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Open Access Team: REF submission

By Catherine Sharp, on 29 March 2021

The Open Access Team was part of an immensely exciting moment at 8pm on Friday 26 March, when UCL’s REF Team pressed the button on UCL’s 2021 REF submission. The REF generates £100m of annual research funding for UCL, and this is the culmination of a 7-year collaboration between the Open Access Team and UCL’s REF Team. The Open Access Team was responsible for  implementing the very complex REF requirements while keeping communications about them simple and clear.

Academic departments have selected the best outputs for submission to the REF from all UCL publications over the REF period (2014-2020). Since the REF Open Access policy began in 2016, the Open Access Team has worked on 70,000 articles and conference papers, explaining the requirements, advising academics on UCL’s Research Publications Services (RPS) and making 67,000 papers open access in UCL Discovery.

UCL’s final REF submission includes 8,052 research outputs. Alan Bracey (Open Access Compliance Manager), Dominic Allington-Smith (Open Access Publications Manager), Bernadette Flynn (Open Access Officer) and I worked right up to the last minute to make sure that the 4,623 papers in scope of the REF open access policy were submitted with the right status according to the three REF open access requirements: deposit, discovery and access. Patrycja Barczynska (Open Access Engagement Officer) provided critical support to the REF team on metadata for the submission. We particularly enjoyed working with a former Library Services colleague, Nayna Patel, who managed the systems infrastructure for the REF, including RPS and the REF submission system.

I’d like to thank Alan, Dominic, Bernadette, Patrycja and everyone else in the Open Access Team for their commitment and hard work over the last 7 years: (in alphabetical order) Jennifer Austen, Marie Dewerpe, Jean Harris, Damian Kalinowski, Anusha Jayawardana, David Laslett, Tom Stacey, Chloe Thomas, Nimal Waragoda Vitharana and Petra Zahnhausen-Stuber – plus members of staff who’ve now left. Here’s a breakdown of the outputs submitted:

8,052

Outputs submitted

4,623

In OA policy

3,843

83%

Compliant

290

6%

Technical exception

162

4%

Further exception

158

3%

Deposit exception

40

1%

Access exception

1

0%

Other exception

129

3%

Non-compliant (5% allowance)

 

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