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Facilities & Projects Team Blog – Update Installation of temporary heating in Main Library & Wilkins Building

Jay Woodhouse7 December 2021

Our team information can be found at the following link Facilities & Project Team

 

SMT have recognised the issues staff are having regarding the heating problems within the Main library and are working with the Library Facilities and Projects team to press Campus Infrastructure and Operations for a swift resolution. It is expected that the temporary heating solution will  be operational throughout the building by the end of the week.

 

1st floor main library:

 

Temporary heating will be provided by means of 2.8kw electric heaters.  We are still in the process of installing supplementary power to all areas that will enable us to fully deploy these heaters. Survey work is being undertaken tonight and tomorrow, with the intention of installing 2 X 60-amp supplementary power circuits: one for either end of the library. Works are expected to be complete by the end of this week. In the meantime, we have plugged in as many lower powered heaters as possible to mitigate the cold temps.

 

2nd floor

 

The 2nd floor temp heating solution will be provided by means of 20 stand only A/C split units, that will be secured in the window bays. These units only take a small amount of energy compared to the 2.8kw heaters. We also have supplementary power on the roof that we will use to feed these units. Works expected to be complete by the end of this week.

 

If you experience any concerns during the duration of this project, please do contact the Facilities and Projects team on: lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Update Installation of temporary heating in Main Library & Wilkins Building

Collette E M Lawrence3 December 2021

Our team information can be found at the following link Facilities & Project Team

This is just a gentle reminder that the temporary heating install in the Main Library will be commencing tonight, Friday 3rd December 2021.

The project will be taking place, between Friday 3rd December and Friday the 17th December 2021, all works will take place out of hours, when the Main Library is closed, and will be a welcome solution to the current heating issues in the Main Library.

If you experience any concerns during the duration of this project, please do contact the Facilities and Projects team on: lib-facilities@ucl.ac.uk

For further details please refer to the blog communications sent on the 26th November, here: https://blogs.ucl.ac.uk/libnet/2021/11/26/facilities-projects-team-blog-installation-of-temporary-heating-in-main-library-wilkins-building/

Facilities & Projects Team Blog – Changes to the Post Delivery arrangements for Main, Science & Student Centre

Collette E M Lawrence26 November 2021

Our team information can be found at the following link Facilities & Projects Team

With effect from Monday 29th November 2021 – Couriers and individual deliveries are no longer allowed to go straight to the building for the central block of campus. For the Library this covers Main, Science and Student Centre only. All deliveries must go via the UCL Post Room at 20 Bedford Way and then be delivered with the post by the Logistics Team. This is a safety measure to reduce the vehicular traffic on central campus. New arrangements have been agreed with Logistics and signed off by the Library Operational Oversight Group.

Please note:

  • For teams that get large, regular deliveries to their offices, these will continue to be delivered to offices as usual. The below applies to normal post, stationery orders and courier deliveries. If you are concerned about deliveries to your team, please contact the Facilities & Projects Team through  lib-facilities@ucl.ac.uk
  • For large or one off deliveries that need to go directly to one of these buildings, such as large equipment or book collections, the organiser must ensure the delivering vehicle is booked in via Logistics beforehand, this can be done by the requestor or the company providing the delivery. Any un-booked deliveries will be turned away.

https://www.ucl.ac.uk/estates/our-services/security-ucl/parking-ucl/booking-vehicle-access

Main library: All deliveries will go to the autosorter room (113C) and be placed on the table provided. Signed for items will be placed on the table and photographed as proof of delivery. The outgoing post sack will also be in this location. The Customer Services Team will sort the post daily and deliver to the correct location within the building. Please note that the pigeonholes will remain in the Kitchen (204) on the second floor.

Science Library: All deliveries will go to the ground floor cupboard (G97A) near the staff lift. The pigeonholes will be moved to this location along with the outgoing post sack. Signed for items will be placed on the table or shelf and photographed as proof of delivery. The cupboard has the same lock as the staff kitchen, so staff will be expected to check their pigeonhole as normal.

Student Centre: All deliveries will go to the staff office (1.02) on the first floor.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

 

Facilities & Projects Team Blog – Installation of temporary heating in Main library, Wilkins Building

Collette E M Lawrence26 November 2021

Our team information can be found at the following link Facilities & Project Team

The installation of the temporary heating within the Main library will commence, this weekend, Saturday 27th November 2021 and will be completed end of next week.

It will consist of electrical heaters being positioned in various office areas on the 1st floor. In addition to that, on the 2nd floor, there will be 24 external, heat pump, air conditioning systems, which will be fed through slightly opened windows to allow a connection with the external condensing unit. All works will be carried out, early morning, prior to the library opening, so there will be no disruption to staff and students.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Main Library Heating Update

Collette E M Lawrence4 November 2021

Facilities & Projects Team Blog – Our team information can be found at the following link Facilities & Projects Team

A temporary heating solution for the affected areas in the Main library, will be installed, by UCL Estates, as soon as possible.

There will be external gas units to cover the 1st & 2nd floors with temporary ducts through high level windows, which will disperse into those areas.

The 3rd floor will have stand alone, split units that will be installed through the windows. There will about 20 of those to enable adequate coverage for the space.

The installations will significantly improve the quality of warmth throughout the library for students and staff.
We’re just waiting for Estates to get costs finalised and the practicalities the install sorted out.

This will be an ongoing long term project with UCL Estates and we will continue to keep you updated on the progress.

