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Facilities & Projects Team Blog – Room 302 Senate House Hub 

Collette E M Lawrence8 June 2022

Room 302 Senate House Hub

Our team information can be found at the following link Facilities & Project Team

UOL have informed us today that essential works are to take place in room 302 in the Senate House Hub.

The works will take place on Thursday 9th June, between the hours of 09.00-12.00, and involve cabling works within the riser, some drilling will take place but this will be very short bursts.

During this time the room will not be accessible, so please seek alternative study space, all other areas of the Hub will not be affected and normal services will be available.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – DMS Watson Closure due to Water shut down

Collette E M Lawrence7 June 2022

DMS Watson Closure due to Water shut down – Our team information can be found at the following link Facilities & Project Team

We have just received confirmation from the contractor with regards to work taking place this weekend.

The Science Library will be closed on the 12th June 2022 due to our contractor, Arctic, being instructed by Estates, to carry out essential work, which involves replacing two valves in the plant room of the Science Library.

In order to do this, Artic will need to isolate the water supply to the whole building, for the entirety of the day, which has resulted in the decision to close the library for the duration of the works, and to re-open, as usual, on Monday 13th June, at 08:45.

Staff will be relocated to the Main Library while this work is carried out, please speak with your line manage if you require further information on this.

If you have any issues or queries regarding this please contact your building manager or the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Project Team Blog – Window cleaning in Wilkins Building

Collette E M Lawrence1 June 2022

Window Cleaning at the Wilkins Building

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from UCL Estates with regards to window cleaning taking place internally and externally in the Wilkins Building. We have only been give the start date for this work, sorry no timetable has been provided.

Monday 6th June 2022 – internal and external window cleaning at Wilkins Building is due to commence on next week. If possible, could you please move items away from the window sills, and let the Facilities & Projects team know if there are any locations where additional/alternative arrangements for access will need to be made.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Fire Alarm Testing

Collette E M Lawrence25 May 2022

Fire Alarm Testing re-commencing

Our team information can be found at the following link Facilities & Project Team

Following the ending of Covid procedures, UCL is re-introducing weekly fire alarm testing into all buildings. The decision has been taken to reschedule these tests to be conducted on weekdays only and between the hours of 08-00 -11:30hrs. This applies to all UCL managed buildings, if you are an NHS Trust building, or one not managed by UCL, there will be local arrangements for fire alarm testing.

The new Fire Alarm Test schedule will come into effect from Monday, 6th of June 2022. The decision to testing the alarms “in-hours” has been approved by the Estates Health and Safety Committee. One of the reasons is to ensure that students and staff know what the bell sounds like.

The fire alarm test will last no longer than 60 seconds, so students and staff should wait up to 60 seconds before evacuating the space.

Please see list below for Library Services testing schedule and link to the Fire Safety Technical Note – TN062:

UCLFire_TN_062 (WeeklyFireAlarmTesting)-06Jun22.pdf

  • Monday – 0800-1130hrs – DMS Watson Library
  • Monday – 0800-1130hrs – Foster Court
  • Monday – 0800-0930hrs – Institute of Child Health
  • Tuesday – 0800-1130hrs – Institute of Education
  • Tuesday – 0800-1130hrs – Language & Speech Science
  • Tuesday – 0800-1130hrs – Institute of Neurology
  • Tuesday – 0800-1130hrs – School of Pharmacy
  • Wednesday – 0800-1130hrs – Bartlett
  • Wednesday – 0800-1130hrs – Institute of Archaeology
  • Wednesday – 0800-1130hrs – School of Slavonic and East European Studies
  • Thursday – 0800-1130hrs – Main Library/Special Collections(B06)/Graduate Hub
  • Friday – 0730hrs – Ophthalmology
  • Friday – 0800-1130hrs – Student Centre
  • Saturday & Sunday – 0800-0900hrs – Cruciform

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Fire Alarm Testing & Ceiling work

Collette E M Lawrence19 May 2022

Fire Alarm Testing & Ceiling work – DMS Watson

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from the contractor working on Fire Alarm upgrades, testing and ceiling works in DMS Watson. CESB will be putting up signage in and around the site.

Saturday 21st May 2022 & Sunday 22nd May 2022 – All Day The Ground Floor bookable student pods will be unavailable this weekend due to snagging work with Fire Alarm, some additional sounders will be fitted in this area to ensure within the pods the legal minimal decibel level is met.

