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RPS and the REF open access policy training sessions – more dates

Patrycja ABarczynska18 October 2018

This academic year, UCL Open Access Team introduced a programme of regular training sessions on RPS and the REF open access policy. October dates proved very popular, and now we’ve added more sessions in November and early December.

All UCL authors are required to maintain a list of their publications in UCL’s Research Publication Service (RPS). To comply with the REF open access policy, they must also upload the final accepted manuscript version of their research articles and conference proceedings to RPS. This needs to be done no later than three months after first online publication. The Open Access Team review the manuscript and make it open access through UCL Discovery, UCL’s open access repository.

Our training sessions will explain the REF open access policy and what to do to comply with its requirements. They will also show you how to, in RPS:

  • set up name-based search settings
  • use all the advantages of RPS’s automated claiming tool (including linking RPS to your ORCID ID)
  • record a publication
  • upload a file

The sessions will be a good opportunity to ask questions about RPS and the REF open access policy, and they are open to all UCL staff and interested research students. New members of staff, and anyone who is unsure about any of the features mentioned above, are strongly encouraged to attend. Regular reports on compliance with the REF open access policy, and on academics’ use of RPS, are sent to Faculty Deans and Heads of Department. 

Upcoming sessions

Thursday, 1st November, 11:00 – 12:00
IOE, 20 Bedford Way, room W3.07

Tuesday, 6th November, 11:00 – 12:00
Foster Court, room 243

Tuesday, 20th November, 14:00 – 15:00
1-19 Torrington Place, room B09

Thursday, 6th December 11:00 – 12:00
1-19 Torrington Place, room B09

To book, and if you have any questions, please email: open-access@ucl.ac.uk
Also let us know if you would like to organise group training or drop-in sessions in your department.

Open Access Week 2018

Patrycja ABarczynska4 October 2018

The Scholarly Publishing and Academic Resources Coalition (SPARC) established International Open Access Week ten years ago, in 2008, to help open access advocates promote openness to scholarly publications. This year’s Open Access Week runs from 22nd to 28th October under the theme Designing Equitable Foundations for Open Knowledge. In preparation for open becoming the default for scholarly research, it’s important to make sure that open systems are inclusive, equitable, and meet the needs of diverse communities.

We are running a series of events for UCL staff during International Open Access Week. They will explore not only open access, and the REF open access policy that plays a huge role in shaping the open access landscape in the UK and at UCL, but they will also discuss other movements that aim to make research open, like open education and research data management.

Meeting of the UCL open education special interest group (SIG)

Start: Oct 23, 2018 11:30 
End: Oct 23, 2018 12:30

Location: Room 712, Maple House, 149 Tottenham Court Road, W1T 7NF

The theme for this special interest group meeting is ‘designing equitable foundations for open knowledge’, to which we are contributing towards through the open education (OE) project, the OER repository, and by shaping OE policy at UCL. We’ll talk about open education as a facet of open access, fill you in on the project’s activities, and discuss with colleagues across UCL. Join us and share your ideas!

RPS and the REF open access policy training session

Start: Oct 23, 2018 14:00 
End: Oct 23, 2018 15:00

Fully booked – contact UCL’s Open Access Team for November dates.

Location: Engineering Front Building, room 104

This training session will explain the REF open access policy and what to do to comply with its requirements. Using RPS, we will show you how to:

  • set up name-based search settings
  • use all the advantages of RPS’s automated claiming tool (including linking RPS to your ORCID ID)
  • record a publication
  • upload a file

This session will be a good opportunity to ask questions about RPS and the REF open access policy.

UCL REF and Open Access Lunch

Start: Oct 24, 2018 12:00 
End: Oct 24, 2018 13:30

Location: Institute of Advanced Studies (IAS) Common  Room

12:00 – Buffet lunch

12:15-12:45
REF for Absolute Beginners – Adam Cresswell, UCL REF Manager
Adam will explain what the REF is, how it works and what we do to make it happen at UCL.
This session will be particularly useful for administrators and members of staff who haven’t been involved in the REF before, but experienced staff will have the opportunity to ask questions about the RPS REF assessment module and the new REF submission guidance.

12:45-13:15
Open Access: REF and beyond – Catherine Sharp, Head of Open Access Services, UCL
Catherine will explain what academics need to do to comply with the REF open access policy, why it’s important and how to tell whether your papers meet the requirements. Academics and administrative staff will be able to ask questions about RPS and open access at UCL.
Catherine will also discuss the development of open access nationally and internationally beyond the REF, and how funders’ open access policies (including the UK Research Councils’) and the European Commission’s Plan S will affect academics in the future.

