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Archive for the 'Communication' Category

Collette E MLawrence24 April 2019

Building Team blog – Summer Projects 2019

If you have any queries regarding projects please contact Jay james.woodhouse@ucl.ac.uk

The Library has secured funding for four projects from the Central Estates Strategy Board (CESB) for this summer. These are:

Science Library – To create a new accessible toilet to be installed on the ground floor. This will include with a hoist and changing facilities. To be undertaken as soon as possible at the start of the summer, the project is likely to take fourteen weeks.

Graduate Hub, South Wing – Refurbish the main room and kitchenette. This area will become more study focused with individual study spaces, rather than sofas. The Kitchenette and Main room will be redecorated, new floor covering and all new furniture. In the computer room the chairs will be replaced. The duration of this project will be ten weeks.

Senate House Hub – This will repurpose the Senate House hub into a Post Graduate Research (PGR) only space. The front half of the space will be for PGR, while the rear area will be for funded Centre for Doctorial Training (CDT). Some of the existing furniture will be relocated within the space, with some new furniture and an additional card controlled door. The duration of this project will be ten weeks.

Institute of Education – The entrance will be refurbished with new turnstiles and a combined Library/ISD service desk, similar to the Science Library Learning Lab Help point installed last year. Smart Shelves will be installed, this is an alternative to an auto sorter. The duration of the project six weeks towards the end of the summer.

Better Science Through Better Data 2018 – Springer Nature in partnership with The Wellcome Trust (Wednesday,14th of November 2018)

RuthWainman19 November 2018

This year marked the fifth year that Springer Nature has hosted the annual Better Science through Better Data conference. The proceedings this year were held at the Natural History Museum – an appropriate venue for discussion about open science considering the museum employs around 300 scientists. The talk was kick-started with a welcome from the Head of Data Publishing at Springer Nature – Iain Hrynaszkiewicz – who introduced the key themes for the conference on ‘making data useable’ and creating ‘accessible and reproducible research’. This was swiftly followed by a presentation from Rebecca Boyles advocating the role of the data generalist through a potted life history of her professional journey into science. Data is becoming such a highly valuable resource that it is now even overtaking oil as the world’s most valuable resource. For Boyles, the rise of the data generalist clearly signals a catalyst for change in the sector. Next Maria Teperek from TU Delft turned the discussion towards FAIR data principles and the challenges involved in managing research data.  At TU Delft, part of these challenges are being addressed by the creation of designated data stewards who provide subject-specific support in research data management across the university. Teperek, however, was keen to remind the audience that data stewards are consultants and not police as their main role is to help improve the culture of research. Publishers too have a role to play in helping achieve FAIR principles by enabling researchers to share their data. But still the main obstacle to data management and sharing, at least for Teperek, remain cultural rather than technological.

A series of lightning talks dominated the latter part of the conference. Sophie Adler from UCL gave a talk on how sharing protocols have facilitated the detection of epilepsy lesions. Others highlighted themes such as achieving FAIR data in practice through the development of a web platform (Aliaksandr Yakutovich), the difficulties of gaining consent for data archiving (Jane Seymour) and the pitfalls of achieving open science when the very idea of openness can be called into dispute (Alastair Rae). The lightning talks were followed by further keynote talks from the perspective of those working in publishing and journalism. Magdalena Skipper, Editor-in-Chief of Nature, emphasised the role that publishers play in helping researchers to share their data by pointing to the fact that 60% of Springer Nature journals have now adopted a research data policy. John Burn-Murdoch from the Financial Times turned the audience’s attention towards the visualisation of data by providing some useful tips on how to get the most out of reporting statistical research. For Burn-Murdoch, data visualisation is first and foremost about communication and that perhaps most importantly we should always try to aim for meaningful visualisation. The panel discussion that followed gathered together speakers from different roles across the domain of scientific research including funders, research fellows and professors to discuss the pros and cons of reproducible research. The discussion was facilitated by additional questions from the audience who had the opportunity to post questions as well as to vote for other audience member’s questions online. The panellists ended the day by providing a lively debate about reproducibility by raising questions as to whether all studies need to be reproduced and who gets the glory for it but also what reproducibility actually means.

The slides from the conference will shortly be made available online.

Emergency Vehicle Access South Quadrangle – New Student Centre Works.

NoelForrester20 September 2018

As part of the New Student Centre works, MACE need to remove access via the Emergency Vehicle Road from Gordon Street to South Quadrangle for a temporary period from THURSDAY 20th SEPTEMBER 2018 for 3 weeks.  This means that we cannot provide any fire brigade or ambulance vehicle access during this sensitive period to buildings off the South Quadrangle.

What does this mean – during this period it is recommended that staff / Fire Evacuation Marshals (FEMs) remain extra vigilant to the potential of fire breaking out.

Please find attached a briefing note issued by The UCL Fire Officer.

