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World Earth Day 2020 and sustainable initiatives at the Institute of Orthopaedics Library.

simon.bralee.1522 April 2020

Wednesday 22nd April 2020 is World Earth Day. Across the world, individuals and organisations mark the day through participating in various ‘green, sustainable and environmentally friendly’ practices.

The mission of World Earth Day is: “To build the world’s largest environmental movement to drive transformative change for people and planet”.

Every year there is a theme to mark the day, and this year the theme is Climate Action. Furthermore, this year World Earth Day is going digital, and there is a digital interactive world map, which people can visit to see what virtual events are taking place across the world to mark World Earth Day.

Sustainable Stanmore

In line with World Earth Day 2020, the Institute of Orthopaedics Library Team would like to share the green and sustainable initiatives we have participated in.

Prior to the remote working, we were involved in Fairtrade Fortnight 2020. The Fairtrade Foundation supports local farmers and communities through a range of initiatives. They also focus on protecting the environment, ensuring farmers have good soil and water quality which is important for communities and the environment.

In addition, on the 17th March 2020 our plants – the Oxilis and the Joseph Coat plants (scientific name of the plant is Amaranthus gangeticus) were ‘adopted’ by team colleagues – Jas, Danny and Beth. They are now very happy and flourishing in their new homes during the remote working period.

Below are comments from the team about Fairtrade Fortnight and our library plants.

Veronica Parisi (Acting Librarian)

Throughout Monday 24th February to Sunday 8th March, the Institute of Orthopaedics Library was involved in the Fairtrade Fortnight and several activities were organised to engage library users as well as library staff to raise awareness about Fairtrade.

The library provided an information stand at the entrance where users could read more about Fairtrade while sipping a complimentary Fairtrade tea, coffee and tasting delicious Fairtrade chocolate.

Library users also took part in fun and informative activities such as ‘storybombing’. This was a story hunt where users had to find in the library 5 different thought-provoking stories about the lives and conditions of women cocoa farmers. Once the stories had been found, users were celebrated with a sticker and Fairtrade Chocolate at the library desk.

Two library staff Fairtrade food and bake events were also organised where staff brought in homemade chocolate cookies, courtesy of our baker Maryam, and treats made only with Fairtrade products. Our baker Maryam also shared some delicious Fairtrade recipes from Fairtrade Foundation and the Co-Op. For pancakes lovers, there are some great ideas for Fairtrade topping .

This was an enjoyable and informative two-week period and it was rewarding to engage with library users in different ways whilst contributing to raise awareness about Fairtrade.

Maryam Ali (Library Assistant)

It was great to organise the Fairtrade Fortnight event at the Institute of Orthopaedics library. The main purpose was to raise awareness about Fairtrade and the work the Fairtrade Foundation does in an engaging, fun and informative way.

It was wonderful to see our users stop by at the Fairtrade Fortnight Information stand, speak to library staff about Fairtrade, the Fairtrade products, how they can get involved in the ‘Storybombing’ activity and tell us how good the Fairtrade Coffee tasted! We used biodegradable cups to try to make the event as sustainable as possible, and encouraged staff and students to bring their own cups too.

I also learnt more about the work the Fairtrade Foundation does, and the range of Fairtrade products available.

Library staff tweeted throughout Fairtrade Fortnight to raise awareness. Thank you to everyone who supported and participated during Fairtrade Fortnight.

Fairtrade stand Fairtrade Stand

Roberta Wiseman (Senior Library Assistant)

I enjoyed the Fairtrade Fortnight event organised by Maryam (who made some very delicious biscuits!), and feel that my awareness of the work of the Fairtrade Foundation has increased.

It is important that everyone is paid appropriately for their labour, and that people all over the world have access to healthcare, education, and the opportunity for a happy life.

I also enjoyed the excitement of having a scavenger hunt in the library throughout the fortnight, with chocolate prizes.  I think our users appreciated it too!

