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Rollover complete!

Hazel MIngrey19 July 2019

The rollover is complete! All your 2018-19 lists have been archived and a copy created for 2019-20, which you can edit straight away.

  • If modules are not running this year, please let us know so we can archive the list. This hides it from view to avoid confusion and also saves it for future re-use.
  • To set up new lists please get in touch or see our Getting Started advice.Image: review, edit, publish

Over the summer you can prepare your reading lists for the new academic year: you just need to review, edit and publish!

 

Do my digitised readings also roll forward?

When your new list is created, the digitised readings (digitised under the CLA licence and added to your list by TLS) also copy forward.  There is a separate, behind-the-scenes process in June where the readings are re-checked automatically for the coming year.  The only exceptions are a few readings which are not digitised under the CLA licence, but instead had direct copyright permission granted: the links to these readings will temporarily break until the permission is re-requested for the coming year.  This is a task that TLS does annually and they will be in touch if your readings are affected.

 

And finally don’t forget a new user interface is being introduced on 30th July.  See the Summer Update blog post for more, or view the walkthrough video to see how it will look.

 

 

ReadingLists@UCL rollover

Hazel MIngrey27 June 2019

Summer reading

Each summer the reading lists have a new copy made for the new academic year, much like the Moodle snapshot.  This year the rollover is scheduled for the evening of Tuesday 16th July 2019.  From about 5pm that day:

  • Reading lists for 2018-19 will have an exact copy made for 2019-20, which will publish immediately
  • The old version (2018-19) will archive, which means it will disappear from public view but can be found and re-used in future years if needed
  • Students will have continuous access to their reading lists: there is no down time for viewing lists
  • Editing rights remain constant, so list editors are able to edit the new lists as soon as they appear
  • Lists already set up as 2019-2020 will be unaffected by the rollover

 

Please note:

  • Unpublished changes will not copy forward into the new list: please publish your lists before 16th July if you wish your updates to be carried forward.
  • We suggest you stop editing reading lists before 5pm on 16th July, and continue editing when you can see it has the 2019-20 date stamp – certainly from the next morning Wednesday 17th July, if not sooner.
  • A note on students undertaking Late Summer Assessments, and accessing their 2018-19 list.
  • To have old courses archived, new lists set up, or current module names amended, please email us your requests!

 

Do you need a refresher on how to edit and manage your lists?  Drop in to our office in Senate House on Wednesday afternoons, 2.30 – 4.30pm for a quick session.  You could walk away with a new list set up and ready to go, get guidance on how to link to non-standard resources, or find out how to embed reading lists in Moodle.

The ReadingLists@UCL webpages also have guides, FAQs and contact details.

 

Summer news

Hazel MIngrey7 June 2019

Over the summer there will be some changes to ReadingLists@UCL. We would like to make you aware of them, so you can plan to navigate them.

Hazel Ingrey. CC BY-NC-SA 4.0 https://creativecommons.org/licenses/by-nc-sa/4.0/

Navigation marker, Margate

 

Rollover

The annual ReadingLists@UCL rollover will occur on the evening of Tuesday 16th July.  As in previous years, there will be no interruption to use of reading lists for students or academics.  We will post fuller information nearer the time, and subject liaison librarians will notify their departments.

 

New Look

A new user interface (UI) is being introduced this summer.  It has been developed in response to user feedback but, more importantly, it meets web Accessibility standards ensuring it is inclusive for all UCL users.  Making this change will ensure that ReadingLists@UCL are fully compliant with the 2018 UK Accessibility regulations.

For teaching staff the new list view is available in Beta now: email the ReadingLists@UCL team if you would like to use it ahead of its roll out. We will give you access so you can toggle between the Classic and Beta views.

There is a walkthrough video of the new look for student users – and anyone else who is curious to take a look!

 

New optional Moodle integration

The ‘Library Resources’ block is still an excellent, stable way to link from Moodle to an online reading list, and something we recommend so that students have a consistent experience across modules. (How do I add the Library Resources block into Moodle?).

Some teaching staff prefer the additional option of embedding readings from their list directly into the the body of Moodle and use the ‘Reading list items’ option.  A new LTI has been developed by the ReadingLists@UCL software owner (Talis) which embeds readings in Moodle in this way, whilst having better accuracy at maintaining the links after the annual rollover.  This integration will be implemented in collaboration with the Moodle team.  More on this later in the summer!

 

 

Reading Lists rollover complete!

Hazel MIngrey20 July 2018

The rollover is complete! All your 2017-18 lists have been archived and a copy created for 2018-19, which you can edit straight away. Thank you for your patience with the unexpected delay.