UCL Estates and the Principal Contractors apologies for any inconvenience that these restrictions may cause your departments but this work is essential for the New Student Centre to progress.  Your cooperation and assistance in all matters of safety is greatly appreciated.



Harnessing FAIR Data Conference – QMUL, 3rd of September 2018

RuthWainman6 September 2018

On Monday (3rd of September), I attended the Harnessing FAIR Data conference held at Queen Mary in conjunction with UCL and the Science and Engineering South consortium. The event launched with an opening talk from Prof. Pam Thomas – the Pro Vice Chancellor for Research at the University of Warwick. Prof. Thomas spoke of her involvement in leading a task force on Open Research Data which will eventually culminate in a final report in early 2018. Whilst the details of the report are yet to be finalised, the talk raised pertinent questions about what will happen to the increasing amounts of openly available research data that the UK universities seek to generate. As one audience member pointed out, there is still a need for specialist software to process this data otherwise it will remain unusable to other researchers in the future. Questions are currently abound as to whether researchers’ data will form part of the REF submission but for the meantime, it will remain more of a gold standard. David Hartland followed by giving an overview of the Jisc funded FAIR data report and confirmed what many in the audience already largely suspected – the difficulties of what adherence to FAIR data principles means in practice.

Another lively talk was given by Dr. Peter Murray-Rust who provided a rallying cry to all researchers to get behind their readers. The fact remains that a vast amount of research can only be accessed via a pay wall. Murray-Rust made the point that closed access data kills especially in countries which do not readily have access to the latest scientific research. Plus, researchers face further problems trying to extract data from articles which continue to be blocked by publishers as a result of access restrictions. Other talks centred more on the individual projects that researchers ranging from doctoral to early career and established are undertaking. Prof. Paul Longley from UCL’s Consumer Data Research Centre provided another interesting discussion about big data analytics. Just think about how much data companies take from our loyalty cards as a way to understand our shopping habits and movements. But how can this be harnessed for the social good? Well, according to Prof. Longley, we might want to use this data to look at people’s mobility around the country. This was later followed by a wide range of researcher lightning talks about their uses of open data. Some disciplines like biology pose more difficulties than others, as Dr. Yannick Wurm from Queen Mary argued, because they are still considered a young data science.

The conference ended with a panel discussion chaired by Robert Kiley of the Wellcome Trust. The panel was interspersed by anecdotes from Dr. Paul Ayris and Prof. Henry Rzepa about their personal experiences of sharing data. Dr. Ayris felt very much that historians continue to be resistant to sharing data. Prof. Henry Rzepa also spoke of his work as a research chemist and how his research later become subject to scrutiny only to discover that there were two ways his results could be interpreted.

All in all, the conference provided enough food for thought about the opportunities and difficulties that lie ahead for making use of researchers’ data in both a FAIR and open way.

UCL Great Ormond Street Institute of Child Health webpage changes URL

GraziaManzotti14 August 2018

Dear Colleagues,

with the move to Drupal our  the UCL Great Ormond Street Institute of Child Health webpage has changed URL, so if you are linking to us please update your links. This is our new page:


I have redesigned it and I am aware there are still problems with some linked PDFs as they disappeared with the move to drupal due to new ICH naming conventions and  problems few pages. I will sort them out as soon as possible, but I am also helping with the general ICH website and I have been asked to prioritise other pages first.

I just wanted to notify the URL change

Kind Regards






CESB Summer Projects Update

Collette E MLawrence3 August 2018

Science Library Basement – Staff Lockers

Due to refurbishment taking place, staff lockers located in the basement will need to be emptied by Friday 10th August 2018. If you do not have access to the basement via the staff lift, a member of the buildings team will be at the ground floor staff lift at 10.00am  throughout next week to allow access. The contractors will be moving the lockers and relocating them to the short-loans area in the Science Library Café.

Science Library Entrance

As you may be aware, work has started on the refurbishment of the Science Library entrance, new security gates and security area are being installed. A new desk area and swing gates are being installed by the membership desk. On Thursday 9th August 2018 the current Service Desk will be relocated to make way for preparation works for the delivery and install of the new desk. On Thursday 9th August 2018 there will be no Membership or Enquires service available while the desk is being relocated.

LaSS Library

Refurbishment has started in the reception area and new window installation, with new power to desks in the reading room.

Archaeology Library

New sustainable lighting is being installed throughout the library and reading area, using energy efficient LED lamps throughout.

If you have any queries please contact Phil and Ricky, phil.watson@ucl.ac.uk, r.estwick@ucl.ac.uk 

Using the new book purchasing framework

BillMartin25 July 2018

I would like to confirm some of the details for how to use our new book vendors.