Danny Williams (Evening & Weekend Library Assistant)

I participated in the ‘storybombing’ activity mentioned above. I hid the second one of the StoryBomb leaflets on one of the library shelves, informing work colleagues of where I hid it. I then posted a tweet on the Orthopaedics Library’s Twitter account, informing library users of the leaflet. I also brought in a bar of Sainsbury’s milk chocolate, which had a Fairtrade logo on it, for use by library staff.

I am currently looking after one of the Orthopaedics Library’s potted plants whilst working from home, and until the library re-opens. It’s an Oxilis, with crimson-colour leaves, and I water it once a week. It also gets plenty of sunlight.

Photo of Oxilis

Oxilis

Elizabeth Metz (Evening Senior Library Assistant)

I was delighted to offer a temporary home to one of the Joseph’s Coat plants, which is thriving in its new home!

Photo of Joseph’s Coat plant

Joseph’s Coat plants

Further information

World Earth Day 2020

Fairtrade Foundation

Written by the Institute of Orthopaedics Library Team: Veronica, Jas, Ma’ali, Elizabeth, Roberta, Danny and Maryam.

orth-libary@ucl.ac.uk

Creative ideas during the lockdown

simon.bralee.156 April 2020

It is more important than ever to take time to unwind and relax. Even if you are at home for most of the day, there are great things you can do either on your own, with your household or remotely with friends or family.

Creative outlets

Opera/Theatre/Dance

Museums and galleries

Documentaries

Film/Series

  • Netflix Party allows you to watch something online with your friends

Books and Poetry

Courses

Take up ballet

Fitness

Colouring books

Cooking

Games

Nature

Share your knowledge, discover new passions

This list was created by Occupational Development as part of Remote, not Distant and by UCL Acrts and Heritage, as part of #CreativeComfort.

For more ideas, join colleagues in the Break Room on Microsoft Teams and have a chat, swap tips and share photos of cats.

Stay well everyone and have a good weekend.

(Note: UCL do not provide or recommend Zoom. It remains the recommendation of ISG that staff should use UCL provided or recommended tools where practical as these have been subject to scrutiny for security and GDPR compliance. In the unusual circumstances we find ourselves in, with services rapidly moving online, staff may decide to use non-UCL provided solutions where the UCL solutions do not fulfil their requirements.  On the use of Zoom, if this is used, ISG recommend using the web based rather than the app- based client. This allows greater control of the information shared with the provider. There are concerns about Zoom’s approach to privacy.  Any user should ensure they read and understand Zoom’s privacy policy).

 

“I Heart Consent” campaign launches today

Benjamin Meunier27 November 2019

Student Support and Wellbeing and Students’ Union UCL are together launching the ‘I ❤ Consent’ campaign today (27 November).

The campaign encourages students to take a brief sexual consent online training course on Moodle – no longer than 15 minutes to complete. The aim of the training is to help promote healthy and respectful relationships within the UCL community and beyond.

The campaign will be promoted to students via digital screens and messages in myUCL and local communications?

Once students have completed the training, they will receive a ‘I ❤ Consent’ badge on Moodle.

If students come along to the Student Centre Wednesday 27 to Friday 29 November (this week) and show us their badge, they will be able to collect a reusable ‘I ❤ Consent’ cup and a free hot drinks voucher!

The training does cover some difficult topics, so if a student needs support around this, please direct them to the Report + Support website, which has much more information.

UKeiG CPD Group: Better social media for libraries: Twitter, blogs and Instagram

Gillian Mackenzie22 October 2019

Along with the LaSS library team, I help to maintain our Facebook and Twitter accounts, and social media is probably our main method for outreach at the moment. Also, I am part of the communications team for Astrea, the UCL network for women in Professional Services, and being a somewhat tentative user of social media myself, I felt it would really benefit my various work roles to learn more about using social media more effectively. So, I recently attended a course on Better social media for libraries at CILIP.

