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Archive for the 'Communication' Category

Emergency Vehicle Access South Quadrangle – New Student Centre Works.

NoelForrester20 September 2018

As part of the New Student Centre works, MACE need to remove access via the Emergency Vehicle Road from Gordon Street to South Quadrangle for a temporary period from THURSDAY 20th SEPTEMBER 2018 for 3 weeks.  This means that we cannot provide any fire brigade or ambulance vehicle access during this sensitive period to buildings off the South Quadrangle.

What does this mean – during this period it is recommended that staff / Fire Evacuation Marshals (FEMs) remain extra vigilant to the potential of fire breaking out.

Please find attached a briefing note issued by The UCL Fire Officer.

UCL Estates and the Principal Contractors apologies for any inconvenience that these restrictions may cause your departments but this work is essential for the New Student Centre to progress.  Your cooperation and assistance in all matters of safety is greatly appreciated.



Harnessing FAIR Data Conference – QMUL, 3rd of September 2018

RuthWainman6 September 2018

On Monday (3rd of September), I attended the Harnessing FAIR Data conference held at Queen Mary in conjunction with UCL and the Science and Engineering South consortium. The event launched with an opening talk from Prof. Pam Thomas – the Pro Vice Chancellor for Research at the University of Warwick. Prof. Thomas spoke of her involvement in leading a task force on Open Research Data which will eventually culminate in a final report in early 2018. Whilst the details of the report are yet to be finalised, the talk raised pertinent questions about what will happen to the increasing amounts of openly available research data that the UK universities seek to generate. As one audience member pointed out, there is still a need for specialist software to process this data otherwise it will remain unusable to other researchers in the future. Questions are currently abound as to whether researchers’ data will form part of the REF submission but for the meantime, it will remain more of a gold standard. David Hartland followed by giving an overview of the Jisc funded FAIR data report and confirmed what many in the audience already largely suspected – the difficulties of what adherence to FAIR data principles means in practice.

Another lively talk was given by Dr. Peter Murray-Rust who provided a rallying cry to all researchers to get behind their readers. The fact remains that a vast amount of research can only be accessed via a pay wall. Murray-Rust made the point that closed access data kills especially in countries which do not readily have access to the latest scientific research. Plus, researchers face further problems trying to extract data from articles which continue to be blocked by publishers as a result of access restrictions. Other talks centred more on the individual projects that researchers ranging from doctoral to early career and established are undertaking. Prof. Paul Longley from UCL’s Consumer Data Research Centre provided another interesting discussion about big data analytics. Just think about how much data companies take from our loyalty cards as a way to understand our shopping habits and movements. But how can this be harnessed for the social good? Well, according to Prof. Longley, we might want to use this data to look at people’s mobility around the country. This was later followed by a wide range of researcher lightning talks about their uses of open data. Some disciplines like biology pose more difficulties than others, as Dr. Yannick Wurm from Queen Mary argued, because they are still considered a young data science.

The conference ended with a panel discussion chaired by Robert Kiley of the Wellcome Trust. The panel was interspersed by anecdotes from Dr. Paul Ayris and Prof. Henry Rzepa about their personal experiences of sharing data. Dr. Ayris felt very much that historians continue to be resistant to sharing data. Prof. Henry Rzepa also spoke of his work as a research chemist and how his research later become subject to scrutiny only to discover that there were two ways his results could be interpreted.

All in all, the conference provided enough food for thought about the opportunities and difficulties that lie ahead for making use of researchers’ data in both a FAIR and open way.

UCL Great Ormond Street Institute of Child Health webpage changes URL

GraziaManzotti14 August 2018

Dear Colleagues,

with the move to Drupal our  the UCL Great Ormond Street Institute of Child Health webpage has changed URL, so if you are linking to us please update your links. This is our new page:


I have redesigned it and I am aware there are still problems with some linked PDFs as they disappeared with the move to drupal due to new ICH naming conventions and  problems few pages. I will sort them out as soon as possible, but I am also helping with the general ICH website and I have been asked to prioritise other pages first.

I just wanted to notify the URL change

Kind Regards






CESB Summer Projects Update

Collette E MLawrence3 August 2018

Science Library Basement – Staff Lockers

Due to refurbishment taking place, staff lockers located in the basement will need to be emptied by Friday 10th August 2018. If you do not have access to the basement via the staff lift, a member of the buildings team will be at the ground floor staff lift at 10.00am  throughout next week to allow access. The contractors will be moving the lockers and relocating them to the short-loans area in the Science Library Café.

Science Library Entrance

As you may be aware, work has started on the refurbishment of the Science Library entrance, new security gates and security area are being installed. A new desk area and swing gates are being installed by the membership desk. On Thursday 9th August 2018 the current Service Desk will be relocated to make way for preparation works for the delivery and install of the new desk. On Thursday 9th August 2018 there will be no Membership or Enquires service available while the desk is being relocated.

LaSS Library

Refurbishment has started in the reception area and new window installation, with new power to desks in the reading room.