Plenty of choice (From Wikimedia, by “User:The Photographer” (CC BY-SA 4.0))”

Guidelines for how to choose a vendor are now available on the ‘Purchasing materials’ page of Libnet:

The document is called: “Book purchasing using the SUPC Books Purchasing Framework

These guidelines are for everyone involved in book buying. Please send any questions about the framework and guidelines to me.  My email address is bill.martin@ucl.ac.uk.

For queries about English Language worldwide books, please contact Titilola Ogunsowon. Her email address is t.ogunsowon@ucl.ac.uk.

For queries about buying books from European countries, please contact Ann Smith. Her email address is ann.smith@ucl.ac.uk.

This guide explains how the SUPC framework will make book buying easier.

It sets out the expected supply times and service standards we expect from our vendors. It also details the discounts and service charges we can expect from each vendor.

The guide gives advice on how and when to choose non-framework vendors.

Buildings Team Blog: Commencement of CESB Summer Projects 2018!

Collette E MLawrence28 June 2018

Science Library – Post Relocation

With effect from Tuesday 3rd July 2018, the post sacks and pigeonholes, currently in the Security hut, will be relocated to 2nd floor staff kitchen area, to mirror the Main Library.

Science Library – Replacement Security Gates

With effect from Monday 9th July 2018 the main entrance to the Science Library will be closed for works to be carried out for the installation of the new gates and dismantling of the Security hut, and refurbishment of the whole space. Plenty of signage will be placed at the front of the Library and around the library redirecting users to enter and exit via the Darwin Walk into room G15 where Security will be based for the duration of the works and to enable access to the 1st floor via the back staircase.

We will send further updates and details as the projects progress. If you have, any queries please contact phil.watson@ucl.ac.uk and r.estwick@ucl.ac.uk

UCL Institute of Ophthalmology is 70!

DebbieHeatlie27 June 2018

On 4th November 1948, the Institute of Ophthalmology was officially opened.  To celebrate the 70th anniversary two main events are taking place: on 28th June there is a symposium filled with talks on the progress of research leading to treatments of ocular conditions over the past 70 years and a 1940s themed staff party on June 29th at the Honourable Artillery Company.  To draw all this together a booklet 70 years of history: The Institute of Ophthalmology has been written by Amanda Vernon, Quality Assurance Manager for Cells For Sight, Debbie Heatlie, Librarian and Victoria Tovell, Postdoctoral Research Associate.

The whole experience of writing the short history has involved speaking to lots of people who have been at the Institute for decades, as well as looking through a number of our library resources including the Institute Annual Reports, biographies, unpublished material, obituaries and so on. Naturally, there has been lots and lots of writing, rewriting and editing. To quote Professor Barrie Jones (pictured examing a patient), an ophthalmic consultant who transformed ophthalmic practice by encouraging ophthalmologists to specialise and who went on to set up the Department of Preventive Ophthalmology, when writing you “have to think until it hurts”.

Much has been learned about the people, the research, the locality and the buildings along the way and not all of it could be incorporated into the booklet. However, Wiki pages are planned to include these nuggets of information, so more writing is on the horizon. The Institute Annual Reports 1948-1990 were an excellent source and summary of information and detail, but these stopped almost 30 years ago and it was difficult to fill the void and left many unanswered questions: what research of note has been done? Who was responsible? When did it happen?  What was the outcome?

I have reflected on this knowledge gap and upon the value and quality of annual reports in general and how they can be used as a tool to record meaningful events, awards, milestones, and interesting facts. Not everything will make it into the history of the future but, providing the information is interesting and is available, it could well do.  Often our day to day work can appear to be routine, but it’s important to reflect each year on what worked, what was outstanding and how this can be recorded in an interesting and informative way, with a view that history is being recorded and could one day be of use.

Please contact me at d.heatlie@ucl.ac.uk if you would like a copy of the booklet.

New Look Library Book Processing

BillMartin27 June 2018

I am pleased to announce that the new book processing standard for UCL Library Services is ready to go live.

Newly printed and arrived Data Labels

This standard will give us consistent content and branding. It will help us to improve customer service. It will also simplify book processing, making it quicker and cheaper for books to reach the shelf.

The main change will be to reduce the number of proprietary stampings to one per book. We will also remove the various colour coding labels and stickers. Instead, we will have a single sticker on the spine to show the loan status in words.

Data labels will replace date labels. They will show the name, address and contact details of our libraries.

This is in line with the new national standard for academic library book processing.

The standard will go live the beginning of July. There will be a rolling implementation.

The first phase will be via shelf ready processing by our vendor, Coutts-Proquest. Some items will continue to arrive from Dawsons, under the old specification. We will be distributing processing materials to sites and processing teams. Local teams can then begin to use the new specification.

The Acquisitions team will be able to provide templates and materials.  We will be in touch with teams that process materials locally.

We will not be seeking to relabel the material already on the shelves.

I have placed the instructions for this standard on Libnet at:


The document is called “Standard book Processing Specification” under the toolkit section.

You can contact me at bill.martin@ucl.ac.uk.