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Coronavirus update

By Benjamin Meunier, on 4 March 2020

Dear colleagues,


We know that you will be feeling anxious about coronavirus (Covid-19), as the situation continues to evolve under relentless media coverage. A response group led by Anthony Smith including senior UCL staff and Students’ Union UCL are meeting regularly to explore the possible short and longer term implications. More locally, UCL Library Services senior managers are working on plans to ensure we fulfil our duty of care to our staff and continue to deliver services to our community of users.

For the latest information and advice from UCL on coronavirus, please check on the UCL webpages: https://www.ucl.ac.uk/coronavirus. Please refer to this page for accurate and updated advice about the coronavirus and UCL’s response. If you have a question about UCL’s response to the coronavirus outbreak that isn’t answered in the frequently asked questions on this page, please get in touch via this online form.


UCL Estates are working with Sodexo to deploy bottles of hand sanitizer to toilets and receptions across the campus. The Library Facilities & Projects team has requested that Sodexo provide sanitiser gel dispensers in all library sites, by the entrance/exit. Collette Lawrence has ordered hand sanitiser to be delivered directly to all NHS based sites, not managed by Sodexo.


Public Health England have produced a range of resources for educational institutions. The attached poster should be displayed by the entrances to Library sites, near the sanitiser gel dispensers. Additional UCL or Library Services signs (paper or digital) relating to Covid-19 will be circulated to all parts of Library Services via the Library Communications team as and when they are produced.


If you (or any member of staff) need to self-isolate, you should inform the Library HR team or line manager. If you are able to work remotely you should liaise with your line manager to arrange this. Staff who are directly employed by UCL who are not able to work remotely will be placed on paid special leave. Agency workers, employees of sub-contractors and self-employed contractors who are not able to work remotely should liaise with their employer or contractor to seek further guidance. Sodexo, Axis and Aramark have agreed to pay special leave for any of their staff who are advised to self-isolate. If staff become ill during this period you should follow the government and NHS guidance and advise the Library HR team (who will record your absence as sick leave).

You can find advice and information at https://www.ucl.ac.uk/coronavirus. Alternatively, if you have any concerns about Covid-19 in relation to Library Services, feel free to ask your line manager or the Library senior management team (lib-smt@ucl.ac.uk).

Thank you for the support you are showing each other, and your steadfast support for our users, though this uncertain time.

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