The course was practical and fun, and I came away with lots of ideas and things I want to try out. LaSS has a reasonably healthy following on Facebook, and we’ve recently run a successful series of ‘Meet the Team’ profiles, introducing the LaSS team to our library users. Our Twitter account is less established,  but as the course focused mainly on using Twitter, attending made me feel more confident about trying new things with the LaSS account. In particular, seeing examples of fun things that other libraries, museums and archives have successfully carried out on Twitter was quite inspiring (see Museum Wars, Orkney library using a Twitter thread to tell a story, and the viral ‘absolute unit’ post).

Over the course of the day, we also discussed social media strategies, analytics, and scheduling. The trainer proposed “1 in 4” guidelines for Twitter activity, structuring and varying Twitter activity as follows: a reply; 1 in 4 Tweets directly about the organisation; a link to something useful; and a ReTweet. The course highlighted the importance of developing a strategy of what you want to convey on social media, advised against just broadcasting (but rather interacting on social media), and also not simply Tweeting about the library every time.

Using analytics can help you to identify which posts were most popular with your audience, and what times they are most active, which can help you to plan your social media output more effectively. Creating a social media calendar was recommended, along with using free versions of software such as Hootsuite or Tweetdeck to schedule posts.  Planning posts in advance means you don’t have to be constantly coming up with new ideas – you can do things in bulk, as a team, and schedule content to be published at an appropriate time.

The course emphasized that linking your social media marketing with other marketing helps both, so we need to make sure we are joining up all of our marketing at LaSS. For example, we have monthly ‘library hacks’ posters (featuring timely, handy hints about using the library) that we put up around LaSS, and we will start putting these up on social media too. We could link these together with a unique hashtag on Twitter too, to make them easier to find (e.g. University of York have used #UoYtips to tag all of their library tips on Twitter).

We also discussed the importance of using images on social media, and part of the course looked at creating images for this purpose. Canva was recommended to create images with the right dimensions for whichever social media network you use (i.e. they have free templates for Facebook and Twitter posts), as well as options to create a variety of other content, such as posters, logos and presentations (in other words, Canva can be a useful tool beyond simply creating images for social media).

It’s also useful to have an image to accompany a blog post, as it makes it more engaging for your readers (apparently). Unfortunately, I didn’t take a photo while I attended the course, but I’ve included one I made earlier on Photofunia (a non-subscription, fun website where you can edit photos online for free in a matter of seconds resulting in high quality photo collages).

Image of LaSS Library and Lavender, our library cat, created using Photofunia

Towards the end of the course, we also briefly covered Instagram, which is something we’ve been considering getting at LaSS.  I know a few UCL Libraries are already using Instagram (e.g. IOA, SOP, Main, IOE, and Special Collections), and I am keen to have a go with LaSS too, even more so having attended this social media course. Instagram isn’t a news feed in the same way as Twitter, so it can be used as and when to show off collections, buildings and library staff! Also, Instagram Stories are perfect for covering one-off, on-the-day events we hold in and around the library.

The final 3 social media tips from the course were to be creative, be brave, and to be joined up. I think we’ve made a good start on doing this at LaSS (it’s pretty brave to post a ‘meet the team’ profile about yourself!), and I think we can definitely build on that in the future too.

SMT Surgery 3

June Hedges10 October 2019

The third SMT Surgery will be taking place on Monday 4th November.  SMT members Peter Dennison (Head of Customer Service ) and June Hedges (Head of Liaison and Support Services) will be available between 11.00 and 1.00 in Room 102  in the Roberts Building.

Please email lib-smt@ucl.ac.uk to book a particular time-slot.  Alternatively you can just turn up on the day (although you may have to wait a short while if SMT members are already speaking with colleagues). We can also arrange Skype but please let us know in advance so we can ensure we have the necessary set-up to.  You can come on your own or as part of a small group, and can specify that you would like to see a particular member of SMT (from those available) if you prefer.  In the first surgery, a colleague attended bringing a number of questions and issues on behalf of their team which was a very useful and productive conversation so that might be something worth considering.