Over the next few weeks TLS will update the module codes on the new reading lists, in line with the Academic Model Project. Once this is done please double check that the link from Moodle is working as you wish: switch on the Library Resources block to make a direct link to the whole reading list. We will also create new guidance on how to link from Moodle to your reading list, including screenshots from the new Moodle.

 

So now to prepare your reading lists for the new academic year: you just need to review, edit and publish!

 

 

 

 

 

Reading Lists Rollover: update

Hazel MIngrey19 July 2018

The rollover was requested to start on Tuesday 17th July, however you will have noticed the 2017-18 lists remain on display.

The Talis team identified an issue relating to student numbers so paused the rollover: they updated us on Wednesday 18th with the news that they are testing the fix they have created and will re-start the rollover when they are confident there are no issues.  So sorry for this delay!  You can contine to edit your 2017-18 lists as usual, but please publish your changes as you work, to make sure they are saved.

New 2018-19 reading lists do not roll over and can be used as usual.

 

Reading Lists Rollover

Hazel MIngrey26 June 2018

Some rights reserved CC BY 2.0 https://www.flickr.com/photos/110342926@N07/12779910463/ ; https://creativecommons.org/licenses/by/2.0/

‘Perfect Gwith Barrels’ by Philip Male

 

In TLS we are preparing for the annual ‘rollover’ of ReadingLists@UCL. This is our final task of the academic year: the CLA report of UCL’s digitised readings was sent in June, the majority of teaching has finished, and the exam period too is largely over.

 

Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for the evening of Tuesday 17th July 2018.  From about 5pm that day:

  • Reading lists for 2017-18 will have an exact copy made for 2018-19, which will publish immediately
  • The old version (2017-18) will archive, which means it will disappear from public view but can be found and re-used in future years if needed
  • Students will have continuous access to their reading lists: there is no down time for viewing lists
  • Editing rights remain constant, so list editors are able to edit the new lists as soon as they appear
  • Lists already set up as 2018-19 will be unaffected by the rollover

 

Please note:

  • Unpublished changes will not copy forward into the new list: please publish your lists before 17th July if you wish your updates to be carried forward.
  • We suggest you stop editing reading lists before 5pm on 17th July, and continue editing when you can see it has the 2018-19 date stamp – certainly from the morning of 18th July, if not sooner.
  • TLS are aware of the new module codes being introduced and will begin updating the reading list module codes from around 19th July.  More details in our blog post on this.
  • To have old courses archived, new lists set up, or current module names amended, please email us your requests!

 

Do you need a refresher on how to edit and manage your lists?  Drop in to our office in Senate House on Wednesday afternoons, 2.30 – 4.30pm for a quick session.  You could walk away with a new list set up and ready to go, get guidance on how to link to non-standard resources, or find out how to embed reading lists in Moodle.

The ReadingLists@UCL webpages also have guides, FAQs and contact details.

 

Summertime FAQs

Hazel MIngrey1 September 2017

Everyone thinks summer is a quiet time in the library, however the TLS is at its most busy!  Along with most academic departments, we are preparing reading materials ready for term start and setting up new reading lists.

We have also had many excellent questions about reading lists.  Some are so useful or universal we thought it would be helpful to share them, along with the answers.

 

Q: I am a Departmental Administrator updating our course information. The titles of some of modules have changed and I wondered who to send the updated information to, so they can be amended on the online Reading Lists?

A: Email any module code / title changes to: readinglists@ucl.ac.uk  This account is checked by more than one person each day: we will update your lists as soon as possible and let you know when they are complete.  If a module code has changed, do also check that the link from Moodle to the reading list still works.

Q: I had some changes on my 2016/17 reading list that I didn’t publish. When the lists rolled forward into 2017/18 those changes were lost. I can’t recall what the changes were and don’t have the references anymore, is there any chance that there is an archived version of the list to look at?

A: I am pleased you asked because it is very easy for us to retrieve archived lists!  We have made the 2016-17 version available again: once you have looked over both versions let us know which one you prefer to keep live and we will archive the other version.

Q: Last year I used the Moodle tool ‘Reading List items’ to embed readings from my reading list more directly into Moodle.  After the Moodle and reading lists roll overs, not all these links are working well.  Do I have to re-embed them all?

A: Some teaching staff find this Moodle tool very helpful, to pinpoint sections or readings for specific weeks. The Moodle and ReadingLists@UCL teams have liaised to create some instructions: ‘Displaying your Reading List in Moodle’. They explain the most basic and stable way of linking from Moodle to reading list, using the ‘Library Resources’ block; they also show the more sophisticated integration, using the ‘Reading Lists Items’ tool.  Finally, there is specific note of Caution ‘What you need to do before each academic year’ which explains how to update any broken links.

