Moodle Snapshot and Course Resets Summer 2021

Important note: All centrally managed exams, and any departmentally managed exams and assessments that took place on AssessmentUCL during the main exam period will continue to be held on AssessmentUCL in the Late Summer Assessment period. The guidance below is not relevant to exams or assessments on AssessmentUCL. See the staff Exams pages for more information and guidance on LSAs and AssessmentUCL. If you have are planning any departmentally managed exams or assessments on Moodle during the Late Summer Assessment period, you should follow the guidance below.

An annual snapshot of Moodle will be taken on the 12th July 2021, 6:30pm (BST).  Moodle will continue to be available during the period.

The snapshot is a ‘point-in-time’ copy of UCL Moodle (http://moodle.ucl.ac.uk) taken for reference purposes. All records present on this date will be included in the snapshot.

Date	What is happening	Impact
12th July 2021, 6:30pm (BST)	A snapshot of Moodle 20/21 will be taken.	Moodle will be available during the snapshot process Staff should limit any editing on courses that have ended for the 20/21 academic period until the snapshot it is made available.
15th July 2021 12:00pm (BST)	Moodle Snapshot 20/21 will become available	Moodle snapshot 20/21 will become available. Relevant late summer assessments (LSA) for the academic year 20/21 should be completed here. Any exams or assessments that took place on AssessmentUCL during the main exam period will take place on AssessmentUCL in the Late Summer Assessment period.
15th July 2021 1:00pm (BST)	Moodle will have a new landing page.	Users logging into Moodle will be presented with a new landing page and will be able to select Moodle 20/21 (LSA) or Moodle 21/22.
19th July 2021	The Reset option will be re-enabled in main Moodle 21/22.	Staff will be able to start resetting their Moodle courses in preparation for the 21/22 academic year on Monday 19th July.
30th November 2021	Moodle Snapshot 20/21 will become read only.	No more edits on Moodle 20/21 can take place.

Two Moodles over summer

This year will be the third year running that we have implemented and maintained two live instances of Moodle over the summer period. This is done to ensure the completion of Late Summer Assessments within the correct cohorts, 20/21 courses to be closed of correctly and to enable course resets to take place for the new 21/22 session. 

Once the Moodle Snapshot is made available, users visiting moodle.ucl.ac.uk  will be presented with a landing page and will be able to choose to log into either Moodle 20/21 (LSA Moodle) or Moodle 21/22. This landing page will only be active until the start of the 21/22 session at which point users requiring the snapshot will have to access it via the Snapshot option on the services dropdown menu at the top of the Moodle page.

For full details on the use of these two Moodles and Late Summer Assessments please see Digital Education Late Summer Assessment Blog.

Course resets and getting ready for the new academic year (available from 14th July 2021)

Once the 20/21 Snapshot of Moodle is made available (no later than 1:00pm on the 15th July 2021). The Moodle course Reset option will be enabled for all staff. Staff will be able to start resetting courses that have completed and are no longer in use.  This would not apply to Modules such as postgraduate, medical and other non-standard timetabled courses which do not conform to the normal academic cycle. 

For guidance and detailed steps on course resetting, please see the wiki guide – Reset your Moodle course. For lecturecast sections/recordings on your courses which you may have used differently in the past year please see the guidance for reusing Lecturecast recordings.

Once you have completed your course resets, please see the Moodle start or term checklist to ensure you are ready for the new academic year.

Note that the UCL e-Learning baseline has been updated.  Reference should now be made to the UCL Connected Learning Baseline when preparing courses for the 21/22 academic year. 

Staff should also refer to the Preparing for Connected Learning in 2020-21 web page. 

If you have any questions or require pedagogic or technical support in the use of Moodle in the support your of teaching and learning activities, please contact the Digital Education team via email at digi-ed@ucl.ac.uk.