Archaeology Library

New sustainable lighting is being installed throughout the library and reading area, using energy efficient LED lamps throughout.

If you have any queries please contact Phil and Ricky, phil.watson@ucl.ac.uk, r.estwick@ucl.ac.uk 

Using the new book purchasing framework

BillMartin25 July 2018

I would like to confirm some of the details for how to use our new book vendors.

Plenty of choice (From Wikimedia, by “User:The Photographer” (CC BY-SA 4.0))”

Guidelines for how to choose a vendor are now available on the ‘Purchasing materials’ page of Libnet:

The document is called: “Book purchasing using the SUPC Books Purchasing Framework

These guidelines are for everyone involved in book buying. Please send any questions about the framework and guidelines to me.  My email address is bill.martin@ucl.ac.uk.

For queries about English Language worldwide books, please contact Titilola Ogunsowon. Her email address is t.ogunsowon@ucl.ac.uk.

For queries about buying books from European countries, please contact Ann Smith. Her email address is ann.smith@ucl.ac.uk.

This guide explains how the SUPC framework will make book buying easier.

It sets out the expected supply times and service standards we expect from our vendors. It also details the discounts and service charges we can expect from each vendor.

The guide gives advice on how and when to choose non-framework vendors.

Buildings Team Blog: Commencement of CESB Summer Projects 2018!

Collette E MLawrence28 June 2018

Science Library – Post Relocation

With effect from Tuesday 3rd July 2018, the post sacks and pigeonholes, currently in the Security hut, will be relocated to 2nd floor staff kitchen area, to mirror the Main Library.

Science Library – Replacement Security Gates

With effect from Monday 9th July 2018 the main entrance to the Science Library will be closed for works to be carried out for the installation of the new gates and dismantling of the Security hut, and refurbishment of the whole space. Plenty of signage will be placed at the front of the Library and around the library redirecting users to enter and exit via the Darwin Walk into room G15 where Security will be based for the duration of the works and to enable access to the 1st floor via the back staircase.

We will send further updates and details as the projects progress. If you have, any queries please contact phil.watson@ucl.ac.uk and r.estwick@ucl.ac.uk

UCL Institute of Ophthalmology is 70!

Debbie CHeatlie27 June 2018

On 4th November 1948, the Institute of Ophthalmology was officially opened.  To celebrate the 70th anniversary two main events are taking place: on 28th June there is a symposium filled with talks on the progress of research leading to treatments of ocular conditions over the past 70 years and a 1940s themed staff party on June 29th at the Honourable Artillery Company.  To draw all this together a booklet 70 years of history: The Institute of Ophthalmology has been written by Amanda Vernon, Quality Assurance Manager for Cells For Sight, Debbie Heatlie, Librarian and Victoria Tovell, Postdoctoral Research Associate.

The whole experience of writing the short history has involved speaking to lots of people who have been at the Institute for decades, as well as looking through a number of our library resources including the Institute Annual Reports, biographies, unpublished material, obituaries and so on. Naturally, there has been lots and lots of writing, rewriting and editing. To quote Professor Barrie Jones (pictured examing a patient), an ophthalmic consultant who transformed ophthalmic practice by encouraging ophthalmologists to specialise and who went on to set up the Department of Preventive Ophthalmology, when writing you “have to think until it hurts”.

Much has been learned about the people, the research, the locality and the buildings along the way and not all of it could be incorporated into the booklet. However, Wiki pages are planned to include these nuggets of information, so more writing is on the horizon. The Institute Annual Reports 1948-1990 were an excellent source and summary of information and detail, but these stopped almost 30 years ago and it was difficult to fill the void and left many unanswered questions: what research of note has been done? Who was responsible? When did it happen?  What was the outcome?

I have reflected on this knowledge gap and upon the value and quality of annual reports in general and how they can be used as a tool to record meaningful events, awards, milestones, and interesting facts. Not everything will make it into the history of the future but, providing the information is interesting and is available, it could well do.  Often our day to day work can appear to be routine, but it’s important to reflect each year on what worked, what was outstanding and how this can be recorded in an interesting and informative way, with a view that history is being recorded and could one day be of use.

Please contact me at d.heatlie@ucl.ac.uk if you would like a copy of the booklet.

New Look Library Book Processing

BillMartin27 June 2018

I am pleased to announce that the new book processing standard for UCL Library Services is ready to go live.

Newly printed and arrived Data Labels

This standard will give us consistent content and branding. It will help us to improve customer service. It will also simplify book processing, making it quicker and cheaper for books to reach the shelf.

The main change will be to reduce the number of proprietary stampings to one per book. We will also remove the various colour coding labels and stickers. Instead, we will have a single sticker on the spine to show the loan status in words.

Data labels will replace date labels. They will show the name, address and contact details of our libraries.

This is in line with the new national standard for academic library book processing.

The standard will go live the beginning of July. There will be a rolling implementation.

The first phase will be via shelf ready processing by our vendor, Coutts-Proquest. Some items will continue to arrive from Dawsons, under the old specification. We will be distributing processing materials to sites and processing teams. Local teams can then begin to use the new specification.

