Globally Deactivating Portico Enrolments in Moodle
By Janice K M Kiugu, on 30 October 2018
Portico enrolments will be globally deactivated in Moodle on 6th November 2018. This is done six weeks from the start of each term.
How will this impact students on my course?
- Students who are already enrolled on a Moodle course WILL continue to have access to their course (s) and WILL NOT be unenrolled.
- Students enrolling on Portico after the deactivation WILL NOT be automatically enrolled onto the corresponding Moodle course. Students can still be manually enrolled.
- Students who leave the course WILL NOT be automatically un-enrollled
Moodle and Portcio enrolments
When Portico enrolments are active on a Moodle course, student enrolments on the course are automatically updated overnight to mirror the Portico student list for the associated module. Consequently, students who change courses, or withdraw from their studies permanently or temporarily, are automatically un-enrolled from their Moodle courses. Usually, this is desirable when students change/drop modules within the first few weeks of term. However, if Portico un-enrols students after they have been awarded any grades, these grades become inaccessible, which can be very problematic.
Note: the ‘inaccessible’ grades, submissions and logged activity are not deleted, and can be accessed again if the student is re-enrolled manually. But, when a student is no longer enrolled on a course, there is just no way to view their content.
Why deactivate Portico enrolments?
To reduce the likelihood of this particular ‘inaccessible/missing grades’ problem occurring, Portico enrolments are de-activated globally in Moodle, six weeks from the start of each term.
Can I re-activate Portico enrolments on my course(s)?
Yes. However, please assess whether you risk losing access to some students’ grades before you do this. See instructions on re-activating Portico enrolments
Note: Portico enrolments can be ‘deactivated’ within the course at any time by anyone with Course Administrator or Tutor access, thereby stopping any updates to the list of enrolled users on the Moodle course.