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Wellcome Trust OA policy and DORA webinar – summary and links

Kirsty17 December 2020

On Wednesday 16th December the UCL Office for Open Science and Scholarship hosted a webinar focussing on the forthcoming Wellcome Trust Open Access policy, with particular reference to DORA, as well as how we are making progress towards fully being able to meet its terms.

Our first speaker was David Carr from the Wellcome trust who talked about the development of the Open Access focussed teams inside Wellcome Trust before outlining the new policy in full and describing in detail the elements which are distinct from the previous policy as shown in the image below.

David then moved on to describing the background to Wellcome’s commitment to responsible research evaluation, and the decision to include DORA in the new policy. He also described the feedback and redrafting process that it went through thanks to the feedback from the community.

Following on from David, we had a talk from Dr Ralitsa Madsen, who shared her experiences as a junior researcher around the issue of research evaluation and especially its relationship with transparency and Open Science.  She has worked with Chris Chambers of the UKRN to develop a policy template for funders to try and encourage more adoption, but also make it easier for them to adopt, by providing a ready-made solution!

We then turned to the Library Services contingent of the webinar speakers, starting out with Dr Paul Ayris, Pro-Vice-Provost for Library Services and the Office for Open Science and Scholarship. Paul walked us through the development of the UCL responsible metrics policy and the ways that it is being implemented in HR, recruitment and promotions processes.

Catherine Sharp, Head of Open Access Services followed up with a whistle-stop tour of the changes that have been made to the Open Access processes in order to support academic staff to meet the terms of the new policy, including numerous transformative arrangements with different publishers.

At the end of the webinar we had one remaining question which we put to David after the session:

What do ‘appropriate sanctions’ look like?

David’s response: There’s actually no change on this – the sanctions are actually already in place, and will remain as are when the new policy comes into effect in January.

Essentially we monitor compliance at end-of-grant reporting stage and when researchers apply for new funding.  If a researcher has non-compliant papers, then we will not activate new grants or funding renewals until any non-compliant Wellcome papers have been made open access.  Where papers reported in an end of grant report are not compliant, we will also not accept any new grant applications from that researcher until this has been resolved.  In extreme cases, we also have the option to suspend funding to a whole organisation.  See: https://wellcome.org/grant-funding/guidance/open-access-guidance/complying-with-our-open-access-policy

The recording is available below and also on MediaCentral.

The new Wellcome Trust OA policy and DORA: a UCL webinar

Kirsty18 November 2020

Here at the Office for Open Science and Scholarship we are pleased to announce another webinar!

This time we have David Carr from the Wellcome Trust leading this fascinating webinar based around their new Open Access policy which comes into force in January.

  • David Carr: New Wellcome Trust OA policy outline and overview of changes
  • Ralitsa Madsen: Proposal on DORA alignment across multiple funders
  • Dr Paul Ayris & Catherine Sharp: How we are implementing the new policy at UCL

Join us on Wednesday 16th December at 12 noon for a lunchtime webinar, and plenty of time to ask all of your questions!

Sign up on Eventbrite to get your link to join the session


Full event description:

In their new Open Access policy, which will come into force in January 2021, the Wellcome Trust has introduced a requirement that organisations receiving funding must commit to the core principles set out by DORA.

In this webinar we will be hearing from David Carr, the Programme Manager for Open Research at the Wellcome Trust, who will be outlining this policy and sharing his thoughts on these changes. Following that we will be hearing from Dr Ralitsa Madsen, Sir Henry Wellcome Postdoctoral Fellow at the UCL Cancer Institute about her proposal to develop a protocol on DORA alignment that all research funders should follow. The final speakers of the session will be our own Dr Paul Ayris, Pro-Vice Provost for UCL Library Services and the Office for Open Science & Scholarship, and Catherine Sharp, Head of Open Access Services with an outline of how UCL is implementing both the DORA principles, and the Wellcome policy in general.