This is a pilot and will be running until December, so if you are unable to attend on the 4th November, future agreed dates are:

10th  December (5.00 – 7.00 pm)

We welcome feedback throughout the process from those who attend and those who don’t!  During the pilot, the surgeries are being run by a small group of SMT (Rozz Evans, Karen Jeger, Peter Dennison, Andy Pow and June Hedges).  If it proves to be something that is useful and becomes an ongoing thing, on the full SMT will take turns to run the surgeries. In the meantime, if there are particular SMT members you would like to meet with, please let us know.  Notes from previous SMT meetings are available on LibNet too.

Postcards for postdocs

simon.bralee.1518 September 2019

This week is Postdoc Appreciation Week, a week long celebration of postdocs. A series of events have been planned throughout the week by UCL Organisational Development.

UCL Library Services are joining the revelry through the ‘Postcard to a Postdoc’ campaign, celebrating colleagues for their invaluable contribution to the UCL community. There are three postcard designs available, in most of the libraries, for early-stage researchers each with a different message of appreciation to send to early-stage researchers across the UK and abroad.

If you are asked about the week, more information can be found on the UCL Organisational Development webpages. This is not a Library Services campaign, although we are happy to support it.

Thank

Thank you, Post Docs

SMT Surgery 2

utnvrev2 September 2019

The second SMT Surgery will be taking place on Wednesday 11th September.  SMT members Rozz Evans (Head of Collection Strategy) and Karen Jeger (Head of Collection Services) will be available between 2.00 and 3.30 in Rooms 102 and 103 in the Roberts Building.

Please email lib-smt@ucl.ac.uk to book a particular time-slot.  Alternatively you can just turn up on the day (although you may have to wait a short while if SMT members are already speaking with colleagues). We can also arrange Skype but please let us know in advance so we can ensure we have the necessary set-up to.  You can come on your own or as part of a small group, and can specify that you would like to see a particular member of SMT (from those available) if you prefer.  In the first surgery, a colleague attended bringing a number of questions and issues on behalf of their team which was a very useful and productive conversation so that might be something worth considering.

This is a pilot and will be running until December, so if you are unable to attend on the 11th September, future agreed dates are:

4th  November (11.00 – 1.00 pm)

10th  December (5.00 – 7.00 pm)

We welcome feedback throughout the process from those who attend and those who don’t!  During the pilot, the surgeries are being run by a small group of SMT (myself, Karen Jeger, Peter Dennison, Andy Pow and June Hedges).  If it proves to be something that is useful and becomes an ongoing thing, on the full SMT will take turns to run the surgeries. In the meantime, if there are particular SMT members you would like to meet with, please let us know.  Notes from previous SMT meetings are available on LibNet too.

SMT Surgery dates

utnvrev8 August 2019

Further to my previous blog post from July (and June Hedges’ lightning talk at the Library Staff Conference) we are delighted to announce that the first SMT Surgery will be taking place on Friday 16th August.  SMT members Rozz Evans (Head of Collection Strategy), Karen Jeger (Head of Collection Services) and Peter Dennison (Head of Customer Service) will be available between 10.00 and 12.00 in Room 770 at the Institute of Education.

Colleagues are able to book a slot by emailing lib-smt@ucl.ac.uk or are welcome to drop-in on the day (although you may have to wait a short while if SMT members are already speaking with colleagues).  You can come on you own or as part of a small group, and can specify that you would like to see a particular member of SMT  (from those available) if you prefer.

Apologies that this is rather short notice, but don’t worry if you can’t attend this one.  The pilot will be running until December and the following future dates have now been agreed:

11th September (2.00 – 4.00 pm)

4th  November (11.00 – 1.00 pm)

10th  December (5.00 – 7.00 pm)

These sessions will be advertised a minimum of two weeks in advance of the date via the LibNet blog and will include the location and names of SMT who will be present.

As this is a pilot, we are planning to refine the process as we go along so we will be seeking feedback from colleagues.

We look forward to seeing some of you soon!