Monday, 23rd May 2022 – 07:00 to 09:00 – The Fire Alarms will be tested for 2 hours, floor by floor, This is to tally with the usual fire alarm testing that takes place on Monday’s, so hopefully will be a familiar sound to students and staff.

Monday, 6th June 2022 (early morning) – Investigative works to the 1st floor ceiling will be carried out to plan the works and equipment needed for the weekend, but that will not impact too much, as it will be just a member of the install team and a step ladder assessing the ceilings.

Saturday, 11th, Sunday 12th and Monday, 13th June 2022 – Ceiling works on the 1st floor will be taking place. The area will be barriered off for the duration, so will affect the Accessibility entrance and the use of the 1st floor toilet over this period.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Meet the Team: Library, Culture, Collections and Open Science (LCCOS)

Benjamin Meunier19 May 2022

In early Spring, Prof David Price facilitated a series of virtual “Meet the Team” events to help colleagues in different parts of Research, Innovation and Global Engagement (RIGE). One of these events, held on 10 March via MS Teams, focused on our work in Library, Culture, Collections and Open Science (LCCOS), to familiarise colleagues in other parts of RIGE with the role of LCCOS.

In order to provide all staff in LCCOS with an overview of our department, this blog post provides a short summary of the session. The slides are available at LCCOS Meet the Team.

Martin Moyle, Director of Services, opened the event, explaining that the LCCOS presentation would comprise a very brief overview of LCCOS and Library Services, followed by five short presentations highlighting specific areas of LCCOS likely to be of particular interest to RIGE colleagues.

He then gave a short introduction to LCCOS, which since December 2021 has brought together Library Services, UCL Culture, Research Integrity, Research Culture and Open Science.  He highlighted the size of the new  department – with 440 staff, by far the largest constituent part of the RIGE portfolio.

Martin went on to introduce Library Services, highlighting the fact that with 4.8 million annual visits to our libraries, UCL is the busiest university library service in the UK. He also emphasised UCL’s internationally important collections, the innovative services which Library staff provide (for instance ‘Click and Collect’ introduced during the pandemic) and the sheer scale of both physical and digital resources. We hold over 2 million print items and provide access to over 1.1 million e-books, plus 86,000 e-journals and 800+ databases! On Special Collections, Martin presented the team’s role in managing, conserving and making accessible 10,000 linear metres of rare books, archives and records. He emphasised that we hold one of the foremost collections of such material in the UK, and emphasised that they are not simply kept under lock and key, but are well used for teaching, research and outreach.

Charting the Library’s performance, Martin presented key metrics (National Student Survey, Postgraduate Taught Experience Survey, Postgraduate Research Experience Survey) which showed how UCL has outperformed other UK libraries in supporting users during Covid, although our NSS scores dropped to 79.9% from 88.5% pre-Covid. Surveys shows consistent high satisfaction with the online library and lower scores for the physical library, which we know is due to historic under-investment in physical spaces and ongoing challenges in providing enough study spaces for our ever-growing student cohorts.  He also highlighted the latest UCL faculty compliance with REF OA Policy at 88-96% as a measure not only of the OA Team’s success, but as a mark of successful partnerships across RIGE.

June Hedges, Head of Liaison and Support Services, amplified Martin’s introduction with a more in-depth overview of Liaison and Support Services, which includes Open Science, Research Data Support, Bibliometrics Support and Research Integrity as well as Academic Engagement, Library Skills, Teaching and Learning Support and Open Access Services. In essence, Liaison and Support Services are all about enabling the learning and research of the UCL community, whether that is introducing new undergraduate students to UCL’s libraries and our services during the induction period, or providing support for seasoned researchers when they come to publish their outputs. Teams within Liaison and Support Services. The teams within the group vary greatly in size, from a “team” of one supporting bibliometrics, to the many in the Open Access Team, but all of them actively collaborate and work with colleagues across RIGE and the whole of UCL. June briefly introduced each team and pointed to more information about their work (via web links).