13:15-13:30 – Q&A

Booking via Eventbrite here.

The Work of the Open Access Team – training session for library staff

Start: Oct 25, 2018 10:00 
End: Oct 25, 2018 11:30

Location: IoE Library, Training room

This training session is for UCL Library staff who would like to find out more about work of the Open Access Team, open access in general, the REF open access policy, and the newest developments in scholarly communication. The session will explain research funders’ open access policies, the REF open access policy and how the Open Access Team helps UCL authors to comply with funders’ and REF requirements. The session will describe the work of the team and will take you through the team’s daily and weekly tasks.

If you would like to book contact the Library HR Team.

Screening of Paywall: the Business of Scholarship

Start: Oct 25, 2018 12:45 
End: Oct 25, 2018 13:50

Location: DMS Watson Science Library training room, 417 (fourth floor)

Paywall: The Business of Scholarship is a documentary which focuses on the need for open access to research and science, questions the rationale behind the $25.2 billion a year that flows into for-profit academic publishers, examines the 35-40% profit margin associated with the top academic publisher Elsevier and looks at how that profit margin is often greater than some of the most profitable tech companies like Apple, Facebook and Google.

Bring your lunch!

Booking via Eventbrite.

FAIR Data Sharing

Start: Oct 25, 2018 13:00 
End: Oct 25, 2018 14:00

Location: Institute of Advanced Studies (IAS) Common  Room

UCL’s Research Data Support team is running this lunchtime session on the most effective ways to share your research data.
The first half of the session will give researchers an introduction to the principles and practicalities involved in data sharing. It will also seek to outline the principles of FAIR data and how they relate to the production and use of data over the research lifecycle.
During the second half of the session the Research Data Management team will host a drop-in to help answer any questions about sharing research data.

Booking via Eventbrite.

RPS and REF open access policy training sessions

Patrycja ABarczynska27 September 2018

This academic year, UCL Open Access Team is introducing a programme of regular training sessions on RPS and the REF open access policy.

All UCL authors are required to maintain a list of their publications in UCL’s Research Publication Service (RPS). To comply with the REF open access policy, they must also upload the final accepted manuscript version of their research articles and conference proceedings to RPS. This needs to be done no later than three months after first online publication. The Open Access Team review the manuscript and make it open access through UCL Discovery, UCL’s open access repository.

Our training sessions will explain the REF open access policy and what to do to comply with its requirements. They will also show you how to, in RPS:

  • set up name-based search settings
  • use all the advantages of RPS’s automated claiming tool (including linking RPS to your ORCID ID)
  • record a publication
  • upload a file

The sessions will be a good opportunity to ask questions about RPS and the REF open access policy, and they are open to all UCL staff and interested research students. New members of staff, and anyone who is unsure about any of the features mentioned above, are strongly encouraged to attend. Regular reports on compliance with the REF open access policy, and on academics’ use of RPS, are sent to Faculty Deans and Heads of Department. 

Upcoming sessions

Tuesday, 9th October, 14:00 – 15:00
Engineering Front Building, room 104

Tuesday, 16th October, 12:00 – 13:00
IOE, 20 Bedford Way, room W2.06

Tuesday, 23rd October, 10:00 – 11:00
Engineering Front Building, room 104

To book, and if you have any questions, please email: open-access@ucl.ac.uk
Also let us know if you would like to organise group training or drop-in sessions in your department.

 

FORCE11 Scholarly Communication Institute (FSCI) 2018

Patrycja ABarczynska16 August 2018

A couple of weeks ago I attended the second FORCE 11 Scholarly Communication Institute (FSCI) held at the University of California, San Diego – a week long training course with workshops led by experts in their fields. FSCI was attended by librarians, researchers, students, post docs, and administrators from all over the world. This presented an excellent opportunity to learn about scholarly communication practices and processes at institutions not only in the United States but also in countries like Australia, Argentina, Canada, Chile, China, Nigeria, and Russia.

Participants of the FORCE 11 summer camp selected three courses from an extensive course list. All classes were very intensive, run in form of workshops and required high level of active participation and beforehand preparation from attendees. Morning classes ran through the whole week, afternoon ones took place over two days; this allowed for in-depth learning experience, and gave an opportunity for stimulating discussions. Evening activities included a slideshow karaoke (which was fun!), do-a-thon (a work-sprint where people with different skills work together on different projects), and a party at Scripps Institution of Oceanograhy that included Scripps Pier tours and famous fish tacos.

