by customer service excellence. All staff appeared keen to deliver an excellent service to ensure Library Services was both ‘leading the way’ and exemplar for other library services. The assessor was also very impressed by the overall staff commitment such as their attention to detail, the desire to continually improve things and the professionalism displayed by them.” This statement is a great confirmation of the Library’s commitment to developing the skills of its staff in KPA2 – Staff, Equality, Diversity and Inclusion.

Every member of Library staff, through their professionalism and commitment, plays a really important role in delivering the Library Strategy and in making UCL one of the best universities anywhere in the world in which to study and do research.

Paul Ayris

Pro-Vice-Provost (UCL Library Services)

Library Services receive 19 prizes at Sustainability Awards 2019

Benjamin G MMeunier19 July 2019

Library Services collected a record array of awards at the Sustainability Awards ceremony 2019, which was held on Thursday 18th July. 19 Library teams participated in the Green Impact scheme this year, and both Richard Jackson (Sustainability Director) and Fiona Ryland (Chief Operating Officer) commended the department for such a strong demonstration of commitment to tackling sustainability issues.

During the ceremony, Professor Geraint Rees (Dean, Faculty of Life Sciences and SMT Sustainability Champion) and Fiona Ryland presented the awards to colleagues from all parts of UCL for sustainability achievements.

The full list of awards to Library Services sites, below, is testament to the outstanding work of Green Champions and colleagues throughout the department who are taking the initiative to reduce waste and energy consumption and to promote a sustainable environment at work. I am grateful to the Library Sustainability Committee, who have overseen this work, and particularly to Sarah Lawson and Noel Caliste who helped to coordinate the substantial collective submission from Library Services to the Green Impact assessors. Many of our sites were audited by the Green Impact team, and as Chair of the Sustainability Committee I have had the privilege of visiting sites myself to witness the huge amount of work which underpins these awards. I visited LASS Library last month, where in the past year the team organised events to raise awareness of sustainability, manage a flourishing collection of plants and even installed a bug hotel in the outdoor (naturally!) courtyard at Chandler House. I know that there are many other great initiatives in different sites and teams, and look forward to visiting the Bartlett Library in the near future.

Eastman Library Bronze
Main Library Bronze
Science Library Bronze
Central Library Services (department) Bronze
Student Centre Bronze
Queen Square Library Bronze
IoE Library Silver
Bartlett Library Silver
ICH Library (GOSICH) Silver
IoO Library Silver
Royal Free Library Silver
Senate House Library Silver
IoOrthop Library Silver
Ear Library Gold
Cruciform Library Gold
Institute of Archaeology (IOA) Library Gold
SoP Library Gold
LASS Library Gold
Wickford Stores Gold

Many of Library Services’ Green Champions attended the Sustainability Awards ceremony on 18th July

 

 

Congratulations to all the staff who were involved in Green Impact 2019. Each of these awards requires significant work and dedication to obtain the necessary credits. I would like to congratulate all the Green Champions and especially commend our 6 teams who achieved “Gold” this year: Wickford, LASS, SoP, IoA, Cruciform and Ear.

This is important work, which demonstrates some of our values (“empowering our staff and students” and being “eco-friendly”). Sustainability, and specifically our performance in Green Impact, is a key part of delivering the Sustainable Estate KPA in the Library Strategy.

To find out more about the work we are doing, including a Sustainability Reference Guide for the whole department, we have a Sustainability page on LibNet. Do get in touch if you would like to get involved!

Collette E MLawrence24 April 2019

Building Team blog – Summer Projects 2019

If you have any queries regarding projects please contact Jay james.woodhouse@ucl.ac.uk

The Library has secured funding for four projects from the Central Estates Strategy Board (CESB) for this summer. These are:

Science Library – To create a new accessible toilet to be installed on the ground floor. This will include with a hoist and changing facilities. To be undertaken as soon as possible at the start of the summer, the project is likely to take fourteen weeks.

Graduate Hub, South Wing – Refurbish the main room and kitchenette. This area will become more study focused with individual study spaces, rather than sofas. The Kitchenette and Main room will be redecorated, new floor covering and all new furniture. In the computer room the chairs will be replaced. The duration of this project will be ten weeks.

Senate House Hub – This will repurpose the Senate House hub into a Post Graduate Research (PGR) only space. The front half of the space will be for PGR, while the rear area will be for funded Centre for Doctorial Training (CDT). Some of the existing furniture will be relocated within the space, with some new furniture and an additional card controlled door. The duration of this project will be ten weeks.

Institute of Education – The entrance will be refurbished with new turnstiles and a combined Library/ISD service desk, similar to the Science Library Learning Lab Help point installed last year. Smart Shelves will be installed, this is an alternative to an auto sorter. The duration of the project six weeks towards the end of the summer.