Paul Ayris, Pro-Vice-Provost (Library, Culture, Collections and Open Science) then presented on Open Science, setting the international context and outlining UCL’s strategy and the role of UCL’s Office for Open Science. Paul set out the 8 pillars of Open Science, and described how LCCOS was able to support all of these through leadership, advocacy and engagement. Detailed information on the Office for Open Science and Scholarship is available at https://www.ucl.ac.uk/library/open-science-research-support/ucl-office-open-science-and-scholarship. Paul also illustrated UCL’s position as a leader in Open Access since 2000, based on a chart showing research output and the percentage of OA publications within each institution in the Russell Group. UCL has consistently topped this chart over two decades, with Oxford, Cambridge and Imperial jostling for the remaining top 3 places. Finally, Paul presented UCL Press as an example of the impact of Open Science: with over 5m downloads from 246 countries, the research published through the UK’s first fully Open Access university press is reaching a truly global audience. The success story of UCL Press contributes to UCL’s leadership role in Open Science and LCCOS will continue to develop this agenda over the coming years.

Frank Penter, Director of Operations (UCL Culture) gave a sweeping overview of Museums, Collections, Public Programme, Theatre and UCL Engagement. The team manages 8 cultural venues, including 3 accredited museums and the Bloomsbury Theatre as well as collections which encompass over 160,000 objects ranging from Ancient Egyptian dresses to Jeremy Bentham’s head! Frank presented how UCL collections are embedded in teaching, with over 5,000 student uses of collections per year (and 3,100 specimens used in the Grant Museum in term 1 only!), and in research. For instance, the Petrie received 32 researchers from 5 different countries in Term 1 of this academic year.  Pre-Covid around 1,300 research visits were handled annually.  In addition to these ‘standard’ research support activities, the team also work on a number of funded projects with external and internal partners. Frank also explained that the Bloomsbury Theatre is actively used for student co-curricular activity, UCL academic and research activity as well as its range of commercial productions. Frank explained the work of the Programmes and Exhibitions team and their role in working with academics to develop activity and exhibitions in our museums and the Octagon/Cloisters. Frank presented UCL Engagement, who are here to spark connections between people and ideas. Frank illustrated what the team can help with, including advice and support, training (such as an Online Public Engagement course, or Public Engagement Skills and Practice for researchers and PhD students) and funding (such as Beacon Bursaries, Train and Engage, or Listen and Learn funds).  Finally, Frank presented the ground-breaking work of the Co-production Collective.

Emma Todd, Head of Research Culture, then presented work she has been leading on a wide-ranging transformation project. Research culture describes the environment in which research and innovation happens. It is made up of the expectations, values, attitudes and behaviours of our research communities and it shapes how research is created, how it’s stored, shared and the outputs that are delivered. Emma explained that there is an increasing focus on Research Culture within the sector – from Government and funders and also across peer institutions. Culture really does eat strategy for breakfast, as the famous quote goes from management consultant and writer Peter Drucker. If the culture isn’t right, we can’t fully deliver on UCL’s ambition. It is widely accepted in the sector that current research culture is not effective in helping sustain research excellence or the wellbeing of the people who deliver the research. Emma noted that there are also financial and reputational reasons why it’s important – funder requirements (including for quality-related research (QR) funding through REF) and our ability to attract the best researchers depends on UCL doing more to enhance its research culture. Wholesale change will require research organisations, funders, publishers and government to coordinate and consistently apply practical actions across the research community. But in the meantime, this complexity should not stop UCL from making progress on an institutional basis. Emma described what we’re doing at UCL, broken down into 3 parts. The first part between April – Aug 2021 was consultation with the research community. Part 2 is ongoing short term action in the form of a 6-month £1m+ Enhancing Research Culture Programme – ERCP (Feb-Jul 2022). Finally, Part 3 will be to develop a roadmap for cultural change (Apr – Sep 2022). Emma explained that she and her small temporary team (currently funded until 31st July) will deliver this project by working across UCL, with Faculties, colleagues in RIGE and in central Professional Services, and by integrating existing activity – of which there is a lot. A Research Culture Operations Group will oversee the ERCP and roadmap development and  report into RIGE Committee, which will have strategic oversight.

