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Archive for the 'Space Management' Category

Cardax access at Senate House Hub

Matthew Rains8 March 2018

Following successful installation the Cardax access system at the entrance to UCL Senate House Hub will become active on Monday 12th March.

UCL staff and students will need to have valid UCL ID cards with them in order to access the Hub.

The Hub remains out of bounds to external library members.

Access times to the Hub will be as follows:

UCL Staff:

07:30 – 19:30 Monday to Thursday

07:30 –  18:30 Fridays

09:30 –   17:30 Saturdays

(Evening and weekend staff who help to manage the space will have extended access)


UCL Students:

09:00 – 21:00 Monday to Thursday

09:00 – 18:30 Fridays

09:45 -17:30 Saturdays

Pro-Vice-Provost’s View

Paul Ayris22 February 2018

The National Archives at 40

Yesterday,  I attended an evening reception at The National Archives (TNA) in Kew to celebrate the 40th anniversary of its new building. In addition, the CEO Jeff James noted that 2018 marks the 180th anniversary of the foundation of a precursor organisation, the Public Record Office, by Sir Henry Cole. Henry Cole also initiated the practice of sending commercial Christmas cards by post, so he has a lot to answer for. Cole was quite an innovator and clearly his day job gave him plenty of time to pursue other ideas and activities, as his entry in Wikipedia, which can be found here, makes clear.

As with all cultural organisations, the TNA is re-inventing its role in terms of how its spaces are configured and how it engages with the general public. Redevelopment of the TNA spaces, with bookable conference facilities, are already in evidence. I was reminded by TNA staff that the UCL Cruciform Hub has had quite an impact on the thinking of the TNA in how to configure public spaces. The TNA are extremely impressed by the UCL model for learning spaces, which is being implemented across the UCL family of libraries.

The formal part of the evening consisted of a number of short talks in the new Conference facility. Those of you with long memories (including me) will remember when Blue Peter on BBC1 was compulsive viewing for children and, surprisingly, a Blue Peter video formed the centrepiece of the presentations.

The video showed two of the Blue Peter presenters (those with long memories will recognise the main presenter) summoning up papers about the history of Halifax. I must have seen this programme when I was much younger, but I cannot remember it. Amazing to see how times have changed… The presenter in question arrived at the TNA and was told by Security at the desk, ‘Do you have a pencil?’. On being told ‘No’, the Security Officer  said, ‘Well you can’t come in without a pencil. Look, we can sell you one’ – 11d, I think, was the unit cost of TNA pencils. To emphasise the fact that times have now changed, the TNA demonstrated a 3D printer (unit cost £3,000) which was printing 3D replicas of seals which are attached to medieval and early modern TNA documents.

UCL of course currently has part of its Special Collections stored at the TNA, and we have our own dedicated Reading Room there. The TNA are good friends and we value our partnership with them whilst we plan exciting futures for our own Special Collections.

Paul Ayris


UCL Library Services

Buildings Team Blog: Science Library Mezzanine Work from Monday 18/12/17

Collette E M Lawrence15 December 2017

If you have any queries or problems please contact phil.watson@ucl.ac.uk, r.estwick@ucl.ac.uk or c.lawrence@ucl.ac.uk by e-mail: 

Mon-Fri 07:15-17:15

The Buildings Team are working hard with colleagues from UCL Estates and UCL Sustainability to improve the lighting and energy usage within our Library sites.

To help us improve this we will be upgrading the lighting in the Mezzanine area of the Science Library, following a very successful project where we upgraded the lighting to LED in the building, floors 1-4, last year.

In order for us to complete this we will need to close off the mezzanine area in sections, firstly the lower section as from the Monday 18th December 2017,then once this is completed we will carry out the works on the upper level, the majority of works being carried out over the Christmas closure. The work is due to be completed by Early January 2018.

During this time some of the PC’s will not be available, however please could Library staff direct users to alternative cluster spaces.

We apologises for any inconvenience caused during this time.

The Pro-Vice-Provost’s view

Paul Ayris27 October 2017

UCL Great Ormond Street Institute of Child Health Library

26 October saw the formal opening of the refurbished  UCL Great Ormond Street Institute of Child Health Library.

GraziaA full description of the work which has been undertaken to deliver this fantastic new facility can be seen here.

There were three formal speeches to mark the official opening – from Grazia Mazotti, Ben Meunier and Jay Woodhouse.

The new layouts underline a number of principles which are embedded in the Library Strategy and UCL 2034.

First, the move from a traditional paper-based library to one which is geared more closely to responding to how University and NHS users actually need and use learning spaces. The provision of so much computer hardware, and the flexibilty of the desks in allowing this kit to disappear if the space is needed for more conventional learning, speak directly to the User Experience.

