Since the release of the Moodle-SITS Marks Transfer Wizard in March 2024, we have an important update for you. When selecting a source Moodle activity to transfer marks from, Moodle activities can now include a Grade Item or Grade Category from the Moodle Grade Book.

Previously, it was only possible to transfer marks from a single Moodle assignment, Quiz or Turnitin assignment to one or more than one assessment component in Portico.

From 6th June 2024, you will also be able to select a Grade Item that you have manually created in the Moodle Grade Book. In addition, you will be able to transfer marks from a Grade Category. This means that if you have set up a Category in the Grade Book which has its own aggregated grade calculated from its Grade Items, you can also transfer this grade to one or more than one assessment component in Portico.

Please ensure that the Grade Item or Category meet the following criteria before completing a marks transfer:

• The mark is numeric (letter grades are not eligible) so the Grade type should be set to “value”.
• The maximum value is 100.
• The Grade display type is set to “Real” (other display types will not be recognised by Portico so the item or Category would not show up as a Source activity in the Marks Transfer Wizard). 

These developments were prioritised following user feedback during the pilot earlier this year. Our next priority will be to analyse requirements for SORAs, ECs, LSAs and other special cases.

You can access guidance on how to use Marks Transfer in our Wiki, which includes short screen recordings. There is now also a short Tour on Moodle for users getting started with the tool.

If you are experiencing issues with using the Marks Transfer Wizard, please check our FAQs (which are frequently updated) and if you are still unable to resolve your issue, you should contact the Digital Education Support team at digi-ed@ucl.ac.uk.

For any issues with Portico data, contact examboards@ucl.ac.uk or for issues with incorrect assessment set up, contact lifecycle@ucl.ac.uk.

For general feedback or suggestions on future developments, please contact your Faculty Champion.

Portico mappings on Moodle pages were globally deactivated this morning, 9 November 2021.  Enroled students will retain access to their Moodle courses.

How will this impact students on my course?

• Students who are already enroled on a Moodle course WILL continue to have access to that Moodle course.
• Students who join a Module on Portico WILL NOT be automatically enroled onto the corresponding Moodle course.  Students can still be manually enroled.
• Students who leave the module on Portico WILL NOT be automatically unenrolled.

Moodle and Portico mappings

If Portico mappings are active on a Moodle course, student enrolments on that course are automatically updated overnight to mirror the student registrations in Portico.  Consequently, students who change courses or withdraw from their studies are automatically enrolled or unenroled from the Moodle course when their Portico record is changed.  Usually, this is desirable when students change/drop modules within the first few weeks of term.  However, if students are automatically unenroled after they have been awarded any grades, these grades become inaccessible, which can be very problematic.

Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted, and can be accessed again if the student is re-enroled manually.  But, when a student is no longer enroled on a course, there is just no way to view their content.

Why deactivate Portico mappings?

To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico mappings are deactivated on all Moodle courses, six weeks into each term.

Can I re-activate Portico mappings on my courses?

Yes.  However, please assess whether you risk losing access to some students’ grades before you do this.  Once a mapping is active, students will be automatically enrolled or unenrolled that evening.  See instructions on re-activating Portico enrolments

Note: Portico enrolments can be deactivated within the course at any time by anyone with Course Administrator or Tutor access, thereby stopping any automatic changes of students enroled on the Moodle course.

Portico enrolments will be globally deactivated in Moodle on 5^th March 2019.  This is usually done six weeks from the start of each term.

How will this impact students on my course?

• Students who are already enrolled on a Moodle course WILL continue to have access to their course (s) and WILL NOT be unenrolled.
• Students enrolling on Portico after the deactivation WILL NOT be automatically enrolled  onto the corresponding Moodle course. Students can still be manually enrolled.
• Students who leave the course WILL NOT be automatically un-enrollled

Moodle and Portcio enrolments

When Portico enrolments are active on a Moodle course, student enrolments on the course are automatically updated overnight to mirror the Portico student list for the associated module. Consequently, students who change courses, or withdraw from their studies permanently or temporarily, are automatically un-enrolled from their Moodle courses. Usually, this is desirable when students change/drop modules within the first few weeks of term. However, if Portico un-enrols students after they have been awarded any grades, these grades become inaccessible, which can be very problematic.

Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted, and can be accessed again if the student is re-enrolled manually. But, when a student is no longer enrolled on a course, there is just no way to view their content.

Why deactivate Portico enrolments?

To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico enrolments are de-activated globally in Moodle, six weeks from the start of each term.

Can I re-activate Portico enrolments on my course(s)?

Yes. However, please assess whether you risk losing access to some students’ grades before you do this. See instructions on re-activating Portico enrolments

Note: Portico enrolments can be ‘deactivated’ within the course at any time by anyone with Course Administrator or Tutor access, thereby stopping any updates to the list of enrolled users on the Moodle course.

Portico enrolments will be globally deactivated in Moodle on 6^th November 2018.  This is done six weeks from the start of each term.

How will this impact students on my course?

• Students who are already enrolled on a Moodle course WILL continue to have access to their course (s) and WILL NOT be unenrolled.
• Students enrolling on Portico after the deactivation WILL NOT be automatically enrolled  onto the corresponding Moodle course. Students can still be manually enrolled.
• Students who leave the course WILL NOT be automatically un-enrollled

Moodle and Portcio enrolments

When Portico enrolments are active on a Moodle course, student enrolments on the course are automatically updated overnight to mirror the Portico student list for the associated module. Consequently, students who change courses, or withdraw from their studies permanently or temporarily, are automatically un-enrolled from their Moodle courses. Usually, this is desirable when students change/drop modules within the first few weeks of term. However, if Portico un-enrols students after they have been awarded any grades, these grades become inaccessible, which can be very problematic.

Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted, and can be accessed again if the student is re-enrolled manually. But, when a student is no longer enrolled on a course, there is just no way to view their content.

Why deactivate Portico enrolments?

To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico enrolments are de-activated globally in Moodle, six weeks from the start of each term.

Can I re-activate Portico enrolments on my course(s)?

Yes. However, please assess whether you risk losing access to some students’ grades before you do this. See instructions on re-activating Portico enrolments

Note: Portico enrolments can be ‘deactivated’ within the course at any time by anyone with Course Administrator or Tutor access, thereby stopping any updates to the list of enrolled users on the Moodle course.