Finally, as Director of Operations, LCCOS, I spoke briefly about space strategy, focusing on library spaces. Whilst further work would be needed to establish a space strategy after UCL’s institutional strategy was more clearly defined, I indicated that libraries and learning spaces would aim to provide a range of interrelated learning environments, offering spaces with a clear identity, fostering sense of belonging for students (for postgraduate students, for instance), but also encouraging cross-disciplinary working. I added that space would also be develop to help extend the shared services model based on hubs, the Student Centre and UCL East approach, creating a local hub for students, e.g. within each Faculty​. I also noted that, as noted in previous Strategic Operating Plans, LCCOS would explore the feasibility of concentrating print stock in fewer sites to allow world-class user experience (24-hour opening, faculty identity, access to specialist services and resources including unique print collections) and improve financial and environmental sustainability. This could be complemented by Library-managed learning spaces​. This piece of work would follow from the UCL strategy and Estates masterplan, when those institutional plans are developed. I highlighted the ongoing work to establish a UCL Special Collections facility to exploit the exceptional institutional assets, particularly for cross-disciplinary research work. This could be linked to a wider Arts & Humanities and Social Sciences hub​, potentially in partnership with other academic institutions in London. Finally, I outlined potential for developing libraries further as portals between UCL and local communities​, which presents a great opportunity to work with colleagues in museums, collections, public engagement and Open Science.

Facilities & Projects Team Blog – SSEES Lighting Upgrade

Collette E M Lawrence28 April 2022

SSEES Lighting Upgrade

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from the contractor working on SSEES Lighting Upgrade.

Due to essential electrical work, which forms part of a lighting upgrade in collaboration with Library Services, Estates and Sustainability, the Lower Ground floor of SSEES Library will be CLOSED to users all day on Saturday 30th April 2022. Unfortunately, it will not be possible for staff to offer a fetching service for material and journals during the closure, as there will be no lighting in that area.

Other floors of the Library are not affected and will be open as normal, on Saturday.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – DMS Watson 3 Room Refurbishment Project

Collette E M Lawrence21 April 2022

Our team information can be found at the following link Facilities & Project Team

We have now received confirmation from the contractor working on the DMS Watson, 3 Room Refurbishment Project.

The installation of 3 Fire Doors will be taking place, tomorrow and part of next week, between the 22nd and 27th April 2022. Due to this work taking place, the installation may impact on the corridors by B12, B12a and B13, for short periods, so please be aware of this when walking in these areas.

If you have any issues or queries regarding this, please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Wilkins Building Infrastructure Project

Collette E M Lawrence30 March 2022

Wilkins Building Infrastructure Project

Our team information can be found at the following link Facilities & Project Team

We have received confirmation from the contractor with regards to work taking place in the Wilkins Building next week.

A cold water storage tank is being installed in room B15D, which is forming part of the Wilkins Infrastructure project, this is working towards a permanent solution to the heating issues within the building, which will include the Main Library.

This work will be taking place over 3 days, the 4th, 5th & 6th of April 2022, with pipe works also being installed in the following areas, JBR and surrounding toilet area, which requires these toilets being closed for the duration of the works, the old Refectory and an office off of the North Cloisters.

There will be some localised noise disruption, possibly, permeating through to the Main Library and Information Point areas.

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk

Facilities & Projects Team Blog – Science Library Fire Alarm Upgrade – Stripping out and making good

Collette E M Lawrence1 March 2022

Facilities & Projects Team Blog – Science Library Fire Alarm Upgrade – Stripping out and making good

Our team information can be found at the following link Facilities & Project Team

Apologies for the short notice we have just received the updated programme.

The new fire alarm system is now commissioned and working, we are now moving to the strip out of the old system,

From Wednesday 2nd March 2022 W Portsmouth will undertake the strip out and making good of the existing redundant fire alarm systems on nights commencing as per the below schedule, during these time the floors will not be accessible:

  • Fourth Floor – Wednesday 2nd March – 9PM-7AM
  • Fourth Floor – Thursday 3rd March – 9PM – 7AM
  • Third Floor – Friday 4th March – 9PM-7AM
  • Third Floor – Monday 7th March – 9PM-7AM
  • Second Floor – Tuesday 8th March – 9PM – 7AM
  • Second Floor – Wednesday 9th March – 9PM – 7AM
  • First Floor – Thursday 10th March – 9PM – 7PM
  • First Floor – Friday 11th March – 9PM – 7PM
  • Ground Floor – TBC – Provisionally – Saturday 5th March – 6PM – 10.30AM

If you have any issues or queries regarding this please contact the Library Facilities & Projects Team at lib-facilities@ucl.ac.uk