Jay and BenSecond, the new layouts illustrate the close partnership working that exists between UCL and its NHS partners. The library service in Child Health is a joint library service, offered equally to HE users and to the NHS.

Third, the new library layouts could not have been accomplished without partnership working between the Library and ISD in Professional Services. The sharing of a common vision for the future of UCL library and learning spaces helped to develop a first class vision for what shape the library service could take for HE and NHS users.

Finally, I would like to add my personal congratulations to everyone involved in this project, particuarly to library staff in Child Health and to the Library’s Buildings team. All have worked tirelessly to deliver a first-rate library and learning experience from which we will learn much, as we prepare for the delivery of the New Student Centre and 1,000 new learning spaces in 2019.

Paul Ayris

Pro-Vice-Provost (UCL Library Services)

Building Team Blog: Main Library 2nd floor female toilets weekend closure.

Collette E M Lawrence13 October 2017

The female toilets on 2nd floor Main Library will be closed from 6.00pm Friday 13th October 2017 and re-open by 9.00am Monday 16th October 2017. This is due to essential out of hours work taking place.

If you have any queries or problems please contact the team by e-mail: lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:15

Building Team Blog: ISD PC600 Project completed!

Collette E M Lawrence25 August 2017

If you have any queries or problems please contact the team by e-mail:

lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:30

We are pleased to announce the ISD PC600 Project is completed! Having worked closely with ISD and various contractors we have managed to work in multiple spaces simultaneously to complete the installations on time, the rooms are now open and in use.

There have been 467 extra spaces with PC’s and study furniture installed in Library spaces, out of 547 across the whole project.

We will be posting further information with before and after pictures next week so you can see the improvements that have been made to enhance the student experience.

Building Team Blog: Year End Review 2016-17

Collette E M Lawrence18 August 2017

If you have any queries or problems please contact the team by e-mail:

lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:15

Over the last year, we have created an additional 579 study spaces across various locations in UCL to enhance the user experience!

There is a lot to celebrate in the Library Buildings Team Year End Review for 2016-17! Following investment of over £1M, we have been able to make major progress towards the Library’s Sustainable Estate component of the Library Strategy. A further update will document the (nearly) completed PCs for Students project, which has been a significant undertaking this summer. Below are some highlights on projects we have completed in the last 12 months:

  • Creating a new Special Collections reading room in Bloomsbury. Whilst the majority of our Special Collections material is based at The National Archives in Kew, we host a number of visitors on campus to look at some of our treasures. In order to provide facilities befitting our worked-class collections, the former Records Office in the South Junction was converted into a high-quality reading room. With a new reception desk, two well-appointed reading rooms and staff office space, the area feels light and spacious thanks to floor to ceiling glass doors. In order to guarantee an excellent user experience and to ensure the preservation of our rare books and archives, the reading room is fitted with special security systems, regulated temperature, a cloakroom area and lockers for visitors’ storage.

A selection of Special Collections treasures were on show at the event.

  • Cruciform Hub –
    • a new glass partition now provides more privacy (and quiet) for the Library Desk, where staff can assist users with library and IT enquiries a new display area for busts of former professors of UCL was set up in order to provide another nod to the history of UCL Medical School. The busts on display were salvaged from the store in 140 Hampstead Rd and were conserved by UCL. The students seminar rooms were redecorated to ensure that the Hub continues to look and feel like a fresh and innovative learning environment Bench seating was added in the seminar area in order to increase seating capacity in the Hub improved accessibility to the self-service machines in order to allow wheelchair users full access to the equipment
  • IOE Library
    • new reception desk and self service area to create a more accessible student and staff area Level 4 staff office, upgraded furniture, to create a better working environment ensuring the space is used to its full potential.
  • Main Library
    • Art and Economics: created additional study spaces by re-arranging book shelves in Donaldson reading room: installed power to new desks and new lighting on the pillars installed an additional water fountain at the end of the History corridor installed three additional toilet suites, including the first set of male toilets ever in the Main Library
    • The Portico Doors have been refurbished, with new glass doors fitted to enable views of the Flaxman Gallery and the Front Quad.

