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Outlook Calendar permissions

MargaretStone6 February 2015

Recently-received information from ISD:

To allow library colleagues across all sites to view your Outlook calendar entries in full, to facilitate meeting arrangements, it is necessary to add three distinct groups to your permissions.  This is because IOE and Institute of Neurology colleagues are not added automatically to the all-library group.  Steps are as follows:

  1. In Outlook calendar, open ‘Calendar Permissions’ from the toolbar
  2. Open ‘Permissions’ tab and click ‘Add…’
  3. Search for ‘=Library.SG.All’ and click ‘Add->’ then search for ‘=IoN.SG.LibraryStaff’ and click ‘Add->’, then search for ‘=IOE.SG.LibraryStaff’ and click ‘Add->’
  4. Click on each of these three entries in your list of permissions, and change the ‘Permission level’ to ‘Reviewer’ to enable colleagues to view your entries (and not just Free/Busy Time).  You can see the levels of permission associated with this profile in the boxes below the ‘Permission level’ field.
  5. Click on ‘OK’ to apply.

How to read the LibNet blog in Outlook

RobertDrinkall25 July 2013

Did you know that you can set up a feed for the LibNet blog in Outlook and you can then read blog posts in the same way that you read your email?

Folders before the feed has been added

Outlook folders

If you’d like to do so, please follow these steps:

  1. Right-click on the ‘RSS Feeds’ folder (pictured, right) in the left-hand pane of Outlook and choose ‘Add a New RSS Feed…’ from the menu
  2. Paste the following URL into the ‘New RSS feed’ box which appears and click ‘Add’: http://blogs.ucl.ac.uk/libnet/feed/
  3. Answer ‘Yes’ to the ‘Add this RSS Feed to Outlook’ window which follows

A new folder called ‘LibNet staff news’ should then appear under the ‘RSS Feeds’ folder in the left-hand pane and blog posts will appear here.

folders-feed-added

Subscribe to particular categories rather than every post

If you only want to subscribe to posts that belong to one category, e.g. “User experience”, instead of all posts you can do this also. The process is the same as above, except the URL to paste is different.

To get the URL for the category, click on the relevant link in the right column of the blog, under ‘Categories’. Now take the URL in your address bar and simply append ‘feed/’ to the end.

So, using the User Experience example, the URL to paste into Outlook would be: http://blogs.ucl.ac.uk/libnet/category/user-experience/feed/

You can have as many category feeds as you wish.

Full article or snippet

Lastly, if you select ‘Advanced’ from the ‘Add this RSS Feed to Outlook’ window you can opt to get the full article in the email rather than a snippet and hyperlink to the full article.

Deleting feeds

If you want to stop subscribing to the blog you can right-click on the relevant folder in Outlook and select ‘Delete Folder’.

Still getting emails?

If you find that you’re still getting emails each time a new post is added, then this is likely because you are subscribed to the blog inside WordPress.

Unsubscribing yourself will fix the issue. Instructions on how to unsubscribe from the blog are available.