FORCE11 Scholarly Communications Institute at the University of California, San Diego

My morning classes, Data in the Scholarly Communications Life Cycle, were expertly and entertainingly led by Natasha Simmons from Australian National Data Service (ANDS). The sessions were based on the 23 (research data) Things programme developed by ANDS, with guest speakers that introduced specific topics related to data managment. The classes provided us with an opportunity to work with data managment plans, create metadata for existing datasets (which proved more difficult than we all thought!), and of course stimulated many discussions.

We discussed licensing, the approaches to signing the commitment and FAIR data assessment tool, and how the research data lifecycle offers a framework for assisting with how to understand research processes. The highlight of the course was the open data debate, in which we argued for and against making your research data openly available. The classes helped me understand the issues and challanges around making research data open, and the nuances involved in the processes and licensing.

Data in the Scholarly Communications Life Cycle

My first afternoon class, held on Monday and Tuesday, was on the Open Science experience in Latin America and the Carribean, and was taught by a group of librarians and researchers from Argetnina, Canada, Chile, and United States. We learnt about the long history of Open Science in Latin America and the Carribean, and discussed national laws in Argentina, Brazil, Mexico and Peru that seek to make scientific knowledge produced with public funds openly available. The instructors also highlighted regional projects such as Scielo and redalyc.org that have played an important role in making open access the most established communication model in the region.

Open South: The Open Science Experience in Latin America and the Caribbean

Micah Vandegrift, Open Knowledge Librarian at North Carolina State University and Samantha Wallace, PhD candidate in English at University of Virginia led my Wednesday – Thursday workshop on Public Humanities as Scholarly Communication. The class turned into a thought provoking discussion on nature of humanities, and the public. It made me reflect on the role of the public in public humanities, and how public is intrinsic to humanities; engaging public and communities should be a natural part of academic investigation.

Public Humanities as Scholarly Communication

Discussions in and outside of classes were inspiring, as is meeting people who are passionate about increasing access to knowledge and learning about the practices that differ from your own. The level of workshops delivery was excellent; observing different styles of teaching and how instructors engage with their audiences made me develop new ideas for training sessions that I provide for UCL academics. I found this intensive and demanding course, converstations with instructors and attendess extremely stimulating. And all of this in sunny California, where you see hummingbirds on your way to the class, on a university campus half an hour from the beach.

La Jolla beach

Further details on the workshops, including links to materials, will be available on the blog next week.

The work of UCL’s Open Access Team

Patrycja ABarczynska6 February 2018

UCL’s Open Access Team is part of UCL Library Services. We provide advice on open access issues to all UCL researchers. This includes answering enquires from academics and advising on the most appropriate open access options, taking into account the journal type, authorship and funding that contributed to the article.

Green open access and the REF Policy

Much of our work involves supporting academics in using UCL’s Research Publications Service (RPS), and helping them to comply with the REF open access policy. We answer RPS- and REF-related enquires, provide individual and group training sessions, and compile regular compliance and engagement reports for departments. We also check every new article or conference proceeding record in RPS to ensure that acceptance, online publication and print publication dates are recorded correctly. Where an accepted manuscript is available on the journal’s website, or the journal’s copyright policy allows us to use the published PDF, we upload a file to RPS on the author’s behalf. If the article is published as Gold open access with a licence that allows re-use, it falls under an exception in the REF open access policy, so we add the exception to the article record and make the published PDF openly available in UCL Discovery.

In most cases, in order to comply with the REF policy and benefit from open access, the author needs to upload the accepted manuscript version of their paper to RPS. When we receive a new manuscript through RPS, the Open Access Team checks the publisher’s policy and applies any required delay period before making the manuscript openly available in UCL Discovery. If the author has uploaded a version that cannot be made open access, we contact them to request the accepted manuscript.

Separately, we manage open access for research theses. At present, there are more than 9,000 theses openly available in UCL Discovery.

Gold open access

UCL encourages Green open access. However, in some cases funds are available for Gold open access: where papers are funded by one of the UK Research Councils or the COAF medical charities, or where the article is published in a fully open access journal (where open access charges are mandatory and all papers are made openly available). We check whether papers are eligible for funding, and arrange payment – either by an invoice or via one of our prepayment agreements. Where we have paid for open access, we ensure that the paper is made openly available with a Creative Commons Attribution (CC BY) licence when it’s published. We also report regularly to RCUK and COAF.

Getting in touch

The Open Access Team is based in the Main and Science Libraries. We can be contacted via e-mail, by phone (020 3108 1336 (internal 51336)), and via our web form here.