We will have plenty of time for discussion among our speakers and for them to answer your questions so please join us for an interesting session before the policy comes into force

Finding journals in UCL’s transformative agreements

Catherine Sharp25 June 2020

“Planet Transformers” by pavlinajane is licensed under CC BY-NC 2.0

Over the last few weeks we’ve been writing about UCL’s transformative agreements and introducing more researchers to them. These agreements give UCL corresponding authors a way to publish open access in subscription journals. They meet the requirements of the new Wellcome open access policy, which applies to research articles submitted from 1 January 2021, and we anticipate that they’ll also satisfy the new UK Research Councils/UKRI open access policy that’s due to be announced next year.

We’ve put together a list of journals in our transformative agreements (more than 5,000!) by subject. They include Modern Law Review, British Educational Research Journal, Annals of Neurology, Geo: Geography and Environment, and Human Brain Mapping (published by Wiley); Gender & Society (Sage); Attention, Perception, & Psychophysics, Climatic Change, and European Journal of Nutrition (Springer); Physics in Medicine and Biology (Institute of Physics); Journal of Materials Chemistry A, B and C (Royal Society of Chemistry); Art & Perception, and Journal of Ancient Near Eastern Religions (Brill).

If you aren’t very familiar with these agreements, read on to find out more about why they’ve developed and how they work. We’ve also explained a bit of confusing open access terminology – ‘hybrid’ journals – into the bargain.

If you know about transformative agreements already, feel free to go straight to the list: it’s below, and on our transformative agreements webpage. For more information about what’s in the list, scroll down to the “New tool – journals by subject” section below. Make sure that you check the relevant publisher terms and conditions on the transformative agreements webpage before submitting to one of these journals.

Journals in UCL’s open access transformative agreements by subject

Why transformative agreements?

Funders increasingly want to ensure immediate open access to journal articles. Delayed open access after the publisher’s embargo period (usually between 6 and 24 months) isn’t enough; and paying for open access in subscription journals, without the journal committing to becoming fully open access, isn’t going to be acceptable either.

We anticipate researchers that researchers will have to publish in:

  1. fully open access journals (listed in the Directory of Open Access Journals) – e.g. the PLOS and BioMed Central journals, Nature Communications and Scientific Reports (Gold open access);
  2. subscription journals that allow the accepted manuscript to be made open access in a repository (Green open access), with the CC BY licence, on publication (e.g. Royal Society and Emerald journals); or
  3. subscription journals that are part of transformative agreements (or that have “transformative status”) – also Gold open access – for as long as this third option is permitted.

To offer a publishing option that meets these requirements, a journal can become fully open access (option 1), remove its embargo on Green open access and allow CC BY (option 2), or offer a transformative agreement (option 3).

Subscription and hybrid journals

Most journals require a subscription – either institutional or personal – for access. Journals that are accessible through UCL’s subscriptions appear in the E-journals link on our E-resources webpages. Some subscription journals (e.g. the Nature journals, and Science) have a Green open access option, but don’t offer Gold (paid) open access. If you upload the accepted manuscript of a Nature journal to UCL’s Research Publications Service, we’ll make it open access in UCL’s open access repository, UCL Discovery, at the end of the embargo period: six months, for those journals. You can use Sherpa Romeo to check journals’ embargo periods.

Many subscription journals offer an open access option to make specific papers openly available. They’re known as hybrid journals. These journals are in a position to offer transformative agreements that meet the requirements of option 3 above, provided they are serious about transitioning to becoming fully open access. Most journals are hybrid journals.

We’ve already mentioned some high-profile journals that are in our transformative agreements. Most are hybrid journals: Modern Law Review, British Educational Research Journal and Annals of Neurology (published by Wiley); Gender & Society (Sage); Attention, Perception, & Psychophysics, Climatic Change and European Journal of Nutrition (Springer); Physics in Medicine and Biology (Institute of Physics); Journal of Materials Chemistry A, B and C (Royal Society of Chemistry); Art & Perception, and Journal of Ancient Near Eastern Religions (Brill). There are also some fully open access journals in our Wiley agreement: examples are Geo: Geography and Environment, and Human Brain Mapping.

Negotiating transformative agreements

These new agreements replace UCL’s subscription agreements with publishers. An additional sum is paid for the (open access) publishing element, funded by UCL’s UKRI, Wellcome and institutional open access budgets. Over the course of the agreement (sometimes several years), an increasing proportion of the cost is directed towards publishing instead of access (subscriptions).