Library Facilities and Projects Team Blog: Summer works update

Collette E M Lawrence31 July 2019

There will be several projects being carried out during this summer, the details are below, if you have any queries please do not hesitate to contact the Facilities and Projects team james.woodhouse@ucl.ac.uk, phil.watson@ucl.ac.uk or c.lawrence@ucl.ac.uk:

Senate House Hub : Work to refurbish the Senate House Hub will be starting on 12th August 2019. During this time Senate House Hub will be closed, the work will take about 4 weeks to complete and will be re-opening in early September 2019. When the space re-opens it will be a dedicated Post Graduate Research (PGR) and Centre for Doctorial Training (CDT) space. There will be new training room fitted, an increase of study spaces and additional comfortable study spaces.

Graduate Hub: Work will be starting on 12th August 2019 , the work will take about 4 weeks to complete, during this time this space will be closed for the duration of the works, and re-opening early September 2019. This is work is taking place to increase the number of study spaces, have more study focused furniture and a refurbished kitchen and main study rooms.

IOE Entrance:Work is taking place with effect from 12th August 2019, users of the Library will be redirected by additional signage and assistance from Library staff and Security. The project will install new turnstiles with accessible lanes in and out, a new single combined service desk with Library and ISD in one place, Smart Shelves return system and a new self-issue kiosk. This work is due to be completed by early September 2019.

Changing Places Accessibility Toilet – Science Library: work for this will be starting on the 12th August 2019. This will create the first nationally listed Changing Places Toilet at UCL.  The work will take about 7 weeks to complete.

Electrical Infrastructure on Central Campus: Noisy works will be associated with the drilling etc. with installation of cabling containment.  We are not expecting this to generate any vibration issues.

The works are the replacement of the two Transformers associated with the T2 Substation, located at the Ground floor level of Petrie Museum.  All works will be confined to within the substation rooms, but will generate noise during the working week, and will – on the weekend of Transformer delivery – impact the Malet Place road way usage.

Outline programme:

  • 22nd July – 2nd August – Cable / Containment and associated builders works:
  • 3rd/4th August – Transformer # 1 replacement (Load management)
  • 5th August – 6th September – Remaining preparation / modification works:
  • 7th/8th September – Transformer # 2 replacement
  • 9th – 13th September – Final snagging and making good.
  • 13th September – Work completed

Science Library Windows: There will be contractors surveying the windows at various times throughout the Science Library, this is in preparation for work to start in the summer of 2020 to replace them.

Launch of SMT Surgeries

utnvrev11 July 2019

The Library’s Senior Management Team (SMT) has been considering feedback from colleagues concerning the perceived lack of visibility of the team and a desire for a greater understanding of what the SMT does. We are aware that it would be helpful for colleagues to engage directly with by meeting and talking with SMT colleagues in order to raise issues of concern or suggest ideas for improvement.

As a first step we have refreshed the SMT information on LibNet and added more information about individual responsibilities as well as including photos and contact details. Feedback on the revised information on LibNet is welcome.  We have made sure that the last three months of minutes from SMT’s monthly meetings are available and will continue to ensure these are up-to-date.  Notes from earlier meetings are available on request from Noel Caliste, who is Paul’s Executive Assistant (n.caliste@ucl.ac.uk).

SMT have also decided to set up a series of Surgeries, modelled on those offered by MPs to give individuals and small groups the opportunity to meet members of the SMT face-to-face and raise issues of concern.  At least two members of SMT will be present at each surgery. This will be a pilot, and we will be asking for feedback from colleagues throughout the pilot so that we can see if this is something that is useful, or whether there is a better way to improve two-way communication.

Where possible, Surgeries will be held in non-library spaces.  They are going to be held on different days and times of the week to enable as many colleagues as possible to attend.  They will be timed to occur in-between SMT meetings, and issues and feedback raised by staff at the Surgeries will be discussed at the next SMT so that staff can be assured that issues will be followed-up.

While the pilot Surgeries are all located in Bloomsbury, there will be the option to Skype or phone in.  If the pilot is successful, we will ensure that they are offered outside the Bloomsbury campus if there is demand.

The dates and times for the Surgeries will be publicised on LibNet as soon as they are available, along with information for booking.