MyHR update

Jennifer L Brown25 October 2021

Carry forward annual leave hours adjustments

The central HR team have now completed the one off task of transferring annual leave carry forward onto MyHR for all requests that were submitted to Library HR by the 15th September.

Making manual carry forward annual leave adjustments using the MyHR Self-service function

If you missed the deadline or your carry forward annual leave hours are not showing on your record you may make adjustments via the self-service function on MyHR. Any adjustments made on the systems will require approval by your line manager.

Details of how to manually adjust your annual leave entitlement can be found via the UCL Knowledge Centre   under  ‘adjust your annual leave’ within the employee self service section on MyHR.

Processing Carry forward annual leave hours for subsequent years

For the next annual leave year and going forward any carry forward will be done automatically by MyHR (there will be no requirement to notify the Library HR team). The system will automatically apply the maximum carry forward limit.

Deadline for taking accrued carry forward annual leave hours

There will no longer be the requirement to take your carried-forward leave by January. This means staff can take their accrued annual leave hours throughout the leave year. The normal maximum carry forward allowance for each leave year will apply.

Annual leave entitlement queries

If you believe your annual leave entitlement is incorrect please contact HR Services  via hr-services@ucl.ac.uk

Work patterns

Staff can continue to use the self-service function on MyHR to change their work pattern with prior approval from their line manager where there is no change in their overall FTE. All submissions will need approval by the line manager via MyHR in order for the change to take effect.

Please note that you do not need to record whether you are working at home or in the office in MyHR and will only need to confirm the hours worked per day.

Instructions of how to amend your work pattern can be found via the UCL Knowledge Centre  under the employee service function entitled ‘Enter or Maintain your work pattern.’

 

Promoting THE Award shortlist

simon.bralee.156 October 2021

The Student Centre team have been shortlisted in the Times Higher Education Awards under the “Outstanding Library Team” category. This is an amazing achievement and we want to celebrate it.

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The image is also available for download from the THE Awards website.

Sharing the news on social Media

The Library comms team will co-ordinate sharing the news through the library’s social media accounts. If you wish to tweet about the shortlisting in a personal capacity on your own accounts, please do use the hashtag #THEAwards.

About the awards

The winners will be announced at a celebration event in central London on 25 November 2021. These are the 17th annual THE Awards, perhaps better known as the “Oscars of higher education”.

This year they focus primarily on activity during the 2019-20 academic year, and so include a large number of submissions based on the initial response of all HE institutions to the unique and wide-ranging challenges brought by the Covid-19 pandemic.

Facilities & Projects Team – Project Updates

Collette E M Lawrence25 August 2021

Our team information can be found at the following link Facilities & Project Team

Please see below an update with regards to work taking place this weekend:

Saturday 28th August 2021 – The Science Library will be closed due to Sodexo carrying out a vital deep clean on all of the floor areas, in all communal spaces, in readiness for the new term in September.

The team have been working hard going from site to site getting social distancing in spaces rearranged and signage removed ready for new direction from UCL for the start of term.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Update

Collette E M Lawrence25 June 2021

Facilities & Projects Team Blog – Our team information can be found at the following link Facilities & Project Team

Project update for the Fire Alarm upgrade installations throughout DMS Watson, Petrie Museum and Energy Centre.

Monday 28th June 2021 – First floor will be fully open and contactors will be completing works in sections. They will be commencing work on the Mezzanine areas, up and down and in G15 Teaching Cluster. This whole area will be closed to staff and students. They will be sheeting and taping the areas off tight to the desks so the one way system can continue.

This work will take a couple of weeks to complete. Arrangements have been made so that work in all staff occupied services and areas as well as the entrance area, will be completed on Saturday mornings before opening and Sundays, so services are not too disrupted.

We will continue to provide further updates as the project progresses. Please speak to your building manager if you have any concerns or queries and they can feed back to the team.

New UCL Press book hits national (and international) headlines

Alison Fox11 May 2021

We are delighted that The Global Smartphone: Beyond a youth technology (published on May 6th 2021) has hit the headlines across the world, with coverage in newspapers including The Sunday Times, The Guardian and Daily Mail.

Coverage in the UK and Ireland has included stories by The Scottish Herald, Reuters, The Irish Times, RTE, Newstalk, and an interview with lead author Prof Daniel Miller (UCL Anthropology) on Sky News this morning. Publications in Portugal (here, here, here and here), Germany, Brazil. Greece  (and here), Slovakia, Romania, Russia, Malaysia, Australia, Albania, EgyptRussia, Italy, Israel, Czechia and France have also reported on the book’s findings.

The book documents the work of a team of 11 anthropologists who spent 16 months documenting smartphone use in nine countries across Africa, Asia, Europe and South America, with a particular focus on older adults. The team was led by Professor Daniel Miller, whose previous UCL Press series on global social media usage, Why We Post, saw more than a million downloads of the open access books that detailed the findings.

The Global Smartphone: Beyond a youth technology is written by Professor Daniel Miller (UCL Anthropology), Laila Abed Rabho, Patrick Awondo, Maya de Vries, Marília Duque, Pauline Garvey, Laura Haapio-Kirk, Charlotte Hawkins, Alfonso Otaegui, Shireen Walton, and Xinyuan Wang. It is part of the Ageing with Smartphones series, which also includes Ageing with Smartphones in Ireland and Ageing with Smartphones in Urban Italy.