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Do my digitised readings also roll forward?

Hazel M Ingrey17 July 2017

A timely question today from a UCL medical department.  Having seen that the online reading lists will roll over on Tuesday 17th July, they ask ‘when my reading list becomes a 2017-18 list, will the digitised readings on it also roll forward and remain available?’.

Readings BenTerrett 3234063524

‘Readings’ by Ben Terrett CC BY-NC-ND 2.0

All online reading lists roll forward and have a new version for 2017-18 created. If a department lets us know a module isn’t running we will archive the list so it isn’t visible for the coming year.

When lists roll forward, any readings that the library has digitised will also roll forward and remain available. The majority of these readings are digitised using the CLA licence. These have a little auto-check as occasionally rights holders withdraw from the licence, however we find that almost all readings are fine to re-use the next year.

Just a few readings will not be available by virtue of having individual copyright permission requested. The TLS team will need to re-request the copyright permission if the readings are to be used again in the coming year.  We email the academic or list owner for confirmation that they would like to re-use the same readings for next year:

  • If they are required then we re-request the copyright permission and the department covers any fees incurred, as usual.
  • If the readings are not needed, or if there is no reply from the department or tutor, then unfortunately we will have to remove the reading from the reading list as it won’t be covered by any permission for that year.

Our course readings webpage has more information on digitising readings under the CLA licence and how we request copyright permission.  Please do get in touch if you have any questions!

Annual reading list rollover

Hazel M Ingrey11 July 2017

Summer reading

Summer reading

 

In TLS we are preparing for the annual ‘rollover’ of ReadingLists@UCL.

This is the final task of the academic year for us: the CLA report of UCL’s digitised readings was sent in June, the majority of teaching has finished, and the exam period too has ended.

Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for Tuesday 18th July 2017.  In brief:

  • Reading lists for 2016-17 will have an exact copy made for 2017-18, which will publish immediately
  • Students and staff will have continuous access to their reading lists
  • Editing rights remain constant, so academics and teaching support staff are able to edit the new lists straight away
  • The old version of the reading list (2016-17) will archive, which means it will disappear from public view but can be found and re-used in future years if needed
  • Existing 2017-18 lists will be totally unaffected.

Please note:

  • Unpublished changes will not be copied onto the new list: please publish your lists before 18th July if you wish the changes to be carried forward.
  • If you would like reading lists removed – for example if a course is no longer being taught – please email us any time
  • Similarly, if any courses have updated titles or course codes, email us to request the details are updated.

Do you need a refresher on how to edit and manage your lists?  Drop in to our office in Senate House on Wednesday afternoons, 2.30 – 4.30pm for a quick session. The ReadingLists@UCL webpages also have guides, FAQs and contact details.

Annual rollover complete

Hazel M Ingrey8 July 2016

The online reading lists have now rolled forward, creating copies of all lists ready for the 2016-17 session.  The reading lists for 2015-16 have been archived.

You are able to continue editing as usual.  In fact, this is the perfect time to update your list: students look at their readings over the summer and it is very easy to add a section of ‘Summer reading / research’.  Even if you haven’t finalised changes to some readings, you can still set up the structure and edit dates and notes.  Though students are very positive about their reading lists, one complaint has been over currency; the last year’s dates were still on display making the student doubt the currency of the readings too.

Do you feel too busy to get re-acquainted with how to update your list?  Come along to our office and we can sit with you to help you log back in and make a few basic changes; or ask us for a quick refresher to get started again.  We set aside Wednesday afternoons 2.30 pm – 4.30 pm for anyone to drop-in, or we are happy to visit you at your desk.

 

Please drop us an email if you would like to:

  • re-use a previous version of your reading list (for example, for those modules that run every other year)
  • Archive a reading list if it is not being run in 2016-17
  • Change a module title / name on an existing reading list
  • Set up a new reading list

 

One final thing. Your ‘My Lists’ page will still display the 2015-16 lists. From the ‘My Lists’ page:

  • To remove older lists, check the boxes left of the list title; at the top of the page click ‘Action’ -> ‘Remove’
  • To add in new lists, navigate to the 2016-17 list and click the button ‘Add to my lists’ (top right hand side).
  • All reading lists are at the same module URL each year (e.g. http://readinglists.ucl.ac.uk/modules/publg084.html ), this does not change.  The link from Moodle to the reading list (via the ‘Library Resources’ block) is also stable and will link to the same place.