      New Portico DoorsNew Portico Doors April 2017

  • School of Pharmacy – replaced and upgraded quiet study area, increasing the number of study spaces
  • Science Library
    • Learning Lab: in a 2-phase refurbishment, the space has been transformed following UX principles, based on Customer Journey Mapping work undertaken by the Customer Service Team. The refurbishment created a new access route for membership and unified the Enquiry, ISD, Help Point and Collection Point desks. The project also enabled the installation of a new autosorter, student and staff pods for individual work, group work and for consultation. Three Laptop Loan machines containing 48 laptops in total were introduced for student use.   A Sodexo Café opened within the Learning Lab, which incorporates flexible seating, and is being used this summer to host a research exhibition. Finally, the project replaced carpets and redecorated throughout, and introduced a new LED lighting system.
    • Lighting Project – A full lighting upgrade for the all floors 1st – 4th floors staff and student spaces, they had their lamps changed to low energy LED lamps which give natural feeling lighting. Daylight sensors dim the lights when its bright outside and motion sensors to turn the lights off when no one is present. The project will save 270 tonnes of CO2 per year, about the same produced from powering 40 average households!
    • The first floor toilets were refurbished
    • The Stores and Records Office area were refurbished, creating a combined Stores and Records Office
  • Wickford Stores – repaired and upgraded roller racking

Buildings Team Blog: DMS Watson Closure

Collette E M Lawrence18 August 2017

Due to planned Estates mainenance work this weekend, DMS Watson Library will be close 2100hrs Saturday 19th August 2017 and re-open 0845hrs Monday 21st August 2017

If you have any queries or problems please contact the team by e-mail:

lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:15

Buildings Team Blog: Summer works to Wilkins building and main quad

Collette E M Lawrence28 July 2017

If you have any queries or problems please contact the team by e-mail:

lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:15

UCL Estates is gearing up for another busy summer of improvement works. Summer vacation is the busiest time for Estates, our opportunity to complete essential building and refurbishment works outside term time.

What’s happening and when?

  • The main quad temporary marquee is coming down from weekend commencing 29 July and into next week. This will make way for the Main Quad temporary teaching pop up.
  • A new temporary pop up teaching space is being built in the Main Quad. Work will commence in early August and continue up to the start of the new term in September/October 2017.
  • A toilet refurbishment programme is currently underway in the Wilkins building to provide a number of new, refurbished and upgraded, gender neutral toilets. This will be complete for the new term.

Main Quad teaching pop up – site works

The existing marquee will be removed from 29 July 2017. Works to the new Main Quad Teaching Pop Up will begin in early August 2017, due to complete in October 2017.

From the outset of the project, minimizing the impact of the temporary structure one of the most significant locations of the central UCL Campus, has been a core element that has received considerable focus and work to achieve the best possible outcome.

Tree protection to ensure that their roots are not disrupted and close work with Historic England, Camden Council and Slade School of Fine Art on a sympathetic, heritage-related building wrap will ensure the pop-up works in harmony with the landscape.

Buildings adjacent to the Main Quad teaching pop up site may be affected during the works.

The South boundary of the site will block off one of the three entrances to Chadwick during the construction period for the Teaching Pop Up. This will only be used as an emergency exit from Chadwick for the duration of construction works. However all attempts have been made to mitigate any disruption caused as a result of this.

There will be some further noise / disruption, kept to a minimum, for dismantling of the marquee and the Teaching Pop Up build. Any other necessary route closures will be scheduled for weekends where possible.

Main Quad teaching pop up – project information

The Main Quad Pop-up is a five year facility to increase teaching and learning space on campus, covering the reduction due to current Transforming UCL refurbishment works elsewhere on campus.

UCL Estates

Available for the start of the 2017/2018 academic year, it will include two 100 and two 50-seat lecture rooms comprising 300 teaching spaces in total in a two-storey pop up.

Toilet refurbishment programme, Wilkins and North Wing Slade buildings – site works

Between 31st May – 19th September we will be refurbishing our toilet facilities on central campus. The works will be phased and we have liaised with stakeholders to agree when each toilet cluster can be closed over the summer recess to minimise disruption. Alternative facilities are sign-posted at site and include 14 newly refurbished toilets in Lower Rectory available now with the completion of Wilkins Terrace and Lower Refectory.

 How you can help

Please help us to make your departments aware of possible disruption during this period. We are working hard to minimise disruption but unfortunately noise and amended way-finding may interrupt your normal working patterns. This is unavoidable and we apologise in advance for the inconvenience. Thanks for your patience while we work.

Building Team Blog: Senate House 3rd floor reception refurbishment

Collette E M Lawrence28 July 2017

If you have any queries or problems please contact the team by e-mail:

lib-buildings@ucl.ac.uk monitored Mon-Fri 07:15-17:15

Senate House refurbishment works on 3rd floor reception area will be commencing on 1st August 2017. The student hub will not be in use for the duration of the project, UCL staff will be redirected via the 2nd floor to access their areas, it will be clearly sign posted with additional route maps.

Understandably this is short notice, however we only received confirmation of the dates last week, it’s been a bit of a start-stop project from last summer and its suddenly loomed upon us, the project will be completed with a project handover on the 15th September 2017.

Further updates will follow during the progression of the works.