Jisc Collections negotiates transformative agreements on behalf of all UK institutions. These agreements are transitional: Plan S (to which UKRI and the Wellcome are signatories) and the new Wellcome policy allow costs of transformative agreements to be funded until the end of 2024. Like other universities, we’re monitoring the overall costs of these agreements, takeup, and researchers’ views of them, very closely.

We currently have agreements with Brill, Electrochemical Society, European Respiratory Journal, IMechE, Institute of Physics, IWA Publishing, Microbiology Society, Portland Press (Biochemical Society), Rockefeller University Press, Royal Society of Chemistry, Royal Society of Medicine, Sage, Springer, Thieme and Wiley. Jisc is actively negotiating with other publishers, including Oxford University Press, Cambridge University Press and many others. Agreements are for calendar years. What’s really critical is that agreements should cover 100% of outputs by UCL corresponding authors, and be affordable.

New tool – journals by subject

We’ve had lots of positive reaction to these transformative agreements, as well as questions about journals that aren’t currently covered (see the section above). One of the things we’ve been asked to do is to provide information about which subjects each journal covers.

We’ve used Scopus and Web of Science to put together a list of journals in the current agreements with different subject granularity. The list below shows broad Scopus categories, narrower Web of Science and Scopus ones, and lastly very specific Scopus categories. In the same file, we’ve included a separate list of the detailed Scopus categories, which might help with interpreting the main list.

Journals in UCL’s open access transformative agreements by subject

We know that only researchers can decide where best to submit their work; but we hope that by providing this information we can help more researchers to publish open access. Make sure that you check the relevant publisher terms and conditions on our transformative agreements page before submitting to these journals.

More information

If you’d like to receive updates on open access and transformative agreements, please use the Subscribe by Email option to sign up for an alert when we publish a new post. You’ll find it to the right of this post, or at the bottom if you’re reading this on a mobile device. Alternatively, or as well, follow us on Twitter!

If you’d like to arrange a department briefing on anything covered in this post, or on open access more generally, contact catherine.sharp@ucl.ac.uk

Transforming publishing with new agreements?

Catherine Sharp25 May 2020

When Plan S was announced 18 months ago, requiring all publications from participating funders to be made open access from 2021, a new term – transformative agreement – entered the open access lexicon. The idea is to transform or transition journal publishing away from subscriptions towards full open access.

The Wellcome open access policy from 2021, and Plan S, allow authors to publish in three different types of journal. After their consultation on a new policy finishes, the UK Research Councils (UKRI) might well say something similar. Here are the three routes:

  1. Fully open access journals. All papers in these journals are published open access, often for a fee. Examples are the PLOS and BMC journals, Nature Communications, Scientific Reports, SageOpen, Wellcome Open Research, and UCL’s own UCL Open: Environment and UCL Child Health Open Research.
  2. Journals that aren’t open access, but that allow authors to make their manuscripts open access in a repository like UCL Discovery, on publication, under the CC BY licence. Royal Society journals are an example.
  3. Journals that are part of transformative agreements, or are themselves transformative journals, until 2024.

Most publishers still don’t allow immediate open access in a repository, and most that do don’t allow CC BY. Transformative agreements are increasing, though.

Jisc, which negotiates our subscription agreements, has some complex criteria for transformative agreements. Publishers must offer 100% UK open access publishing that’s affordable, sustainable and transparent. Large commercial publishers, as well as society publishers like Microbiology Society and Electrochemical Society, all have agreements.

What does this mean for me?

UCL is trialling lots of transformative agreements this year. These include our long-standing SpringerCompact, RSC and IOP agreements, smaller offers from Brill, Thieme, European Respiratory Journal and the societies we’ve already mentioned, and larger agreements with Wiley and Sage.

These agreements are restricted to UCL corresponding authors. Make sure you give your UCL e-mail address and affiliation when you submit to a journal; you should be recognised as eligible if we have a transformative agreement. See our step-by-step guide to open access funding for more information both about these agreements and about other open access funding arrangements.

Contact us if you’d like to arrange a virtual department visit from us to discuss these agreements.