The Acquisitions team will be able to provide templates and materials.  We will be in touch with teams that process materials locally.

We will not be seeking to relabel the material already on the shelves.

I have placed the instructions for this standard on Libnet at:


The document is called “Standard book Processing Specification” under the toolkit section.

You can contact me at bill.martin@ucl.ac.uk.

Professional Services Conference – invitation to register and enter your team for a Professional Services Award

Benjamin G MMeunier4 May 2018

As announced in TheWeek@UCL, this year’s Professional Services Conference will be held on Tuesday 5 June at Logan Hall, UCL Institute of Education. The theme of the conference is ‘Working in Partnership’ and the organisers have planned an exciting, interactive programme. Registration is open so book your place now. Library Services staff are eligible to register, subject to line manager approval. Although we are part of the Office of the Vice-Provost (Research), you can register with a “Library Services” ticket (in the list): https://www.eventbrite.co.uk/e/ucl-professional-services-conference-2018-tickets-45721610568

Professional Services Awards

Nominations for the Professional Services Awards opens today (Friday 4 May) and closes at midday on Friday 18 May. ‘Working in partnership’ happens across all areas of Library Services, so please consider putting forwards your team(s) or initiatives which you have been involved in. Library Services has been successful in previous conferences, with awards granted to the Main and Science Library Daytime and Evening/Weekend teams in 2016 (https://blogs.ucl.ac.uk/libnet/2016/02/04/library-services-teams-win-excellent-service-award/) and UCL Press in 2017 (https://blogs.ucl.ac.uk/libnet/2017/02/16/ucl-press-wins-ucl-brand-ambassador-award/).

The Professional Services Conference is a real opportunity to showcase the work of Library Services in partnership with academic colleagues and other professional services teams, and how we contribute to making UCL one of the world’s best universities for study, research and sharing knowledge.

The categories for awards this year are:

  • Working in Partnership
  • Sharing good practice
  • Process review/system improvement
  • Improving efficiency
  • Improving service user satisfaction 

If you are interested in nominating your team for one of these awards, please email professionalservices@ucl.ac.uk and they will send you a nomination form and guidance notes. Details and templates for nominations will be available from the Professional Services webpage shortly, and nominations open from today until the deadline for submissions on Friday 18th May at 12 pm: http://www.ucl.ac.uk/professional-services/prof-services-awards

Changes to Library Book Suppliers

BillMartin27 April 2018

I would like to share some important updates about our book procurement processes.

By Lighthouse Polska [CC BY-SA 4.0]

The Acquisitions Teams run competitions to choose our main book suppliers. This helps the library’s Key Performance Area: Value for Money.

We team up with other universities to increase the strength of our bargaining hand. This also reduces administration. That is why we have joined the SUPC (Southern Universities Purchasing Consortium) Joint National Tender for book supply.

This also assists with our Key Performance Area: Systems and Processes. It sets out the standards of speed of supply and technical ability we expect from our suppliers. It also helps us follow laws to stop modern slavery and money laundering. We also use it to communicate our expectations for suppliers to have green policies.

To get the best out of this framework, we took the decision to run a local mini-competition between the book suppliers. We were working with Procurement Services to reduce the number of suppliers that we use. This will help save UCL money on administration costs, as well as deliver economies of scale.

A firm called ProQuest won the contract for our English language book supply. Some of you may remember them as Coutts. This will mean a significant change for many of us, as we stop working with Dawson Books for that material.

Dawson will continue to be to be our main supplier for most of Western Europe and Scandinavia. A new vendor in the form of EBSCO GmbH will be providing us with books from Central and Eastern Europe. Harrasowitz and Casalini also won some country work packages on the contract. I will be sending detailed guidance to selection teams later.

Titilola Ogunsowon will be our key contact for ProQuest. Ann Smith will be the contact for Dawsons and EBSCO. We have awarded contracts for one year in the first instance with an option to extend for a further two years.

A key part of the Acquisition Teams’ work over the past couple of years has been the introduction of shelf ready ordering (where the books arrive marked up ready to go directly onto the shelves with spine labels and loan status indicators, etc.). This is the first time we have had to move our main vendor under shelf ready. It means that we will have to set up our processing profiles with ProQuest before we can start ordering.

Suppliers have asked libraries to simplify their book processing. This is so they can control costs and rationalise workflows. SUPC have included this as part of the contract. I am pleased to announce that we have committed to getting as close to the new national industry standard for academic library book processing as we can.

The changes will be mostly cosmetic. We will be reducing the number of proprietary stampings from up to eight to only one. We will use the same stamp text across the whole service. We will only have one colour of date label. This will now include the name and address of the library the book belongs to. We will be placing loan status stickers on the spine of the book. This will allow us to have consistent branding across the services. It has also helped lower the cost our suppliers will charge for shelf ready servicing.

My teams will be contacting selectors about any training they will need.

Once we bed the new systems in, we will look to how we handle our smaller and specialist suppliers.