UCL Library Services is continuing to work to meet UCL’s safety objectives, in line with the H&S statement signed by Paul Ayris as Head of Department. The T100 Lite programme for Library Services is underway, with a set of departmental arrangements now published on LibNet which form the basis for Site-specific arrangements (available at https://www.ucl.ac.uk/libnet/library-procedures/health-and-safety/site-procedures). A programme of mandatory training was rolled out across the department in 2021. UCL’s Management Committee (UMC) are monitoring the completion rates of safety inductions and fire safety training: this training must be completed by the end of March 2022 if you have not completed this training within the past 2 years.
Additional core training aimed at managers is listed below and should also be completed by staff with managerial responsibilities.
New Starters Mandatory Safety Training
All new members of UCL Staff are required to complete a number of mandatory safety training modules. The Line Manager is responsible for ensuring that all new members of staff under their managerial remit have completed these mandatory modules. The mandatory modules consist of.
- UCL Local Safety Induction conducted by Departmental Safety Officer. This induction will be arranged by Library HR.
- Local Fire Safety Induction and Familiarisation using the Building Fire Familiarisation Checklist (Form TN-086.). This training will be arranged by Library HR in conjunction with the Site Manager / Site Advisor.
- Safety induction at UCL (eLearning). The Line Manager must ensure that time is allocated in the first week of employment for this module to be completed.
- Basic Fire Training (eLearning). The Line Manager must ensure that time is allocated in the first week of employment for this module to be completed.
The Line Manager must ensure that all mandatory training has been logged on MyHR (by the employee if the session is not organised by the Organisational Development Team) and the new starter checklist (supplied by Library HR) has been completed and returned to Library HR. Probation must not be confirmed until all the mandatory training has been completed (managers can check completion on MyHR).
Refresher Mandatory Safety Training
All members of UCL staff are required to complete refresher training on the below modules.
‘Basic Fire Safety’ and ‘UCL Safety Induction’ modules were launched in February 2020. Staff who undertook training prior to that date will not be compliant and will need to complete the new training.
- Local Fire Safety Induction and Familiarisation using the Building Fire Familiarisation Checklist (TN086). This training must be refreshed every 2 Once the training has been successfully.
- Safety induction at UCL (eLearning). This training must be refreshed every 2 years and it is the responsibility of the Line Manager to ensure it is completed.
- Basic Fire Training (eLearning). This training must be refreshed yearly, and it is the responsibility of the Line Manager to ensured it is completed
The Line Manager must ensure that all refresher training has been logged on once completed (by the employee if the session is not organised by the Organisational Development Team). Library HR will produce a report on a termly basis for the Director of Operations to ensure all staff members mandatory safety training is valid.
If additional safety training is identified or required, the Line Manager should contact the Departmental Safety Officer for guidance.
Managers Core Safety Training
In addition to the mandatory safety training for all members of UCL staff, members of Library staff that have any managerial responsibilities should attend the courses listed below. These courses will assist in gaining an understanding of Safety procedures that are required for all Managers and Supervisors.
- Assessment of display screen equipment training
- Assessment of display screen equipment advanced workshop training
- Principles of risk assessment training
- Safety Risk Management Programme training
- Introduction to safety management systems training
- DSO’s workshop on Managers Safety Responsibilities. Contact email@example.com for further information.
The below training courses must also be attended if they are applicable to the staff that they manage. The Organisational Resilience and Business Continuity Management training should be completed by all Duty Officers and Site Managers,
- Manual Handling and Lifting
- Risk Assessment of Manual Handling Operations
- Organisational resilience and business continuity management at UCL training
All Safety training needs should be discussed and agreed with the Line Manager and included in the yearly appraisal. All training will also be required to be refreshed as required, but Fire Safety training must be refreshed every 2 years. Further information training provided by Safety Services can be found at Safety Training.
The Line Manager is responsible for ensuring that all training has been logged on MyHR. The Departmental Safety Officer (firstname.lastname@example.org) can advise and offer guidance on any safety training related issues.