Research IT & Data management Drop-ins

By Daniel Van Strien, on 5 January 2017

The Research Data Management team will be working with colleagues from Research IT to run regular drop-in sessions for all research staff and research students where you can come and get support and advice. The sessions will be attended by someone from the Research Data Management team as well as representatives from all of the RITS service areas, so if you have any problems related the following areas, you should find someone there who can help:

  • research programming
  • workflow automation
  • finding tools and services for your research programmes
  • high performance computing
  • handling large datasets
  • handling sensitive data
  • data storage
  • Research Data Management (including Data Management Plans).

There’s no need to book, but we can make sure there’ll be someone there to help with your problem if you email ideally two days before the session.


I am using external hard drives to archive my data, how can I make them as safe as possible?

By Myriam Fellous-Sigrist, on 30 November 2015

A hard drive sitting on your bookshelf might be useful for storing your data, but it is not reliable or secure enough to be considered archiving (there are even worse ways to store your data, for instance memory sticks). We have written a guide on how to store & archive your research data (whether digital or not).

If you don’t have the time to read that guide right now, here are a few emergency tips for taking care of your hard drive to make sure that you can still read the data in the coming years.

At the minimum you should: (more…)

Who should I go to for advice on including data storage costs in a research grant application?

By Myriam Fellous-Sigrist, on 15 October 2015

UCL Research Data Services provides an institution-wide storage service on a project basis, and are happy to advise on potential costs for large amounts of storage for new projects. When registering a project for the Research Data Storage service, we ask you to estimate your data storage needs but these are changeable over the period of the allocation (as are the members of the project). Generally, 5TB per project is allocated unless other capacity is requested.  If you need more than 10TB we ask you to contact us directly so we can understand your needs and scale our service accurately. (more…)

How should I store sensitive & personal data?

By Myriam Fellous-Sigrist, on 22 September 2015

UCL Data Safe Haven should be used to store personal and sensitive data. Information and guidance is available.

Ethical and legal issues should always be considered when storing and preserving your research data.


I am about to publish my article, where can I deposit my data?

By Myriam Fellous-Sigrist, on 21 September 2015

Some research funders such as the EPSRC require you to make openly available (where appropriate) datasets supporting your pending publications.

UCL Discovery is a repository that can be used to make publicly accessible such small datasets underpinning your publications. It is free of charge for UCL researchers.


How long should I keep my data?

By Myriam Fellous-Sigrist, on 21 September 2015

Two official documents are here to help UCL researchers and students understand their responsibilities regarding the preservation (or “archiving”) of the data that they produce. Check the definition of research data if you are not sure what is meant by it.