 

Annual reading lists rollover

Hazel M Ingrey28 June 2016

We are warming up for the annual ‘rollover’ of ReadingLists@UCL.  Are you prepared?

Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for Thursday 7th July 2016.  In brief:

  • Reading lists for 2015-16 will have an exact copy made for 2016-17, which will publish immediately
  • Students and staff will not experience any break in access to their reading lists
  • Editing rights remain consistent, so academics and teaching support staff will be able to edit the new lists straight away
  • The old version of the reading list (2015-16) will archive, which means it will vanish from public view but can be found and re-used in future years if needed.

Please note:

  • Anything not published on a reading list will not be copied onto the new list: publish any changes before 6th July, if you wish them to be copied forward.
  • If you would like reading lists removed – for example if a course is no longer being taught – please email us any time
  • Similarly, if any courses have updated titles or course codes, email us to request the details are updated.

Do you need a refresher on how to edit and manage your lists, ready for September?  Drop in to our office on a Wednesday afternoon for summer training, or the ReadingLists@UCL webpages also have guides, FAQs and contact details.

Reading lists rollover

Hazel M Ingrey13 July 2015

The annual ‘rollover’ of ReadingLists@UCL is nigh.  Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for Wednesday 15th July.  In brief:

  • Reading lists for 2014-15 will have an exact copy made for 2015-16, which will publish immediately
  • Students and staff will not experience any break in access to their reading lists
  • Editing access remains consistent, so academics and teaching support staff will be able to edit the new lists straight away
  • The old version of the reading list (2014-15) will archive, which means it will vanish from public view but can be found and re-used in future years if needed.

Please note:

  • Anything not published on a reading list will not be copied onto the new list: do publish any changes if you wish it to be copied over
  • If you would like reading lists removed – for example if a course is no longer being taught – please email us and we will do this straight away
  • Similarly, if any courses have updated titles or course codes, email us to request the details are updated.

Need a refresher on how to edit and manage your lists ready for September?  Drop in to one of our summer sessions, or the ReadingLists@UCL webpages also have guides, FAQs and contact details.

Preparing for 2015-16

Hazel M Ingrey28 May 2015

It is still the exam period, but we are already receiving requests to set up reading lists for the new academic year.  Existing lists will just ‘roll forward’ and an exact copy will be made for 2015-16: your editing rights to the list will remain unchanged so you can continue editing as always.  The old 2014-15 reading list will archive.

To set up a new reading list for a new module, email us or use the online form as usual (for fuller details see the ‘Getting started’ guide on our webpages).  If you are taking over an existing module this summer, then we can give you editing access to an existing reading list. This only involves us sending you an email!

Can I import references?

We have had queries on whether it is possible to import references from bibliographic management software, such as EndNote, RefWorks, Zotero etc.  Some academics already have a library of citations they would like to import into a new module reading list, to save re-typing or bookmarking each resource.

In short, you are able to import and export citations with ReadingLists@UCL, using RIS files which are generally compatible with bibliographic management software.  We have written a starter guide on this which we will shortly add to our webpages; in the interim we always welcome the opportunity to visit you or speak on the ‘phone to help!

 

Annual rollover

Hazel M Ingrey1 July 2014

The annual ‘rollover’ of ReadingLists@UCL is nearly upon us.  Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for the 14th July.  In brief:

  • Reading lists for 2013-14 will have an exact copy made for 2014-15, which will publish immediately
  • Permission to edit the lists also rolls over, so academics and teaching support staff will be able to edit the new lists straight away
  • Students and staff will not experience any break in access to their reading lists
  • The old version of the reading list (2013-14) will archive shortly after, which means it will vanish from public view but can be ‘re-awoken’ in future years if needed.

Points to note:

  • Anything not published on a reading list will not be copied onto the new list: do publish any changes if you wish it to be copied over
  • If you would like reading lists removed – for example if a course is no longer being taught – please email us and we can do this straight away
  • Similarly, if any courses have updated titles or course codes, just email us to request the details are updated.

If a refresher session on the reading lists would be helpful to remind you how to edit and manage your lists, do get in touch.  The ReadingLists@UCL webpages also have guides and FAQs.