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MyFlexi – Post Go-live update

Jennifer L Brown23 January 2020

Whilst we continue to embed MyFlexi, I would like to provide an update regarding some of the frequently asked questions and technical matters raised. 

Q: Why is my annual leave now in hours as a Fulltime member of staff? 

A: Pre golive communication advised staff that in line with changes occurring across UCL with the launch of MyHR, the calculation of all annual leave for staff going forward will be in hours only. 

Q: My clocking swipes do not appear to be registering what should I do? 

 A: We are aware that a small number of sites have reported that their clocking machine does not appear to be registering. Please use the ‘clock now button’ on the Today page within MyFlexi (please refer to the employee manual on libnet) whilst ISD look into this further.  

Q: Why can I see historical exceptions? 

 A: We are working with Crown to establish why this is the case. 

Q: As a manager I can see the clocking requests (e.g. missed clocks) for my staff. Do I need to do anything? 

A: As previously advised, clocking requests will be managed by the Library HR team so you are not required to action these. 

 

As you can appreciate, we have a large volume of emails at present so please bear with us.  

Thank you for your feedback and patience to date. 

MyFlexi is now Live

Jennifer L Brown21 January 2020

My Flexi is now live.

In order to log into the system please log in  here (https://myflexi.lib.ucl.ac.uk/CWFMLIVE_CrownWebClient/ ) using your UCL userid and password, regardless of any other username or password you may have had for MyOptions

Employee and Manager  user manuals are now available on libnet here (https://www.ucl.ac.uk/libnet/hr) along with FAQ’s ( a short user video will be available on libnet shortly). FAQs are also included in the Manuals.

Please contact lib-hrteam@ucl.ac.uk if you encounter any difficulties with regards to your functionalities.

We will endeavour to answer any queries as soon as possible, please bear with us.

MyFlexi Update

Jennifer L Brown17 January 2020

MyFlexi is currently still unavailable whilst system maintenance is being undertaken. The Project Team are working with our suppliers Crown to ensure that the new system is live as soon as possible. We will advise you when the system will be available however in the meantime please continue to clock in and out as normal.”

MyFlexi Launch Reminder

Faith Udeze15 January 2020

Reminder – MyOptions is currently unavailable whilst the upgrade to MyFlexi takes place.
Please continue to clock in and out as usual today. We will inform you once the system is Live and available for use.

MyFlexi System: Key Points

Faith Udeze13 January 2020

As previously announced, the launch of MyFlexi will take place on 15th January. Key points to bear in mind pre go-live:

Leave requests – The Libnet form is now unavailable and any subsequent leave requests need to be submitted via MyFlexi after the go-live date. If you have any urgent leave request between 13th – 15th January please liaise with your manager for approval and then submit as a retrospective request via My Flexi once it is live. Leave requests which have been submitted to the Library HR team before 13th January will be processed in due course after MyFlexi goes live.

Downtime – MyOptions/MyFlexi will be unavailable for users on 15th January. Please continue to clock in and out as usual in order to avoid accruing exceptions until the new system goes live.

Reminder MyFlexi System, will launch on 15 January 2020

Faith Udeze8 January 2020

MyFlexi Reminder

MyOptions will be upgraded on the 15th January 2020 and will be renamed MyFlexi. The new system will be more accessible and will work on any web browser and Staff will be able to make leave requests, and managers will be able to approve these. As part of our business readiness, MyFlexi (Options) system will be unavailable on the 15 January, but you should still clock in and out as usual.

Please note that the current LibNet Absence form will no longer be available from Monday 13 January, until the updated system has gone live at which point staff will be required to submit leave requests via MyFlexi system. Please note that the LibNet Absence form will no longer be available after this date. Urgent leave requests during the down time should be sent to Library HR Team (lib-hrteam@ucl.ac.uk), and we will work our way through requests we received. Any staff who are not currently on the Flexi scheme and wish to join the scheme, should contact Library HR

Manager and Employees MyFlexi drop-in workshops

All staff should endeavour to attend the scheduled sessions. Visit Library HR Systems libnet webpage for details. Hard copies of the Manual and Video format of the session will be available on LibNet as soon as possible.

Reminder MyFlexi system, will launch on 15 January 2020.

Faith Udeze8 January 2020

 MyFlexi Reminder

MyOptions will be upgraded on the 15th January 2020 and will be renamed MyFlexi. The new system will be more accessible and will work on any web browser and Staff will be able to make leave requests, and managers will be able to approve these. As part of our business readiness, MyFlexi (Options) system will be unavailable on the 15 January, but you should still clock in and out as usual.

Please note that the current LibNet Absence form will no longer be available from Monday 13 January, until the updated system has gone live at which point staff will be required to submit leave requests via MyFlexi system. Please note that the LibNet Absence form will no longer be available after this date. Urgent leave requests during the down time should be sent to Library HR Team (lib-hrteam@ucl.ac.uk), and we will work our way through requests we received. Any staff who are not currently on the Flexi scheme and wish to join the scheme, should contact Library HR

Manager and Employees MyFlexi drop-in workshops

All staff should endeavour to attend the scheduled sessions. Visit Library HR Systems libnet webpage for details. Hard copies of the Manual and Video format of the session will be available on LibNet as soon as possible.

Changes to HR Systems in the New Year

Faith Udeze17 December 2019

Two key HR systems will be changing in January and February 2020.

 MyFlexi: MyOptions will be upgraded on the 15th January 2020 and will be renamed MyFlexi. Changes include:

  • The new system will be more accessible and will work on any web browser.
  • Staff will be able to make leave requests, and managers will be able to approve these.

MyHR: UCL’s new HR and Payroll system for all employees will be launched on the 6th February 2020. Changes include:

  • Your payslip will look different and will be available in MyHR instead of MyView.
  • Booking of UCL training courses and access to Learning record will now be accessed through MyHR.
  • In addition, you will be able to update your personal details (address, emergency contacts) and bank details on the MyHR self-service portal.
  • To find out more about the two HR systems, please visit the Library HR Systems libnet webpage

MyFlexi drop-in workshops: Managers/Employees, please visit Library HR Systems libnet webpage

Changes to HR Systems in the New Year

Faith Udeze10 December 2019

Two key HR systems will be changing in January and February 2020.

 MyFlexi MyOptions will be upgraded on the 15th January 2020 and will be renamed MyFlexi. Changes include:

  • The new system will be more accessible and will work on any web browser.
  • Staff will be able to make leave requests, and managers will be able to approve these.

MyHR UCL’s new HR and Payroll system for all employees will be launched on the 6th February 2020. Changes include:

  • Your payslip will look different and will be available in MyHR instead of MyView.
  • Booking of UCL training courses and access to Learning record will now be accessed through MyHR.
  • In addition, you will be able to update your personal details (address, emergency contacts) and bank details on the MyHR self-service portal.