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Brexit Support: EU Settlement Scheme and Provost’s View

By Benjamin Meunier, on 8 November 2018

Dear colleagues,

UCL HR recently circulated the message at the end of this blog to non-British EU staff. In case you missed it, this provides information on the EU Settlement Scheme, which is the scheme arranged by the British government to ensure that EU citizens who are currently living in the UK continue to enjoy the same benefits, including the right to live here, work here and access public services. UCL has scheduled a number of briefing sessions with a specialist law firm, which you are welcome to attend if you are affected. Colleagues who have attended the first session (held yesterday) found it helpful.

You may also be interested in the Provost’s View for this week, which sets out how UCL is responding to Brexit. The Provost places a major emphasis on UCL’s ongoing commitment to support staff and students, as highlighted in the following slides.


Full details on the EU Settlement Scheme are provided below. One suggestion from a Library colleague which is being explored is the feasibility of providing access to Android devices for staff who need to register for the EU Settlement scheme – if this can be arranged, I will advise about this separately.

For more information, please see https://www.ucl.ac.uk/brexit. If you have any concerns about Brexit in relation to Library Services, please ask your line manager, myself or any member of the Library SMT.



The Home Office pilot of the EU Settlement Scheme opens from 15 November 2018 and we would like to provide you with additional support if you are considering making an application. There is further information on the scheme, eligibility and how to apply in this pilot phase below.  

We have also arranged briefing sessions with the law firm, Eversheds Sutherland who will be able to answer any general immigration questions you may have. There are four sessions this month and we would encourage you to register soon as we anticipate places will be in high demand.

Book your place at your preferred briefing session now:


What is the EU Settlement Scheme?

In advance of the UK’s exit from the EU on 29 March 2019, the UK government has committed to protect the rights of EU citizens and their family members currently living in the UK. This includes the right to live here, work here and access public services such as healthcare and benefits. To retain these rights after 31 December 2020, EU citizens must apply for UK immigration status under the EU Settlement Scheme. Further detail on the Settlement Scheme can be found on GOV.UK.


What is the pilot?

The Home Office is testing the EU Settlement Scheme through a series of pilots ahead of the public launch. This second phase of the pilot starts in November and runs until 21 December this year and covers employees in the higher education and health and social care sectors.

This pilot is testing the application process that EU citizens and their family members will use when the scheme opens fully next year. Feedback about your experience will be used to make improvements to the process before the Scheme fully launches to the public by 30 March 2019.


Who is eligible?

You will only be able to take part in the pilot if you are an employee of our [university/institution], and you are:

  • an EU citizen and have a valid biometric passport (this is an e-passport which has a digital chip)
  • or a non-EU citizen family member employed by the [university/institution] and have a biometric residence card with ‘EU Right to Reside’ on the back, which you have applied for on or after 6 April 2015


If you are eligible to apply to the EU Settlement Scheme pilot you will need to complete a short and simple online application form to: 

  • prove your identity;
  • show that you live in the UK; and
  • declare any serious criminal convictions.


Application process during the pilot

To apply to the EU Settlement Scheme you will need to complete an online application:

  • Verify your identity – You will need to have a valid biometric passport or biometric residence card (issued by the Home Office) to apply in this pilot. All applications must use the EU Exit: ID Document Check app to verify identity. This is currently only available to download on Android devices – an easy way to check if your device can use this app, is if your device has the technology to make contactless payments. A number of local authorities are offering an identity verification service to ensure those who do not have access to a suitable device are able to do so.  Details of the locations where this service is being provided will be available on GOV.UK once the pilot launches. If you cannot get access to this app during the pilot there will be alternative ways for you to verify your identity once the scheme fully opens.
  • Criminality check – You will need to complete the criminality check by declaring any criminal convictions. Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU citizens and their family members.
  • Verify your residence in the UK – You will need to provide evidence of your residence in the UK. There are number of ways you can do this, for example providing your National Insurance number (if you have one). There may be cases where residence cannot be proven automatically in this way, and you will be asked to provide further evidence on your application. Information on the other types of evidence you can use can be found on GOV.UK. Alternatively, if you have a valid permanent residence document or valid indefinite leave to remain, you will just need to provide proof of that status.


What happens next? 

  • When this phase of the pilot goes live, we will send you an email inviting you to participate. This email will provide you with the details of how to register your participation.
  • Once you have registered your email address, you will receive an email with a link to complete your online application.


Please note that making an application in this pilot is entirely voluntary. There will be no change to your current rights under EU law until the end of the planned implementation period on 31 December 2020. 

The Home Office will be sharing further details on the pilot and how to make an application, which we will pass on to you. In the meantime, the UCL and Brexit website has a range of information available.

One Response to “Brexit Support: EU Settlement Scheme and Provost’s View”

  • 1
    Benjamin Meunier wrote on 8 November 2018:

    Following up on the suggestion above to assist colleagues who do not have an Android device, UCL HR are currently making arrangements to have Android devices available and will send further communications out about this shortly.

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