 

We hope this helps. If you need help with any of the above or have your own questions, you are welcome to call us any time (020 3549 5729 or internal x65729), email, or drop in to our office in Senate House! The ReadingLists@UCL webpages also have further support and information.

 

Annual rollover complete!

Hazel MIngrey19 July 2017

The online reading lists have rolled over succesfully, creating copies of all lists ready for the 2017-18 session.  The reading lists for 2016-17 have been archived.

You are able to continue editing as usual.  In fact, this is the perfect time to update your list: students look at their readings over the summer and it is very easy to add a section of ‘Summer reading / research’.  Even if you haven’t finalised changes to all readings, you can still set up the structure and update dates and notes.  Though students are very positive about their reading lists, a couple of complaints have been about currency; the previous year’s dates were still on display.

Do you feel too busy to get re-acquainted with how to update your list?  Drop-in to us on a Wednesday afternoon and we will help you log in and make a few basic changes; or ask us for a quick refresher to get started again.  We are also happy to visit you in your office.

 

Drop us an email if you would like to:

  • re-use a previous version of your reading list (for example, for those modules that run every other year)
  • Archive a reading list if it is not being run in 2017-18
  • Change a module title / name on an existing reading list
  • Set up a new reading list

 

One final thing. Your ‘My Lists’ page may still contain 2016-17 lists.

  • To remove older lists: Go to ‘My Lists’. Check the box left of the list title; at the top of the page click ‘Action’ -> ‘Remove’
  • To add new lists to your ‘My Lists’ area: navigate to the 2017-18 list and click the button ‘Add to my lists’ (top right hand side).
  • All reading lists are at the same module URL each year (e.g. http://readinglists.ucl.ac.uk/modules/publg084.html ), this does not change.  The link from Moodle to the reading list (via the ‘Library Resources’ block) is also stable and won’t need updating.

Do my digitised readings also roll forward?

Hazel MIngrey17 July 2017

A timely question today from a UCL medical department.  Having seen that the online reading lists will roll over on Tuesday 17th July, they ask ‘when my reading list becomes a 2017-18 list, will the digitised readings on it also roll forward and remain available?’.

Readings BenTerrett 3234063524

‘Readings’ by Ben Terrett CC BY-NC-ND 2.0

All online reading lists roll forward and have a new version for 2017-18 created. If a department lets us know a module isn’t running we will archive the list so it isn’t visible for the coming year.

When lists roll forward, any readings that the library has digitised will also roll forward and remain available. The majority of these readings are digitised using the CLA licence. These have a little auto-check as occasionally rights holders withdraw from the licence, however we find that almost all readings are fine to re-use the next year.

Just a few readings will not be available by virtue of having individual copyright permission requested. The TLS team will need to re-request the copyright permission if the readings are to be used again in the coming year.  We email the academic or list owner for confirmation that they would like to re-use the same readings for next year:

  • If they are required then we re-request the copyright permission and the department covers any fees incurred, as usual.
  • If the readings are not needed, or if there is no reply from the department or tutor, then unfortunately we will have to remove the reading from the reading list as it won’t be covered by any permission for that year.

Our course readings webpage has more information on digitising readings under the CLA licence and how we request copyright permission.  Please do get in touch if you have any questions!

Annual reading list rollover

Hazel MIngrey11 July 2017

Summer reading

Summer reading

 

In TLS we are preparing for the annual ‘rollover’ of ReadingLists@UCL.

This is the final task of the academic year for us: the CLA report of UCL’s digitised readings was sent in June, the majority of teaching has finished, and the exam period too has ended.

Each summer the reading lists have a new copy made for the September term, much like the Moodle snapshot.  This year the rollover is scheduled for Tuesday 18th July 2017.  In brief:

  • Reading lists for 2016-17 will have an exact copy made for 2017-18, which will publish immediately
  • Students and staff will have continuous access to their reading lists
  • Editing rights remain constant, so academics and teaching support staff are able to edit the new lists straight away
  • The old version of the reading list (2016-17) will archive, which means it will disappear from public view but can be found and re-used in future years if needed
  • Existing 2017-18 lists will be totally unaffected.

Please note:

  • Unpublished changes will not be copied onto the new list: please publish your lists before 18th July if you wish the changes to be carried forward.
  • If you would like reading lists removed – for example if a course is no longer being taught – please email us any time
  • Similarly, if any courses have updated titles or course codes, email us to request the details are updated.

Do you need a refresher on how to edit and manage your lists?  Drop in to our office in Senate House on Wednesday afternoons, 2.30 – 4.30pm for a quick session. The ReadingLists@UCL webpages also have guides, FAQs and contact details.